The Planning Commission of the City of Shawnee, County of Pottawatomie, State of Oklahoma, met in the Commission Chambers, at City Hall, 9th and Broadway, on Wednesday, March 4th, 2015 at 1:30 p.m., pursuant to notice duly posted as prescribed by law.
AGENDA ITEM NO.1: Roll Call
Upon roll call the following members were present:
AGENDA ITEM NO. 2: Consideration of Approval of the minutes from the February 4th, 2015 Planning Commission Meeting
Vice-Chairman Salter asked if the Board had time to review or if there were any changes they would like to make. Commissioner Bergsten made a motion to approve, seconded by Commissioner Kienzle.
AGENDA ITEM NO. 3: Citizen’s Participation
(A three minute limit per person)
(A twelve minute limit per topic)
Vice-Chairman Salter opened the public portion and announced that it is an open time for discussion for those with questions on topics not on the Agenda and such individuals are welcome to address the Board. Vice-Chairman Salter asked if anyone would like to come forward and speak. No one came forward and Vice-Chairman Salter closed the public portion of the meeting.
AGENDA ITEM NO. 4: Case #P01-15– A public hearing for consideration of approval of a Rezone for property located North of Wal-Mart on Union Street from A-1; Rural Agricultural to C-3; Highway Commercial, Shawnee, OK
Applicant: Nelmon Brauning
Vice-Chairman Salter asked for the staff report. Justin Debruin presented the
Staff report. Mr. Debruin explained the location of the property and detailed there is a total of fifty five and a half acres. Justin Debruin stated that he had spoken with the applicant and that there was no definitive answer on what would be going in at the location except a possible marketplace type business. Mr. Debruin went on to describe that based on the comprehensive plan for the area, the City did not object to the rezone but recalled the issue of not knowing what exactly would be going in at the site. Vice-Chairman Salter asked if the applicant was not present and Justin Debruin stated he did not believe they were. Stan Brown came forward to let the Commission know he was there for the applicant. Vice-Chairman Salter asked if the Commission had any questions for Staff. Commissioner Kienzle asked if there were any potential with the rezone for noise disturbances in the evening for citizens staying in the hotels. Justin Erickson came forward to explain that typically the loud noise comes from Industrial zoned areas. Commissioner Kienzle asked if there were anything he might think of coming from Commercial and Mr. Erickson informed her he didn’t know of anything that could cause a noise disturbance other than the existing highway and Justin Debruin agreed. Vice-Chairman Salter relayed to the Commission that in the past he had reservations about approving a C-3 zoning without knowing what would go there but with the location of this rezone, he doesn’t feel he has a problem with it. Commissioner Kerbs asked if there was an easement on the northern side. Justin Debruin stated he did not believe there was. Commissioner Cowen expressed how he believed C-3 would be the best use of the property in question with surrounding businesses. Mr. Debruin informed Commissioners that the Preliminary and Final Plats would come before the Commission for approval as well. There were no more questions for Staff and Skip Landes with Landes Engineering LLC came forward to speak for applicant. Skip described the ideas to extend Union Street and provide a second access off Westech Road. The intent would be to open Westech off Harrison for traffic to come through. Mr. Landes stated he would be happy to answer any questions. Commissioner Kerbs confirmed that Skip Landes stated he was working on the Shawnee Auto Mall as well and Mr. Landes agreed. Commissioner Kerbs went on to address the concerns for any possible drainage issues for the area. Skip Landes
expressed his opinion to have a central storm water detention basin put in but is not up for consideration at this point. Mr. Landes stated for this project they would follow natural drainage. Vice-Chairman Salter opened for public hearing and asked that anyone in favor of the project to come forward. Vice-Chairman Salter asked if anyone against the project would like to come forward. No one came forward and Vice-Chairman Salter closed the public portion. Vice-Chairman Salter asked for a motion. Commissioner Cowen made a motion to approve as Staff recommends, seconded by Commissioner Kerbs.
