BOARD OF CITY COMMISSIONERS
CITY OF SHAWNEE
SPECIAL CALLED SESSION
JULY 20, 2015
The Board of City Commissioners met in Special Called Session at the Shawnee Commission Chambers, 16 West 9th Street, Shawnee, Oklahoma, Monday, July 20, 2015 at 5:30 p.m., pursuant to notice duly posted as prescribed by law. Mayor Mainord presided and called the meeting to order. The following members were in attendance and a quorum was declared.
Wes Mainord
Chairman
Vacant Linda Agee Commissioner Ward 1 Commissioner Ward 2
James Harrod Keith Hall
Commissioner Ward 3-Vice Mayor Commissioner Ward 4
Lesa Shaw Michael Dykstra
Commissioner Ward 5 Commissioner Ward 6
Absent: None
The Call for said meeting was entered upon the records by the City Clerk, said Call being as follows:
NOTICE OF A CALLED SPECIAL SESSION OF THE BOARD OF CITY COMMISSIONERS OF THE CITY OF SHAWNEE, OKLAHOMA
TO THE BOARD OF COMMISSIONERS OF THE CITY OF SHAWNEE, OKLAHOMA:
You and each of you are hereby notified that by virtue of a call issued by me on this 15th day of July, 2015, a Special Called Session will be held of the Board of Commissioners of the City of Shawnee, Oklahoma in the Shawnee Commission Chambers, 16 West 9th Street, Shawnee, Oklahoma at 5:30 p.m. on the 20th day of July, 2015, and you are hereby notified to be present at said meeting.
The purpose of said meeting will be to enter into executive session for the purpose of interviewing candidates for the position of Municipal Judge, consideration and discussion of possible contract, consideration and discussion regarding selection of the candidates pursuant to an Executive Session as authorized by 25 O.S. §307(B)(1) to discuss the employment and hiring of a Municipal Judge
Witness my hand this 15th day of July, 2015.
(SEAL) ATTEST:
s/s Phyllis Loftis s/s Justin Erickson
PHYLLIS LOFTIS, CMC JUSTIN ERICKSON
CITY CLERK CITY MANAGER
STATE OF OKLAHOMA, COUNTY OF POTTAWATOMIE, SS.
I received this notice on the 15th day of July, 2015 at 8:55 a.m., and executed the same by delivering a true and correct copy thereof to the Mayor and to each of the Commissioners of the Board of City Commissioners for the City of Shawnee, Oklahoma as follows:
I delivered a true and correct copy to Mayor Wes Mainord via e-mail at 8:55 a.m. on July 15, 2015, but no response was received.
I emailed a true and correct copy to Commissioner Linda Agee via e-mail at 4:35 p.m. on July 15, 2015
I emailed a true and correct copy to Commissioner/Vice Mayor James Harrod via e-mail at 9:19 p.m. on July 15, 2015
I emailed a true and correct copy to Commissioner Keith Hall via e-mail at 8:14 p.m. on July 16, 2015
I emailed a true and correct copy to Commissioner Lesa Shaw via e-mail at 11:18 p.m. on July 19, 2015
I emailed a true and correct copy to Commissioner Michael Dykstra via e-mail at 8:55 a.m. on July 15, 2015, but no response was received.
s/s Phyllis Loftis Phyllis Loftis, CMC, City Clerk
CALL FOR SPECIAL SESSION OF THE SHAWNEE BOARD OF CITY COMMISSIONERS OF THE CITY OF SHAWNEE, OKLAHOMA TO BE HELD ON THE 20TH DAY OF JULY AT 5:30 P.M. AT THE SHAWNEE COMMISSION CHAMBERS, 16 WEST NINTH STREET, SHAWNEE, OKLAHOMA. THE PURPOSE OF SAID MEETING WILL BE TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF INTERVIEWING CANDIDATES FOR THE POSITION OF MUNICIPAL JUDGE, CONSIDERATION AND DISCUSSION OF POSSIBLE CONTRACT, CONSIDERATION AND DISCUSSION REGARDING SELECTION OF THE CANDIDATES PURSUANT TO AN EXECUTIVE SESSION AS AUTHORIZED BY 25 O.S. §307(B)(1) TO DISCUSS THE EMPLOYMENT AND HIRING OF A MUNICIPAL JUDGE.
By virtue of the authority vested in me by Section 4, Article IV of the Charter of the City of Shawnee, Oklahoma, a Special Session of the Board of City Commissioners of the City of Shawnee, Oklahoma is hereby called to meet at the City Commission Chambers, 16 West 9th Street, Shawnee, Oklahoma at 5:30 p.m. on the 20th day of July, 2015 to enter into executive session for the purpose of interviewing candidates for the position of Municipal Judge, consideration and discussion of possible contract, consideration and discussion regarding selection of the candidates pursuant to an Executive Session as authorized by 25 O.S. §307(B)(1) to discuss the employment and hiring of a Municipal Judge.
Witness my hand this 15th day of July, 2015.
s/s Justin Erickson
JUSTIN ERICKSON
CITY MANAGER
(SEAL)
ATTEST:
s/s Phyllis Loftis
PHYLLIS LOFTIS, CMC, CITY CLERK
CALL TO ORDER AT 5:30 P.M.
DECLARATION OF A QUORUM
Roll was called with the Mayor and Mayor Mainord, Vice Mayor Harrod, Commissioner Agee and Commissioner Shaw present and a quorum was declared.
AGENDA ITEM NO. 1: Consider going into executive session for the purpose of interviewing candidates for the position of Municipal Judge, consideration and discussion of possible contract, consideration and discussion regarding selection of the candidates pursuant to an Executive Session as authorized by 25 O.S. §307(B)(1) to discuss the employment and hiring of a Municipal Judge.
A motion was made by Commissioner ¬¬¬Shaw, seconded by Commissioner Agee, to enter into Executive Session for the purpose of interviewing candidates for the position of Municipal Judge, consideration and discussion of possible contract, consideration and discussion regarding selection of the candidates pursuant to an Executive Session as authorized by 25 O.S. §307(B)(1) to discuss the employment and hiring of a Municipal Judge. Motion carried 5-0.
AYE: Shaw, Agee, Harrod, Mainord, Hall
NAY: None
COMMISSION ENTERED INTO EXECUTIVE SESSION AT 5:29 P.M. WITH ALL MEMBERS PRESENT.
COMMISSIONER DYKSTRA JOINS EXECUTIVE SESSION IN PROGRESS
COMMISSION RECONVENED FROM EXECUTIVE SESSION AT 6:26 P.M. WITH ALL MEMBERS PRESENT
AGENDA ITEM NO. 2: Consideration and possible action on matters discussed in executive session for the purpose of interviewing candidates for the position of Municipal Judge, consideration and discussion of possible contract, consideration and discussion regarding selection of the candidates pursuant to an Executive Session as authorized by 25 O.S. §307(B)(1) to discuss the employment and hiring of a Municipal Judge.
There was no motion made. Commissioners will consider an Executive Session for further consideration of the candidates during the regular meeting.
AGENDA ITEM NO. 3: ADJOURNMENT
There being no further business to be considered, the meeting was adjourned by power of the Chair (6:29 p.m.).
WES MAINORD, MAYOR
(SEAL)
ATTEST:
PHYLLIS LOFTIS, CMC
CITY CLERK
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