AGENDA
BOARD OF CITY COMMISSIONERS
July 21, 2014 AT 6:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
CALL TO ORDER
DECLARATION OF A QUORUM
INVOCATION
FLAG SALUTE
1. Consider approval of Agenda:
2. Consider approval of Consent Agenda:
a. Minutes from the July 7, 2014 regular meeting
b. Budget Amendment Fiscal Yr. 2014-15 CDBG Grant
c. Acknowledge Pottawatomie County Election Board Certification of Election results for Ward Six from the June 24, 2014 Primary Election
d. Acknowledge the following reports:
• License Payment Report June 1-30, 2014
• Project Payment Report June 1-30, 2014
e. Acknowledge and accept donation of a 9.3 KW portable emergency power generator from Superior Security.
f. Acknowledge denial of Tort Claim No. 13751-TW P. Foutch
g. Authorize staff to advertise for Request for Qualifications on engineering firm to design Boy Scout Park Splash Pad.
h. Lake Lease Transfer and Renewals:
TRANSFER
• Lot 11 Belcher Tract, 15609 Nickens Road
From: C. Warmington and C. Warmington
To: R. Weaver and K. Weaver
RENEWAL
• Lot 5 Renfro Tract, 15810 Sleepy Hollow Road
P. Young
• Lot A Hart Tract, 16001 Hart Road
E. Agee and L. Agee
• Lot 10 Damron Tract, 15504 Highway 102
C. Roberts and M. Roberts
3. Commissioners Comments
4. Citizens Participation
(A three minute limit per person)
(A twelve minute limit per topic)
5. Discussion, consideration and possible action regarding reducing the statutory minimum liability limits on City owned property located at property considered to be the north airport property as
follows: to wit, a tract of land described as beginning at the Northwest Corner of the Northwest Quarter of Section 7, Township 11 North, Range 4 East of the Indian Meridian, Pottawatomie County, Oklahoma; thence S00 o 32’ 54” East a distance of 3961.17 feet; thence N89o 20’ 49” East a distance of 2687.98 feet; thence N89o 26’ 08” East a distance of 660.09 feet; thence N00o 10’ 39” East a distance of 1305.87 feet; thence N00o 19’ 37” East a distance of 1322.35 feet; thence S89o 24’ 58” West a distance of 659.35 feet; thence N00o 22’ 02” East a distance of 1322.55 feet; thence S89o 34’ 06” West a distance of 2746.60 feet to the point of beginning,
containing 282 acres, more or less; LESS AND EXCEPT A TRACT DESCRIBED AS:
Beginning at the Northwest Corner of the Northwest Quarter of Section 7, Township 11 North, Range 4 East of the Indian Meridian, Pottawatomie County, Oklahoma; thence S00o 32’ 54” East a distance of 1029.53 feet; thence N84o 34’ 29” East a distance of 612.68 feet; thence N03o 46’ 04” West a distance of 972.52 feet; thence S89o 34’ 06” West a distance of 555.37 feet to the point of beginning, containing 13.40 acres, more or less.
Tabled at the June 16, 2014 meeting for 30 days.
6. Discussion, consideration an possible action on an ordinance amending Article II of the City of Shawnee Charter providing for referral of Ordinances of Detachment of Territory under specified circumstances to a vote of the people and reimbursement for public improvements.
7. Discussion, consideration and possible action on a resolution calling for a special election to be held November 4, 2014, for a vote on whether Ordinance amending Article II of the Charter of
the City of Shawnee should be approved.
8. Discussion, consideration and possible action on a resolution asking the Pottawatomie County Commissioners to place before the voters a ballot title permitting the Sunday sale of alcoholic
beverages in restaurants.
9. Acknowledge Sales Tax Report received July 2014.
10. City Manager's Report
11. Consider Bids:
a. Rehab Concrete Streets Project Various Locations FY 13-14
COS-PW-13-02 (Award)
12. New Business
(Any matter not known about or which
could not have been reasonably foreseen
prior to the posting of the agenda)
13. Consider an Executive Session to discuss potential claims, litigation or other options regarding Case No. CJ 2013-377, Pottawatomie County, Nash Construction v City of Shawnee, as
authorized by 25 O.S. §307(B)(4)
14. Consider an Executive Session to discuss City Manager’s performance evaluation and employment contract pursuant to 25 O. S. §307(B)(1) "Discussing the employment, hiring, appointment, demotion, disciplining or resignation of any individual salaried public officer or employee;"
15. Consider an Executive Session to discuss City Attorney’s performance evaluation and employment contract pursuant to 25 O. S. §307(B)(1) "Discussing the employment, hiring, appointment,demotion, disciplining or resignation of any individual salaried public officer or employee;"
16. Consider an Executive Session to discuss Municipal Judge’s performance evaluation and employment contract pursuant to 25 O. S. §307(B)(1) "Discussing the employment, hiring, appointment, demotion, disciplining or resignation of any individual salaried public officer or employee;"
17. Consider matters discussed in Executive Session regarding potential claims, litigation or other options regarding Case No. CJ 2013-377, Pottawatomie County, Nash Construction v. City of Shawnee, as authorized by 25 O.S. §307(B)(4).
18. Consider matters discussed in Executive Session regarding City Manager’s performance evaluation and employment contract pursuant to 25 O. S. §307(B)(1) "Discussing the employment, hiring, appointment, demotion, disciplining or resignation of any individual salaried public officer or employee;"
19. Consider matters discussed in Executive Session regarding City Attorney’s performance evaluation and employment contract pursuant to 25 O. S. §307(B)(1) "Discussing the employment, hiring, appointment, demotion, disciplining or resignation of any individual
salaried public officer or employee;"
20. Consider matters discussed in Executive Session regarding Municipal Judge’s performance evaluation and employment contract pursuant to 25 O. S. §307(B)(1) "Discussing the employment, hiring, appointment, demotion, disciplining or resignation of any individual
salaried public officer or employee;"
21. Adjournment
Respectfully submitted
Phyllis Loftis, CMC, City Clerk
The City of Shawnee encourages participation from its citizens in public meetings. If participation is not possible due to a disability, notify the City Clerk, in writing, at
The City of Shawnee encourages participation from its citizens in public meetings. If participation is not possible due to
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