AGENDA ITEM NO. 5: Case #S02-15 – Consideration of approval of a Final Plat for Golden Acres Cottages II, located on West MacArthur Street between Leo Street and Ellis Drive, Shawnee, OK
Applicant: The Landrun Group LLC
Vice-Chairman Salter asked for the Staff report. Justin Debruin presented the Staff report. Mr. Debruin stated the Preliminary Plat for Golden Acres Cottages II was approved February 17th, 2015. The site is around 1.67 acres in size, on MacArthur Street that would be next to the Golden Acres Cottages already in existence. Mr. Debruin detailed some of the highlights included picnic tables, walkway to existing Golden Acres Cottages, splash pad and open space. Justin Debruin informed the Commissioners that there would be 13 off-street parking spaces along with two- car garages with each unit. Mr. Debruin stated there would be a Property Association to maintain the dwellings. Justin Debruin explained that with notes from the City Engineer and Staff, they do recommend approval with some conditions including Final drainage plans, public improvements and construction documents. Vice-Chairman Salter asked if there were any questions for Staff. There were none and Vice-Chairman Salter opened for public hearing to anyone in favor or against the proposal. There were none and Vice-Chairman Salter called for a motion. Commissioner Kerbs made a motion to approve, seconded by Commissioner Cowen.
AGENDA ITEM NO. 6: Case #S03-15 – Consideration of approval of a Preliminary Plat for Shawnee Auto Mall, located North of Shawnee Mall Drive, Shawnee, OK
Applicant: Landes Engineering LLC
Vice-Chairman Salter asked for the Staff report. Justin Debruin presented the Staff report. Justin Debruin stated the Plat is just East of Wal-Mart, West of the rail road tracks and currently zoned C-3. Mr. Debruin went on to explain the property is roughly twenty one acres in size. Justin Debruin informed the Commissioners that the proposal is for four structures on the lot for car dealerships and that there would be one private access drive going down the middle with parking around each dealership. Mr. Debruin mentioned there is a detention pond for storm water on the northern side of property and a six foot sidewalk would be required along mall drive. Justin Debruin discussed a Final Plat would be required and a landscape plan with building permit. Mr. Debruin explained that the applicant would have to submit proof of an easement for the plat with previous records not showing the easement in question. Justin Debruin also mentioned that the comprehensive plan for the site is Commercial and Staff has no objection but recommendations include approval by the City Engineer among additional requirements. Vice-Chairman Salter noted the extensive requirements from the City Engineer and asked if there were any other questions. Commissioner Clinard asked how the standing water on the site would affect the surrounding properties. Justin Debruin replied stating that Skip Landes would be able to answer but that he believed a concrete retention pond would be there. Commissioner Kerbs asked what kind of easement was on Mall Drive for expansion purposes. Justin Erickson informed Commissioner Kerbs that issue was on the City Engineer’s notes and will be addressed concurrent with Final Plat approval. Vice-Chairman Salter asked about the two north structures listed on Staff report not being allowed and whether that would be met for the Final Plat. Mr. Erickson confirmed that they would work through that for Final Plat if needed, if deviation is needed at that time. Vice-Chairman Salter asked if there were any other questions for Staff. There were none and Vice-Chairman Salter opened for public hearing. Skip Landes came forward to speak in favor of the Plat and discussed their proposals. Mr. Landes mentioned water lines and two different options for placement and also discussed hydrology uses. Skip went on to inform the Commission that they would use pre post for detention if possible. Mr. Landes stated he would be happy to answer any
questions and Commissioner Bergsten asked if the Plat would come in two phases and he agreed. Commissioner Kienzle asked Skip Landes for his opinion on a Master Plan and who pays for that. Mr. Landes informed her that some communities pay for them but that storm water is difficult. Commissioner Kienzle commented that she believed it would have been a good idea for the applicant to come before the city in this regard and Skip Landes stated that he had asked for them but City was unable to assist at the time. Commissioner Kerbs asked about the turn out lanes on Plat. Skip Landes informed him that it is primarily a
parking lot and stated he may be back with modifications concerning Plat. Commissioner Kerbs went on to ask if there was room for expansion on the north side of property and Skip Landes informed there were none at this time. Vice-Chairman Salter asked if there were any who would like to speak against the item. There were none and Vice-Chairman Salter closed public hearing. Vice-Chairman Salter asked if there were any other questions for Staff or if they would like to entertain a motion. Commissioner Clinard made a motion to approve, seconded by Commissioner Bergsten.
