TRUSTEES OF THE SHAWNEE MUNICIPAL AUTHORITY
CITY OF SHAWNEE
SPECIAL CALLED SESSION
July 14, 2014
The Trustees of the Shawnee Municipal Authority met in Special Called Session at the Shawnee Commission Chambers at Shawnee City Hall, 16 W. 9th, Shawnee, Oklahoma, Monday, July 14, 2014 at 6:30 p.m., pursuant to notice duly posted as prescribed by law. Mayor Mainord presided and called the meeting to order. Upon roll call, the following members were in attendance.
Wes Mainord
Chairman
Absent Linda Agee
Commissioner Ward 1 Commissioner Ward 2
James Harrod Absent
Commissioner Ward 3-Vice Mayor Commissioner Ward 4
John Winterringer Absent
Commissioner Ward 5 Commissioner Ward 6
Absent: Stephens, Hall, Smith
The Call for said meeting was entered upon the records by the City Clerk, said Call being as follows:
NOTICE OF A CALLED SPECIAL SESSION OF THE TRUSTEES OF THE SHAWNEE MUNICIPAL AUTHORITY OF THE
CITY OF SHAWNEE, OKLAHOMA
TO THE TRUSTEES OF THE SHAWNEE MUNICIPAL AUTHORITY OF THE CITY OF SHAWNEE, OKLAHOMA:
You and each of you are hereby notified that by virtue of a call issued by me on this 10TH day of July, 2014 a Special Called Session of the Trustees of the Shawnee Municipal Authority of the City of Shawnee will be held at Commission Chambers at City Hall, 16 W. 9th, Shawnee, Oklahoma at 6:30 P.M. on July 14, 2014 and you are hereby notified to be present at said meeting. The purpose of the following special call session of the Shawnee Municipal Authority will be for a work session to discuss the Master Plan Water Treatment CIP and the Water Distribution CIP.
(SEAL)
ATTEST:
s/s Phyllis Loftis s/s Brian McDougal
PHYLLIS LOFTIS, CMC BRIAN MCDOUGAL
CITY CLERK CITY MANAGER
STATE OF OKLAHOMA, COUNTY OF POTTAWATOMIE, SS.
I received this notice on the 10th day of July, 2014 at 9:07 o’clock a.m., and executed the same by delivering a true and correct copy thereof to each of the Commissioners of the City of Shawnee, Oklahoma as follows:
I delivered a true and correct copy to Mayor Wes Mainord
via e-mail at 3:57 o’clock p.m. on July 10, 2014
I delivered a true and correct copy to Commissioner Linda Agee
via e-mail at 11:39 o’clock p.m. on July 10, 2014
I delivered a true and correct copy to Commissioner John Winterringer
via e-mail at 9:07 o’clock a.m. on July 10, 2014 but no response was received
I delivered a true and correct copy to Commissioner Steve Smith
via e-mail at 7:18 o’clock p.m. on July 10, 2014
I delivered a true and correct copy to Commissioner James Harrod
via e-mail at 6:29 o’clock p.m. on July 10, 2014
I delivered a true and correct copy to Commissioner Pam Stephens
via e-mail at 9:07 o’clock a.m. on July 10, 2014 but no response was received
I delivered a true and correct copy to Commissioner Keith Hall
via e-mail at 10:08 o’clock a.m. on July 10, 2014
s/s Phyllis Loftis
City Clerk
CALL FOR SPECIAL SESSION OF THE TRUSTEES OF THE SHAWNEE MUNICIPAL AUTHORITY OF THE CITY OF SHAWNEE, OKLAHOMA TO BE HELD ON THE 14TH DAY OF JULY, 2014 AT 6:30 O’CLOCK P.M. AT THE COMMISSION CHAMBERS AT CITY HALL, 16 W. 9TH, SHAWNEE, OKLAHOMA. THE PURPOSE OF SAID MEETING WILL BE FOR A WORK SESSION TO DISCUSS THE MASTER PLAN WATER TREATMENT CIP AND THE WATER DISTRIBUTION CIP.
BY VIRTUE OF THE AUTHORITY VESTED IN ME BY SECTION 4, ARTICLE IV OF THE CHARTER OF THE CITY OF SHAWNEE, OKLAHOMA, A SPECIAL SESSION OF THE TRUSTEES OF THE SHAWNEE MUNICIPAL AUTHORITY OF THE CITY OF SHAWNEE, OKLAHOMA IS HEREBY CALLED TO MEET AT CITY COMMISSION CHAMBERS AT CITY HALL, 16 W. 9TH, SHAWNEE, OKLAHOMA AT 6:30 P.M. ON JULY 14TH, 2014 FOR A WORK SESSION TO DISCUSS THE MASTER PLAN WATER TREATMENT CIP AND THE WATER DISTRIBUTION CIP.
WITNESS MY HAND THIS 10TH DAY OF JULY, 2014.
s/s Brian McDougal BRIAN MCDOUGAL
CITY MANAGER
(SEAL)
ATTEST:
s/s Phyllis Loftis
PHYLLIS LOFTIS, CMC, CITY CLERK
CALL TO ORDER AT 6:30 P.M.
DECLARATION OF A QUORUM
Roll was called with four Commissioners present and a quorum was declared.
AGENDA ITEM NO. 1: Work session to discuss the Master Plan Water Treatment CIP and the Water Distribution CIP.
Mr. Tom Crawley with Carollo Engineers was available to answer questions and gave an overview of the water treatment and supply portion of the Master Plan Water Treatment and Water Distribution CIP. Mr. Crawley went over some of the suggested projects as they had prioritized the projects. City Manager Brian McDougal explained that some of these could be done on a cash basis with short term financing without any rate increases. Many of the past projects that are financed now will be paid off in the next eight years and this will free up funding for some additional projects.
Trustee Harrod is wanting a one page summary of what needs to be done, when it needs to be done and what is will cost. Trustee Harrod does not want to go through all of the information at each meeting. Trustee Agee also thinks all this information is good for reference material but they need a prioritized summary. All Trustees present agreed that this would help with their decisions.
Mr. Max Baldischwiler and Ms. Lindsey Olsen, both of Smith Roberts Baldischwiler, LLC, then spoke on the water distribution portion of the Master Plan. Mr. Baldischwiler advised all the information the Trustees needed was in the material presented, but they would have a summary sheet for each area with their suggested priorities at the next Special Call meeting on July 28, 2014. Ms. Olsen explained where to find the different water lines on detailed maps in the material previously prepared for the Trustees.
AGENDA ITEM NO. 2: ADJOURNMENT
There being no further business to be considered, the meeting was adjourned by power of the Chair. (7:55 p.m.)
WES MAINORD
MAYOR
(SEAL)
ATTEST:
_________________________
DONNA MAYO
DEPUTY CITY CLERK
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