AGENDA
BOARD OF CITY COMMISSIONERS
MAY 18, 2015 AT 6:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
CALL TO ORDER
DECLARATION OF A QUORUM
INVOCATION
FLAG SALUTE
All motions will be made in the affirmative. The fact that a commissioner makes or offers a second to a motion does not mean that the commissioner must vote in favor of passage.
1. Consider approval of Consent Agenda:
a. Minutes from the May 4, 2015 regular meeting.
b. Acknowledge the following reports and minutes:
• License Payment Report for April 2015
• Project Payment Report for April 2015
• Shawnee Urban Renewal Authority Minutes from April 7, 2015
• Planning Commission Minutes from March 4, 2015 and April 1, 2015
• Contract Review Committee minutes from May 28, 2014 meeting and April 14, 2014 meeting (April 14, 2015 draft only not yet approved – for information only)
c. Approve Community Service Contract Review Committee Recommendations for Fiscal Year 2015-2016:
(1) Consider renewal of the YMCA contract for the management and operation of the Community Center for FY 2015-16.
RECOMMENDATION: To renew contract for FY 2015-16 in the amount of $36,000. (No change from FY 2014-15 contract).
(2) Consider renewal of the contract with Senior Citizens Center, Inc. for operation of the Municipal Auditorium for FY 2015-16.
RECOMMENDATION: To renew contract for FY 2015-16 in the amount of $100,000. (FY 2014-15 contract amount was $90,994.00).
(3) Consider renewal of contract with Shawnee Economic Development Foundation for FY 2015-16.
RECOMMENDATION: To renew contract for FY 2015-16 in the amount of $231,000. (No change from FY 2014-15 contract).
(4) Discuss and consider renewal of contract with Safe Events for Families for FY 2015-16.
RECOMMENDATION: To renew contract for FY 2015-16 to reimburse expenses for events up to $15,000. (FY 2014-15 contract amount was $12,000).
d. Mayor’s Appointments:
Planning Commission
Michael Affentranger Term to Expire 06/01/2018 1st Full Term
Replaces Chris Silvia – Termed Out
e. Grant an easement to Oklahoma Gas and Electric Company to provide street/safety lighting at the public works facility.
f. Authorization for Commissioner Linda Agee to attend the Oklahoma Statewide Preservation Conference June 3-5, 2015 in Bartlesville, Oklahoma.
g. Acknowledge award of 2015 Local Edward Byrne Memorial Grant ($19,690.00 split with Pottawatomie County Sheriff’s office).
h. Ratify Interim City Manager’s Declaration of State of Emergency dated May 6, 2015 and authorize staff to sign request for public assistance.
2. Citizens Participation (A three minute limit per person)
(A twelve minute limit per topic)
3. Mayor’s Proclamations:
“Community Action Month”
May 2015
4. Discussion, consideration and possible action to appoint a City Commissioner to the Ward 1 position to fill the open position left by Gary Vogel until the next regular City Commissioner election in 2016. (Continued from May 4, 2015 City Commission Meeting.)
5. Swearing in of Ward I Commissioner. (This item only occurs if a Commissioner for Ward 1 is appointed during Agenda Item No. 3.)
6. A public hearing and consideration of approving an ordinance to rezone with a Conditional Use Permit for property located at 731 E. Independence from C-3; Highway Commercial to C-3; Highway Commercial with a Conditional Use Permit. Case #P03-15 Applicant: Lottie Coody (Planning Commission deferred item until the June 3, 2015 meeting.)
7. A public hearing and consideration of approving an ordinance to rezone with a Conditional Use Permit for property located at 126 S Center Avenue from R-3; Multi-Family Residential District to C-1P; Neighborhood Commercial with a Conditional Use Permit. Case #P05-15 Applicant: Phil Fitzgerald and/or Rodney Bivens
8. A public hearing and consideration of approval of an ordinance to rezone property located at 602 E. Highland Street from C-1; Neighborhood Commercial to C-3; Highway Commercial. Case #P06-15 Applicant: Scott Timmons
9. A public hearing and consideration of approving an ordinance to rezone with a Conditional Use Permit for property located at 302 S Beard Street from I-2; Light Industrial District to I-3; Heavy Industrial District with a Conditional Use Permit. Case #P07-15 Applicant: Michael S. Kline (Application withdrawn prior to Planning Commission May 4, 2015 meeting.)
10. A public hearing and consideration of an ordinance to rezone the property located on Highland and Kimberly Street from R-2; Combined Residential and R-3; Multi-Family Residential to PUD; Planned Unit Development. Case #P08-15; Applicant: Sac & Fox Housing Authority
11. A public hearing and consideration of approval of an ordinance to rezone property located at Harrison Street, North of Wolverine Road, from A-1; Rural Agricultural to I-3; Heavy Industrial. Case #P09-15 Applicant: The Landrun Group, LLC
12. Consideration of approval of a Preliminary Plat for North Harrison Industrial Park located at Harrison Street, North of Wolverine Road. Case #S05-15 Applicant: The Landrun Group, LLC
13. A public hearing and consideration of an ordinance to rezone the property located on Kickapoo Street, North of MacArthur Street, from PUD; Planned Unit Development to PUD; Planned Unit Development. Case #P10-15; Applicant: The Landrun Group, LLC
14. Consideration of approval of a Preliminary Plat for Kickapoo Plaza located on Kickapoo Street, North of MacArthur Street. Case #S06-15 Applicant: The Landrun Group, LLC
15. Discussion, consideration and possible action to approve an ordinance to adopt the Downtown Property Maintenance Code.
16. Discussion, consideration and possible action on renewal of a nonexclusive permit to Vyve Broadband A, LLC to maintain a cable communication system in the City of Shawnee.
17. Discussion, consideration and possible action to determine selection process for Municipal Judge.
18. Acknowledge Sales Tax Report received May 2015.
19. City Manager Report
20. Consider Bids/Requests for Qualifications:
a. Boy Scout Restroom Project (Award)
21. New Business (Any matter not known about or which could not have been reasonably foreseen prior to the posting of the agenda.)
22. Commissioners Comments
23. Discussion, consideration and possible action to enter into executive session for the purpose of reviewing information on candidates related to the hiring of a city manager pursuant to 25 O.S. §307(B)1 “Discussing the employment, hiring, appointment, demotion, disciplining or resignation of any individual salaried public officer or employee”.
24. Consideration and possible action on matters discussed in executive session for the purpose of reviewing information on candidates related to the hiring of a city manager pursuant to 25 O.S. §307(B)1 “Discussing the employment, hiring, appointment, demotion, disciplining or resignation of any individual salaried public officer or employee”.
25. Adjournment
Respectfully submitted,
Phyllis Loftis, CMC, City Clerk
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