AGENDA ITEM NO. 7: Case #P04-15 – A public hearing for consideration of approval of a Rezone for property located at 1500 E. Independence Street from A-1; Rural Agricultural to R-1; Single-Family Residential, Shawnee, OK
Applicant: Landes Engineering LLC
Vice-Chairman Salter asked for the Staff Report. Justin Debruin presented the Staff Report and mentioned it would be a joint Staff Report for this case and the following one. Mr. Debruin informed the Commissioners that the site was located at the NE corner of Independence and Elm Street, approximately twelve acres in size. Justin Debruin also mentioned that the comprehensive plan is concurrent with zoning and the Preliminary Plat shows forty two residential lots coming in two phases. Mr. Debruin stated the homes would be around fifteen hundred square feet and that a six foot sidewalk would be required as a minor arterial, as well as curb and gutter and minor road improvements. Justin Debruin mentioned the detention areas on the northern side of the property and went on to inform the Commissioners that Staff listed six conditions for the Preliminary Plat but does recommend approval. Mr. Debruin also wanted to mention that they did receive a complaint letter but the City Engineer met homeowner on site and does not believe it will be an issue. Commissioner Kerbs asked if the sidewalk was only for Independence and that there would be no secondary sidewalk on Elm Street. Justin Debruin agreed. Vice-Chairman Salter asked for confirmation that the list from the City Engineer would be taken care of prior to Final Plat approval and Mr. Debruin agreed. Commissioner Bergsten mentioned the creek running through area and possibility of causing drainage and storm water issues. Commissioner Kienzle asked if Justin Debruin could explain where the gate access is. Mr. Debruin agreed and stated positions for the gated community and also informed Commissioners that he
believed part of the area would be elderly homes. Commissioner Kerbs asked if water detention would be completed. Justin Debruin confirmed. Vice-Chairman Salter described his belief on storm water runoff. Justin Erickson stated they would regulate the storm water created by new addition. Vice-Chairman Salter opened the public hearing and asked if anyone who would like to speak in favor of project come forward. Skip Landes came forward and described work to be completed. Mr. Landes also mentioned that other than elderly living, there would be starter homes available close to the schools in area. Vice-Chairman Salter asked if there was anyone who would like to speak against the project. There were none and Vice-Chairman Salter closed the public portion. Vice-Chairman Salter asked if the owner decides not to develop the housing addition, they are still covered with the rezoning process for in the future. Justin Debruin agreed. Vice-Chairman stated there would be separate votes for each item on agenda. Commissioner Bergsten made a motion to approve, seconded by Commissioner Kienzle.
AGENDA ITEM NO. 8: Case #S04-15 – Consideration of approval of a Preliminary Plat for Tamarack the Village, located at 1500 E. Independence Street, Shawnee, OK
Applicant: Landes Engineering LLC
Combined Staff Report. Commissioner Cowen made a motion to approve, seconded by Commissioner Bergsten.
Justin Erickson presented Planning Director’s Report. Mr. Erickson stated there were twenty storm shelter permits issued in February, with a few new home permits issued as
well. Hobby Lobby opened last week. New traffic signal was delayed but should be completed by early next week. The City Commission accepted a proposal from OG&E for lighting at the Airport Trail that should be in place by the Fall. The City received a grant from the Avedis Foundation as well. Mr. Erickson asked if there were any questions. Commissioner Bergsten asked about the timeline for Shawnee Marketplace. Justin Erickson stated Phase 1 should be completed in May and that there is no word on Phase 2 as of yet.
AGENDA ITEM NO. 10: Commissioners Comments and/or New Business
Commissioner Kerbs mentioned the Downtown Streetscape presentation from last week and the resulting good turnout. Mr. Kerbs also went over parking comparisons. Vice-Chairman Salter discussed the Streetscape project.
AGENDA ITEM NO. 11: Adjournment
Meeting was adjourned.
Chairman/Vice-Chairman
Cheyenne Lincoln Planning Commission Secretary
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