AGENDA
BOARD OF CITY COMMISSIONERS
June 2, 2014 AT 6:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
CALL TO ORDER
DECLARATION OF A QUORUM
INVOCATION REV. AMY BUSSE
UNITED PRESBYTERIAN
FLAG SALUTE
1. Consider approval of Agenda:
2. Consider approval of Consent Agenda:
a. Minutes from the May 19, 2014 regular meeting.
b. Acknowledge the following minutes:
• Shawnee Civic and Cultural Development Authority minutes from April 17, 2014
• Airport Advisory Board Meeting minutes from April 16, 2014
c. Approve renewal of the following agreements for FY 2014-2015:
1. Independent School District No. 93 for maintenance of tennis courts.
2. Pottawatomie County District Court to establish, develop and implement programs for juvenile misdemeanor offenders.
3. Gordon Cooper Technology Center District No. 5 to provide repaving and repair of public roadways and parking lots used by students, faculty, employees and patrons of GCTC.
4. Agreement with Youth and Family Resource Center, Inc. (Hope House) for Juvenile Services.
5. Agreement to provide police officers for Shawnee High School and Middle School.
6. Fingerprint Service for Housing Authority.
7. Governmental Services contract with the Shawnee Civic and Cultural Development Authority.
8. Animal shelter facility agreement with Town of McLoud.
9. Pottawatomie County Public Safety Center Jail Services Agreement.
10. Project H.E.A.R.T., Inc. for providing meals to elderly persons.
11. Lease of property known as Regional Park by Dace Dockery for pasture land.
12. Agreement with YMCA for use of recreational facilities known as Lions Club Park, Dockery Park, Milstead Park and Lilac Park.
13. Agreement with Shawnee Twin Lakes Trap Club for use of city property known as Trap Range.
14. Agreement with McLoud Public Works Authority for use of mower, city property, for maintenance of Wes Watkins Reservoir.
15. Agreement with YMCA for use of mower, city property, for maintenance of Dockery Park, Lions Club Park, Milstead Park and Lilac Park.
16. Agreement with Central Oklahoma Economic Development District (COEDD) for space in Municipal Auditorium.
17. Agreement with South Central Industries, Inc. for Right-of-Way Maintenance Services.
18. Agreement to renew Blackboard, Inc. for Blackboard Connect Services July 1, 2014 through June 30, 2015.
d. Approve recommendation from the Contract Review Committee regarding the renewal of agreement with COCAA/COTS for FY 2014-15
e. Acknowledge Oklahoma Municipal Retirement Fund refund of contributions from the Defined Contribution and Defined Benefit plans for Billy Santino.
f. Lake Lease:
Transfer
• Lot 6 Green Tract, 32009 Hornbeck Road
From: Gary Roe and Teresa Roe
To: Teresa Roe
g. Mayor’s Appointments:
Planning Commission
Susie Clinard 1st Full Term Expires 06-01-2017
Replaces Brad Carter – Termed out
Dell Kerbs 1st Full Term Expires 06-01-2017
Replaces Kirk Hoster – Termed out
Robbie Kienzle 1st Full Term Expires 06-01-2017
Replaces Shawna Turner – Termed Out
3. Commissioners Comments
4. Citizens Participation
(A three minute limit per person)
(A twelve minute limit per topic)
5. City Manager’s Presentation of Employee of the Month to Marvin Wilson, Utilities Department.
6. Presentation by Randy Gilbert, Chairman of the Shawnee Civic and Cultural Development Authority, regarding use of funds budgeted from FY 2013-2014 and proposed use of funds to be budgeted FY 2014-15
7. Discussion, consideration and possible action to confirm members of Board of Directors for Visit Shawnee, Inc.
8. Discussion, consideration and possible action on a proposed ordinance adopting a revised Shawnee Zoning Code. Applicant: City of Shawnee
9. Discussion, consideration and possible action accepting grant funding from the Avedis Foundation in the amount of $641,742 and authorizing signing of the grant agreement. Grant will be used for trail improvements associated with implementation of the Master Trail Plan.
10. Consider acceptance of a public dedication and a performance bond associated with the Final Plat of Lot 2, Block 1 of the Amended Plat of Shawnee Mall Subdivision, Section 2, authorizing
obtainment of signatures and recording of the final plat.
11. Discussion, consideration and possible action on approval of the CDBG FY2014-15 One (1) Year Action Plan for fiscal year beginning July 1, 2014 through June 30, 2015.
12. Public hearing and presentation of budget for Fiscal Year 2014-2015.
14. New Business
(Any matter not known about or which
could not have been reasonably foreseen
prior to the posting of the agenda)
15. Administrative Reports including but not limited to:
• James Bryce – Parks Master Plan
16. Adjournment
Respectfully submitted
Phyllis Loftis, CMC, City Clerk
The City of Shawnee encourages participation from its citizens in public meetings. If participation is not possible due to a disability, notify the City Clerk, in writing, at
least forty-eight hours prior to the scheduled meeting and necessary accommodations will be made. (ADA 28 CFR/36)
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