COMMUNITY SERVICE CONTRACTS REVIEW
MEETING MINUTES
MAY 28, 2014
COMMITTEE MEMBERS COMMITTEE MEMBERS ABSENT:
IN ATTENDANCE:
Wes Mainord Marta Land
Mary Ann Karns
Matthew Griffith
Cindy Sementelli
James Harrod
OTHERS IN ATTENDANCE:
Phyllis Loftis, City Clerk
Brian McDougal, City Manager
Chairman Mainord called the meeting to order at 9:00 a.m. with five committee members in attendance.
Agenda Item No. 1: Approval of minutes from the May 9, 2014 meeting.
A motion was made by Griffith, seconded by Sementelli, to approve the minutes from the May 9, 2014 meeting. Motion carried 5-0.
Agenda Item No. 2: Reconsideration of contract with Central Oklahoma Community Action Agency/Central Oklahoma Transit (COCAA/COTS) and review of documents provided by COCAA on May 20, 2014.
City of Shawnee Finance Director Cindy Sementelli stated that the city’s auditors have concerns regarding the financial history of this organization. It was their opinion that the city should not fund this organization until all financial issues have been addressed. After further discussion among committee members, the following statement and motion was made by Griffith, seconded by Harrod; While the Community Service Contract Review Committee recognizes that transportation is important to our community, the Committee still has concerns regarding the provision of public funds to this organization. There are ongoing issues that have been present for several years, however, this Committee hopes to find a resolution that is in the best interest of the community. It is our recommendation that COCAA/COTS provide the City of Shawnee with a midyear audit review prepared by their auditors to determine if their findings from the 2013 audit are being addressed. We further recommend that the City not foreclose on any funding option, which could include funding this organization for the entire fiscal year, a partial fiscal year or not funding at all. It is further recommended that the funding request from COCAA/COTS be reviewed again in January, 2015.
Agenda Item No. 3: Adjournment
With no other business coming before the Committee, the meeting was adjourned by the power of the chair at 9:31 a.m.
___________________________
Wes Mainord, Chairman
Attest:
____________________________
Phyllis Loftis, City Clerk
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