AGENDA
BOARD OF CITY COMMISSIONERS
JUNE 15, 2015 AT 6:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
CALL TO ORDER
DECLARATION OF A QUORUM
INVOCATION
FLAG SALUTE
All motions will be made in the affirmative. The fact that a commissioner makes or offers a second to a motion does not mean that the commissioner must vote in favor of passage.
1. Consider approval of Consent Agenda:
a. Minutes from the June 1, 2015 regular meeting and May 22, 2015 Special Call meeting.
b. Acknowledge the following reports and minutes:
• License Payment Report for May 2015
• Project Payment Report for May 2015
• Shawnee Urban Renewal Authority Minutes from May 5, 2015
• Planning Commission Minutes from May 6, 2015
c. Acknowledge receipt of Pioneer Library System Budget for July 1, 2015 through June 30, 2016.
d. Lake Lease Renewals/Transfers:
RENEWALS:
• Lot 22 Belcher Tract, 33410 Post Office Neck
Lessees: Cecilia Engle and Benjamin John D’Amico
• Lot 1 Belcher Tract, 15520 Nickens Rd.
Lessees: Walter and Brenda Christensen
• Lot 3 Belcher Tract, 15514 Nickens Rd.
Lessees: Norma and Harold Beavers
• Lot 8 Belcher Tract, 15509 Nickens Rd.
Lessee: Latta Family Trust
• Lot 10 Belcher Tract, 15607 Nickens Rd.
Lessee: Pamela Street
• Lot 8 Sect Tract, 33600 Post Office Neck
Lessees: Kenneth West and Lora Davis
• Lot 6 Belcher Tract, 15411 Nickens Rd.
Lessee: Carol Hopkins
TRANSFERS:
• Lot 6 Sect Tract, 33804 Post Office Neck
From: Terry Farris
To: James and Susan Ruth
e. Approve renewal of excess liability policy for Workers’ Compensation with Safety National Casualty Corporation for July 1, 2015, through June 30, 2016.
f. Acknowledge Oklahoma Municipal Retirement Fund refund of contributions from the Defined Contribution plan for Billy Carson.
g. Mayor’s Appointments:
Planning Commission
Regena Morton Term to Expire 06/01/2018 Full Term
Replaces Ben Salter – Termed Out
Zoning Board of Adjustment
William Kirkland Term to Expire 06/01/2017 1ST Partial Term
Replaces Toby Blaylock – Termed Out
h. Budget Amendment – General Fund 001
To cover overage at yearend housekeeping
i. Budget Amendment – Street and Alley Fund 101
To transfer money from the general fund to cover street lights
j. Budget Amendment – 911 Fund 102
To move the money for the new Dispatch Center
k. Budget Amendment – Debt Services Fund 201
To amend the budget for in lieu of taxes from The Housing Authority
l. Budget Amendment – Library Fund 701
Transfer money to cover expenses at the library
m. Approve construction changes and additional equipment for 2015 Pierce PUC Rescue Pumper (Fire Department Engine 3)
n. Acknowledgment of contract renewals by City Manager for FY 2015-2016:
(1) Pottawatomie Independent School District No. 93 for maintenance of tennis courts.
(2) Gordon Cooper Technology Center (GCTC) District No. 5 to provide repaving and repair of public roadways and parking lots used by students, faculty, employees and patrons of GCTC.
(3) Project H.E.A.R.T., Inc. for providing meals to elderly persons.
o. Approve renewal of existing contracts with changes and approved by the Commission for FY 2015-2016:
(1) Agreement to provide police officers for Shawnee High School and Middle School.
2. Citizens Participation (A three minute limit per person)
(A twelve minute limit per topic)
3. Presentation by City Manager to Employee of the Month, Richard Cline, II, Water Distribution Department.
4. Discussion, consideration and possible action of an ordinance amending the employee retirement system, Defined Contribution plan for the City of Shawnee, Oklahoma by adopting a revised and restated retirement plan. (DC)
5. Discussion, consideration and possible action of an ordinance amending the employee retirement system, Defined Contribution plan for the position of Department Head or City Manager for the City of Shawnee, Oklahoma by adopting a revised and restated retirement plan; providing retirement benefits for eligible employees of the City of Shawnee, Oklahoma. (CMO-DH)
6. Discussion, consideration and possible action of an ordinance amending the employee retirement system, Defined Contribution plan for the position of Department Head or City Manager-Special Incentive Plan for the City of Shawnee, Oklahoma by adopting a revised and restated retirement plan. (CMO-DH-SI)
7. Discussion, consideration and possible action on an economic development incentive agreement with Universal Forest Products, Inc.
8. Discussion, consideration and possible action to approve an ordinance repealing and amending Article 8 of the Shawnee Municipal Code regarding Pawnbroker dealings.
9. A public hearing and consideration of approving an ordinance to rezone with a Conditional Use Permit for property located at 731 E. Independence from C-3; Highway Commercial to C-3P; Highway Commercial with a Conditional Use Permit. Case #P03-15 Applicant: Lottie Coody (Deferred from May 18, 2015 City Commission meeting.)
10. A public hearing and consideration of approving an ordinance to rezone with a Conditional Use Permit for property located at 7311 N. Harrison from C-3; Highway Commercial to C-3P; Highway Commercial with a Conditional Use Permit. Case #P11-15 Applicant: Clifford and Stephanie Burnside
11. Consideration of approval of a Final Plat for North Harrison Industrial Park located at Harrison Street, north of Wolverine Road. Case #S07-15 Applicant: The Landrun Group, LLC
12. Consideration of approval of a Final Plat for Kickapoo Plaza located at Kickapoo Street, north of MacArthur Street. Case #S08-15 Applicant: The Landrun Group, LLC
13. Consider a resolution of support indicating favorable consideration for a tax credit award to BP Union Affordable Housing Partners LP for the following project: twenty-four (24) single-family detached units in the 3500 Block (approximate) of N. Union Street.
14. Discussion, consideration and possible action on an ordinance amending Section 12-51 of the Shawnee Municipal Code relating to qualifications of Judge. (Carryover from June 1, 2015 City Commission meeting.)
15. Acknowledge Sales Tax Report received June 2015.
16. New Business (Any matter not known about or which could not have been reasonably foreseen prior to the posting of the agenda.)
17. Commissioners Comments
18. Discussion, consideration and possible action to enter into executive session for the purpose of reviewing applications on candidates related to the hiring of a municipal judge pursuant to 25 O.S. §307(B)1 “Discussing the employment, hiring, appointment, demotion, disciplining or resignation of any individual salaried public officer or employee”.
19. Consideration and possible action on matters discussed in executive session for the purpose of reviewing applications on candidates related to the hiring of a municipal judge pursuant to 25 O.S. §307(B)1 “Discussing the employment, hiring, appointment, demotion, disciplining or resignation of any individual salaried public officer or employee”.
20. Adjournment
Respectfully submitted,
Phyllis Loftis, CMC, City Clerk
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