BOARD OF CITY COMMISSIONERS
CITY OF SHAWNEE
SPECIAL CALLED SESSION
JANUARY 23, 2015
The Board of City Commissioners met in Special Called Session at the Heart of Oklahoma Exposition Center, Highway 177 and Independence Street, Shawnee, Oklahoma, Friday, January 23, 2015 at 8:30 a.m., pursuant to notice duly posted as prescribed by law. Mayor Mainord presided and called the meeting to order. The following members were in attendance and a quorum was declared.
Wes Mainord
Chairman
Gary Vogel Linda Agee
Commissioner Ward 1 Commissioner Ward 2
James Harrod Keith Hall
Commissioner Ward 3-Vice Mayor Commissioner Ward 4
Lesa Shaw Michael Dykstra
Commissioner Ward 5 Commissioner Ward 6
Absent: None
The Call for said meeting was entered upon the records by the City Clerk, said Call being as follows:
NOTICE OF A CALLED SPECIAL SESSION OF THE BOARD OF CITY COMMISSIONERS OF THE CITY OF SHAWNEE, OKLAHOMA
TO THE BOARD OF COMMISSIONERS OF THE CITY OF SHAWNEE, OKLAHOMA:
You and each of you are hereby notified that by virtue of a call issued by me on this 20th day of January, 2015 a Special Called Session of the City of Shawnee Board of Commissioners will be held at the Heart of Oklahoma Exposition Center, Highway 177 and Independence Street, Shawnee, Oklahoma at 8:30 o’clock a.m. on January 23, 2015, and you are hereby notified to be present at said meeting. The purpose of the following special call session of the City Commissioners will be a meeting for discussion of city projects, goals and long-term needs.
Witness my hand this 20th day of January 2015.
(SEAL)
ATTEST:
s/s Phyllis Loftis s/s Justin Erickson
PHYLLIS LOFTIS, CMC JUSTIN ERICKSON
CITY CLERK INTERIM CITY MANAGER
STATE OF OKLAHOMA, COUNTY OF POTTAWATOMIE, SS.
I received this notice on the 15th day of January, 2015 at 9:28 o’clock a.m., and executed the same by delivering a true and correct copy thereof to each of the Commissioners of the City of Shawnee, Oklahoma as follows:
I delivered a true and correct copy to Mayor Wes Mainord via e-mail at 2:34 o’clock p.m. on January 15, 2015
I delivered a true and correct copy to Commissioner Linda Agee via e-mail at 9:43 o’clock a.m. on January 16, 2015
I delivered a true and correct copy to Commissioner Lesa Shaw via e-mail at 9:28 o’clock a.m. on January 15, 2015 but no response was received
I delivered a true and correct copy to Commissioner Micheal Dykstra via e-mail at 9:28 o’clock a.m. on January 15, 2015 but no response was received
I delivered a true and correct copy to Commissioner James Harrod
via e-mail at 9:28 o’clock a.m. on January 15, 2015 but no response was received
I delivered a true and correct copy to Commissioner Gary Vogel via e-mail at 9:28 o’clock a.m. on January 15, 2015 but no response was received
I delivered a true and correct copy to Commissioner Keith Hall via e-mail at 9:28 o’clock a.m. on January 15, 2015 but no response was received
s/s Phyllis Loftis City Clerk
CALL FOR SPECIAL SESSION OF THE SHAWNEE BOARD OF CITY COMMISSIONERS OF THE CITY OF SHAWNEE, OKLAHOMA TO BE HELD ON THE 23RD DAY OF JANUARY, 2015 AT 8:30 O’CLOCK A.M. AT THE HEART OF OKLAHOMA EXPOSITION CENTER, HIGHWAY 177 AND INDEPENDENCE STREET, SHAWNEE, OKLAHOMA. THE PURPOSE OF SAID MEETING WILL BE FOR DISCUSSION OF CITY PROJECTS, GOALS AND LONG-TERM NEEDS.
By virtue of the authority vested in me by Section 4, Article IV of the Charter of the City of Shawnee, Oklahoma, a Special Session of the Board of City Commissioners of the City of Shawnee, Oklahoma is hereby called to meet at the Heart of Oklahoma Exposition Center, Highway 177 and Independence Street, Shawnee, Oklahoma at 8:30 a.m. on January 23, 2015 meeting will be for discussion of city projects, goals and long-term needs.
Witness my hand this 20th day of January, 2015.
s/s Justin Erickson
JUSTIN ERICKSON
INTERIM CITY MANAGER
(SEAL) ATTEST:
s/s Phyllis Loftis
PHYLLIS LOFTIS, CMC, CITY CLERK
CALL TO ORDER AT 8:30 A.M.
DECLARATION OF A QUORUM
Roll was called with the Mayor and all Commissioners present and a quorum was declared. City staff in attendance was Justin Erickson, Mary Ann Karns, Russell Frantz and Phyllis Loftis. Also attending at various times was John VanPool, Daniel Shaunessey and John Ayers. The discussion was facilitated by Leo Presley.
AGENDA ITEM NO. 1: Discussion of city projects, goals and long-term needs.
Mr. Presley asked each Commissioner to choose two topics for discussion during the morning session. Each Commissioner chose as follows:
Vice Mayor Harrod: Low income housing and Expo Center funding
Mayor Mainord: Additional funding for the City and 911 money due City
Commissioner Dykstra: Reuse of another building for Police Department and establishing a Parks & Recreation Department.
Commissioner Shaw: Master Plan and revenue stream – sources of funding
Commissioner Agee: Expansion of City Hall and implementation of Parks Master Plan.
Commissioner Hall: Branding of City of Shawnee and sidewalks
Commissioner Vogel: Four-laning streets and signals.
After combining common topics, Mr. Presley directed Commissioners and staff through discussions of each topic.
After a short break for lunch, Mr. John Ayers spoke to those present regarding a branding marketing proposal which would establish an identity for the City. This strategy would begin with changes so that all City departments, Chamber of Commerce, Visit Shawnee, Inc. and other organizations are utilizing the same logo and signage.
Commissioners then continued the discussion regarding street four-laning projects. There was also discussion about citizen participation during City Commission meetings. It was determined by Commissioners that the following changes will be made to each future agenda: 1.) Remove “Approval of the Agenda”; 2.) Move “Commissioners Comments” to the next item after “New Business”; and 3.) Add phrase to all future agendas that “All Motions Shall be Made in the Affirmative”.
Afternoon topics of discussion were selected as follows:
Commissioner Hall: Downtown wireless
Commissioner Agee: Shawnee Lake
Commissioner Shaw: Committee assignments
Commissioner Dykstra: Public Transportation
Mayor Mainord: Animal Shelter
Vice Mayor Harrod: Homeless
Commissioner Vogel: Alcohol sales on Sunday
Each item was discussed by staff and Commissioners.
AGENDA ITEM NO. 2: ADJOURNMENT
There being no further business to be considered, the meeting was adjourned by power of the Chair (4:30 p.m.).
WES MAINORD, MAYOR
(SEAL)
ATTEST:
PHYLLIS LOFTIS, CMC
CITY CLERK
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