AGENDA
BOARD OF CITY COMMISSIONERS
APRIL 15, 2013 AT 6:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
CALL TO ORDER
DECLARATION OF A QUORUM
INVOCATION
FLAG SALUTE
1. Consider approval of Agenda:
2. Consider approval of Consent Agenda:
a. Acknowledge staff will proceed in the instant meeting with the opening and consideration of bids as set forth in Agenda Item No. 16.
b. Minutes from the April 1, 2013 regular meeting.
c. Authorize staff to purchase Ethernet switching equipment required for new VoIP phone system replacement, from budget line 301-5-0740-5450
d. Acknowledge the following minutes:
• Shawnee Urban Renewal Authority minutes from February 5, 2013
• Planning Committee minutes from March 6, 2013
• License Payment Report for March 2013
• Project Payment Report for March 2013
3. Commissioners Comments
4. Citizens Participation (A three minute limit per person)
(A twelve minute limit per topic)
5. Mayor Proclamations:
“National Public Safety Telecommunications Week”
April 14-20, 2013
“Arbor Week”
April 15-19, 2013
“Earth Day”
April 22, 2013
6. Presentation by Dr. Don Turton of the OSU Oklahoma Water Resources Research Institue on the impact of Redcedars on stream flow.
RECESS CITY COMMISSION MEETING TO CONVENE THE SHAWNEE MUNICIPAL AUTHORITY AND THE SHAWNEE AIRPORT AUTHORITY
RECONVENE THE CITY COMMISSION MEETING
7. Consideration of approval of a preliminary plat for Hyatt Addition Section III located at North Harrison Street, on East 45th Street. Case #S0313 Applicant: Mehdi Azimi
8. Consideration of approval of a final plat for Hyatt Addition Section III located at North Harrison Street, on East 45th Street. Case #S0313 Applicant: Mehdi Azimi
9. Discussion, consideration and possible action on lease agreement with REACT Ambulance Authority for property located in the 1400 block of North Center Street.
10. Acknowledge Sales Tax Report received April 2013.
11. Discussion, consideration and possible action to enter into joinder agreements with Oklahoma Municipal Retirement Fund to establish a Defined Contribution Plan in the form of the Oklahoma Municipal Retirement Fund Master Defined Contribution Plan (CMO DH SI, CMO DH, DC) and joinder agreement with Oklahoma Municipal Retirement Fund to establish a Defined Benefit Plan in the form of the Oklahoma Municipal Retirement Fund Master Defined Benefit Plan (DB); and authorizing appropriate officials to execute such documents as may be necessary to complete the agreements.
12. Discussion, consideration and possible action on an Ordinance adopting an Employee Retirement System, Defined Contribution plan for the position of Department Head or City Manager for the City of Shawnee, Oklahoma; providing retirement benefits for eligible employees of the City of Shawnee, Oklahoma; providing for purpose and organization; providing for definitions; providing for eligibility and participation; providing for employer and employee contributions; providing for accounting, allocation, and valuation; providing benefits; providing for required notice; providing for amendments and termination; providing for transfer to and from other plans; creating a committee and providing for powers, duties, and rights of committee; providing for payment of certain obligations; providing for duration and payment of expenses; providing for effective date; providing for vesting schedules; providing for a fund to finance the system to be pooled with other incorporated cities, towns and their agencies and instrumentalities for purposes of administration, management, and investment as part of the Oklahoma Municipal Retirement Fund; providing for payment of all contributions under the system to the Oklahoma Municipal Retirement Fund for management and investment; providing for non-alienation of benefits and loss of benefits for cause; adopting those amendments mandated by the Internation Revenue Code; providing for repealer and severability; and declaring an emergency. (CMO DH SI)
13. Discussion, consideration and possible action on a ordinance amending the employee retirement system, defined contribution plan for the position of department head or city manager for the City of Shawnee, Oklahoma; providing retirement benefits for eligible employees of the City of Shawnee, Oklahoma; pertaining to definition of compensation; providing for repealer and severability; and declaring an emergency. (CMO DH)
14. Discussion, consideration and possible action on an ordinance amending the employee retirement system, defined benefit plan for City of Shawnee, Oklahoma; providing retirement benefits for eligible employees of City of Shawnee, Oklahoma; pertaining to definition of employee; pertaining to eligibility; pertaining to service buyback; providing for cessation of benefit accruals; providing for repealer and severability; and declaring an emergency. (DB)
15. Discussion, consideration and possible action on an ordinance amending the employee retirement system, defined contribution plan for the City of Shawnee, Oklahoma; providing retirement benefits for eligible employees of the City of Shawnee, Oklahoma; pertaining to the definition of compensation; pertaining to plan design; pertaining to allocation of forfeitures; providing for repealer and severability; and declaring an emergency. (DC)
16. Consider Bids:
a. City Hall Parking Lot Improvement Project (Award)
b. Sidewalk/ADA Handicap Ramps Project (Various Locations) Contract No. COS-PW-12-05 (Open)
17. New Business (Any matter not known about or
which could not have been reasonably
foreseen prior to the posting of the agenda)
18. Administrative Reports
19. Consider an Executive Session to discuss City Manager’s performance evaluation and employment contract pursuant to 25 O. S. §307(B)(1) NOTE 25 O.S. 307 (B)(1) "Discussing the employment, hiring, appointment, demotion, disciplining or resignation of any individual salaried public officer or employee;"
20. Consider matters discussed in Executive Session regarding City Manager’s performance evaluation and employment contract pursuant to 25 O. S. §307(B)(1) NOTE 25 O.S. 307 (B)(1) "Discussing the employment, hiring, appointment, demotion, disciplining or resignation of any individual salaried public officer or employee;"
21. Adjournment
Respectfully submitted,
Phyllis Loftis, CMC, City Clerk
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