BOARD OF CITY COMMISSIONERS
CITY OF SHAWNEE SPECIAL CALLED SESSION SEPTEMBER 29, 2014
The Board of City Commissioners met in Special Called Session at the Shawnee Commission Chambers at Shawnee City Hall, 16 W. 9th, Shawnee, Oklahoma, Monday, September 29, 2014 at 6:30 p.m., pursuant to notice duly posted as prescribed by law. Mayor Mainord presided and called the meeting to order. The following members were in attendance and a quorum was declared.
Wes Mainord
Chairman
Gary Vogel Linda Agee
Commissioner Ward 1 Commissioner Ward 2
James Harrod Absent
Commissioner Ward 3-Vice Mayor Commissioner Ward 4
The Call for said meeting was entered upon the records by the City Clerk, said Call being as follows:
NOTICE OF A CALLED SPECIAL SESSION OF THE BOARD OF CITY COMMISSIONERS OF THE CITY OF SHAWNEE, OKLAHOMA
TO THE BOARD OF COMMISSIONERS OF THE CITY OF SHAWNEE, OKLAHOMA:
You and each of you are hereby notified that by virtue of a call issued by me on this 24th day of October, 2014 a Special Called Session of the City of Shawnee Board of Commissioners will be held at Commission Chambers at City Hall, 16 W. 9th, Shawnee, Oklahoma at 6:30 P.M. on September 29, 2014 and you are hereby notified to be present at said meeting.
The purpose of the following special call session of the City Commissioners will be for a presentation by city staff to City Commission regarding departmental duties and responsibilities.
(SEAL) ATTEST:
s/s Phyllis Loftis s/s Brian McDougal
PHYLLIS LOFTIS, CMC BRIAN MCDOUGAL
CITY CLERK CITY MANAGER
STATE OF OKLAHOMA, COUNTY OF POTTAWATOMIE, SS.
I received this notice on the 24th day of September, 2014 at 1:35 o’clock p.m., and executed the same by delivering a true and correct copy thereof to each of the Commissioners of the City of Shawnee, Oklahoma as follows:
I delivered a true and correct copy to Mayor Wes Mainord via e-mail at 10:14 o’clock a.m. on September 25, 2014
I delivered a true and correct copy to Commissioner Linda Agee via e-mail at 11:04 o’clock p.m. on September 24, 2014
I delivered a true and correct copy to Commissioner Lesa Shaw
via e-mail at 5:09 o’clock p.m. on September 24, 2014
I delivered a true and correct copy to Commissioner Micheal Dykstra
via e-mail at 10:36 o’clock p.m. on September 26, 2014
I delivered a true and correct copy to Commissioner James Harrod via e-mail at 8:29 o’clock p.m. on September 24, 2014
I delivered a true and correct copy to Commissioner Gary Vogel
via e-mail at 2:38 o’clock p.m. on September 28, 2014
I delivered a true and correct copy to Commissioner Keith Hall via e-mail at 5:06 o’clock p.m. on September 24, 2014
s/s Phyllis Loftis
City Clerk
CALL FOR SPECIAL SESSION OF THE SHAWNEE BOARD OF CITY COMMISSIONERS OF THE CITY OF SHAWNEE, OKLAHOMA TO BE HELD ON THE 29TH DAY OF OCTOBER, 2014 AT 6:30 O’CLOCK P.M. AT THE COMMISSION CHAMBERS AT CITY HALL, 16 W. 9TH, SHAWNEE, OKLAHOMA. THE PURPOSE OF SAID MEETING WILL BE FOR A PRESENTATION BY CITY STAFF TO THE CITY COMMISSION REGARDING DEPARTMENTAL DUTIES AND RESPONSIBILITIES.
BY VIRTUE OF THE AUTHORITY VESTED IN ME BY SECTION 4, ARTICLE IV OF THE CHARTER OF THE CITY OF SHAWNEE, OKLAHOMA, A SPECIAL SESSION OF THE BOARD OF CITY COMMISSIONERS OF THE CITY OF SHAWNEE, OKLAHOMA IS HEREBY CALLED TO MEET AT CITY COMMISSION CHAMBERS AT CITY HALL, 16
W. 9TH, SHAWNEE, OKLAHOMA AT 6:30 P.M. ON SEPTEMBER 29, 2014 FOR A MEETING FOR PRESENTATIONS BY CITY STAFF TO THE CITY COMMISSION REGARDING DEPARTMENTAL DUTIES AND RESPONSIBILITIES.
WITNESS MY HAND THIS 24TH DAY OF SEPTEMBER, 2014.
s/s Brian McDougal BRIAN MCDOUGAL
CITY MANAGER
(SEAL) ATTEST:
s/s Phyllis Loftis PHYLLIS LOFTIS, CMC, CITY CLERK
CALL TO ORDER AT 6:30 P.M.
DECLARATION OF A QUORUM
Roll was called with six Commissioners present and a quorum was declared.
AGENDA ITEM NO. 1: Presentations by city staff to
City Commission regarding departmental
duties and responsibilities.
Finance Director Cindy Sementelli began her presentation of the Finance Department by identifying staff members and outlining the duties and responsibilities of the Finance Department. She spoke about the annual budget and associated legal requirements, as well as division of sales tax appropriations. Ms. Sementelli explained the purposes General Fund and the SMA-Utility Fund. She closed her presentation with a description of the future goals for the Finance Department.
Community Development Director Justin Erickson provided Commissioners with information regarding his background in planning and of his current responsibilities. Mr. Erickson spoke regarding the four divisions in his department (Planning, Building, Action Center, SURA/CDBG). He explained the duties of each department and how many employees were in those departments. He also provided statistics relating to the number of dilapidated structures that have been removed as well as pictures showing those structures and their removal.
Emergency Management Director Don Lynch introduced the Emergency Management’s mission. He spoke regarding the phases of disaster preparedness, hazard mitigation and response. He outlined the steps and explained the importance of receiving a disaster declaration after an emergency event. Mr. Lynch identified his staff and their qualifications. He closed his presentation with by expressing his appreciation to the LEPC and all the volunteers that assist in training operations and during disaster events.
Police Chief Russell Frantz began by explaining the current breakdown of employees and the departments and units they represent. He spoke regarding the teamwork the police department has with CLEET and other agencies and special appreciation noted to the Shawnee Police Foundation. He compared the number of personnel and equipment to current numbers and noted that nearly 80,000 calls were dispatched from Shawnee Police Dispatch in 2013. Chief Frantz listed the
main crimes that affect the city and listed the drugs that officers are making arrests for. He also spoke briefly regarding gang activity in the area. He closed his presentation by discussing major budget items needed for his department and introduced his future goals.
Interim Fire Chief Dru Tischer gave an overview of the Fire Department and spoke specifically about fire vehicles and the fire stations. He discussed each station and spoke of the water problems associated with Fire Station No. 2. Chief Tischer explained the duties of Fire Prevention, Fire Suppression and the Fire Marshal’s Office. He also spoke highly of the Fire Department’s Clown Program. In closing, he listed his long range goals for the department, which includes construction of an additional restroom at Fire Station No 3.
AGENDA ITEM NO. 2: ADJOURNMENT
There being no further business to be considered, the meeting was adjourned by power of the Chair.
(SEAL) WES MAINORD MAYOR
ATTEST:
PHYLLIS LOFTIS, CMC CITY CLERK
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