THE TRUSTEES OF THE SHAWNEE MUNICIPAL AUTHORITY OF THE CITY OF SHAWNEE, COUNTY OF POTTAWATOMIE, STATE OF OKLAHOMA, MET IN REGULAR SCHEDULED SESSION IN THE COMMISSION CHAMBERS AT CITY HALL, 9TH AND BROADWAY, SHAWNEE, OKLAHOMA, MONDAY, MAY 6, 2013, DURING THE BOARD OF CITY COMMISSIONERS MEETING AT 6:30 P.M., PURSUANT TO NOTICE DULY POSTED AS PRESCRIBED BY LAW. UPON ROLL CALL, A QUORUM WAS DECLARED WITH THE FOLLOWING MEMBERS IN ATTENDANCE:
PRESENT: Stephens, Agee, Harrod, Mainord, Hall, Winterringer, Smith
ABSENT: None
Call to Order
Declaration of a Quorum
AGENDA ITEM NO. 1: Consider approval of Consent Agenda
a. Minutes from the April 15, 2013 regular meeting
b. Approve agreement between Pottawatomie County Development Authority and Shawnee Municipal Authority for personnel services
A motion was made by Trustee Harrod, seconded by Trustee Winterringer, to approve the Consent Agenda item Nos. 1(a-b). Motion carried 7-0.
AYE: Harrod, Winterringer, Smith, Stephens, Agee, Mainord, Hall
NAY: None
AGENDA ITEM NO. 2: Consider Bids:
a. Water Meters and Vault Structure Project
Contract No. SMA-13-06 (Open)
BIDDER AMOUNT
Jordan Contractors, Inc. $225,330.00
Tecumseh, OK
Interim Public Works Director Steve Nelms read the bid into the record and requested that the bid award be deferred to the next meeting to allow staff to review and check references.
A motion was made by Trustee Harrod, seconded by Trustee Smith, to allow staff to proceed with awarding the contract to Jordan Contractors, Inc. in the amount of $225,330.00 providing it meets with bid specifications. Motion carried 7-0.
AGENDA ITEM NO. 3: New Business (Any matter not known about or which could not have been reasonably foreseen prior to the posting of the agenda)
There was no new business.
AGENDA ITEM NO. 4: Administrative Reports
Staff advised that on April 19, 2013, a 24” interceptor line failed resulting in charging into a creek in the North Rock Creek vicinity. The Department of Environmental Quality (DEQ) has been notified. Twenty feet of the 24” line has been repaired by Jordan Contractors. It is holding for now but will need to be replaced soon.
AGENDA ITEM NO. 5: Discussion, consideration and possible action to go into Executive Session for discussion in accordance with 25 O.S. §307B(3), purchase or appraisal of real property.
A motion was made by Trustee Harrod, seconded by Trustee Stephens, to enter into Executive Session to discuss, consider and possible action in accordance with 25 O.S. §307B(3), purchase or appraisal of real property. Motion carried 7-0.
AYE: Harrod, Stephens, Agee, Mainord, Hall, Winterringer, Smith
NAY: None
TRUSTEES ENTERED INTO EXECUTIVE SESSION AT 8:07 P.M. WITH ALL MEMBERS PRESENT.
TRUSTEES RECONVENED FROM EXECUTIVE SESSION AT 9:42 P.M. WITH ALL MEMBERS PRESENT
AGENDA ITEM NO. 6: Consider matters discussed in Executive Session in accordance with 25 O.S. §307B(3), purchase or appraisal of real property.
A motion was made by Trustee Harrod, seconded by Trustee Hall, to instruct staff to develop a real estate purchase contract. Motion carried 7-0.
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