The Planning Commission of the City of Shawnee, County of Pottawatomie, State of Oklahoma, met in the Commission Chambers, at City Hall, 9th and Broadway, on Wednesday, January 2, 2013 at 1:30 p.m., pursuant to notice duly posted as prescribed by law. Justin Erickson, Planning Director for the City of Shawnee, presented the staff reports. Staff reports are available upon request.
AGENDA ITEM NO.1: Roll Call
Upon roll call the following members were present:
Bergsten, Carter, Hoster, Turner, Silvia, Prince
Absent: Salter
A quorum was declared present and the meeting was called to order.
AGENDA ITEM NO. 2: Approval of the minutes from the December 5, 2012 Planning Commission Meeting.
Chairman Turner asked for any changes, corrections or additions to the minutes. None were given. Chairman Turner approved the December 5, 2012 minutes as submitted.
AGENDA ITEM NO. 3: Citizens’ Participation
(A three minute limit per person)
(A twelve minute limit per topic)
Chairman Turner opened the Citizens’ Participation and asked if anyone would like to speak. No one came forward.
AGENDA ITEM NO. 4 Case # P21-12 (continued from December 5, 2012 Planning Commission Meeting) A public hearing for consideration of approval to rezone property from R-1; Residential (Single Family Dwelling), C-1; Neighborhood Commercial to C-3; Automotive, Commercial and Recreation for property located at 4016 and 4020 North Kickapoo.
Applicant: Nelmon Brauning
Chairman Turner called for the staff report. Justin Erickson presented the staff report. He reported this item was continued from the December 5, 2012 Planning Commission Meeting.
The proposed business for the property on North Kickapoo has withdrawn. The applicant, Nelmon Brauning, is working with another potential client for that location. Because the prospective new tenant must submit preliminary designs and engineering work, the applicant is requesting postponement of this item until the March meeting. Staff recommends deferment until March 6, 2013 Planning Commission Meeting.
Chairman Turner called for a motion. Commissioner Hoster made the motion to defer Case #P21-12 to March 6, 2013. Seconded by Commissioner Bergsten.
AGENDA ITEM NO. 5: Case # P01-13 A public hearing for consideration of approval to rezone property from I-2; Restricted Light Industrial to C-3; Automotive, Commercial and Recreation for property located at 702 East Main.
Applicant: Steve Buoy
Chairman Turner asked for the staff report. Justin Erickson presented the report defining differences between the current zoning and the proposed zoning. The proposed use of the property for a soup kitchen and food pantry does not match the zoning necessary for operation. However, Staff suggested rezoning to C-4; Central Business (Downtown) which would allow full utilization of the property. Staff recommends denial of the requested rezone to C-3. Staff does suggest rezoning the entire block fronting Main Street to C-4 for future development. This is also consistent with the recommendation from the Downtown Revitalization Report prepared by OU.
Justin Erickson answered questions from the Commissioners.
Chairman Turner asked the applicant, Steve Buoy, to come forward. Mr Buoy stated he owns several properties on Main Street and would welcome the proposed rezoning to C-4. He is representing the potential tenants for the soup kitchen/food pantry.
Chairman Turner opened the public portion for anyone against the rezoning. Kevin Kalies, 800 East Main, spoke to the Commission. He is concerned how a soup kitchen/food pantry would affect downtown Shawnee.
Ada Hunter, 421 East Main, spoke next before the Commission. She is currentlyChairperson of the Downtown Arts. Ms Hunter reported on the progress of several businesses moving into the area of east Main Street. Revitalization efforts are being made for continued growth. She urged the Commission to reconsider the proposed use of this property.
Claudia Crow, 728 and 730 East Main, is concerned how the proposed rezoning would affect the image of downtown. Ms Crow asked the Commission to place restrictive language to protect the surrounding property owner’s investments. She feels East Main Street is the gateway to the downtown area.
Chairman Turner asked if anyone for the proposal would like to speak.
Steve Buoy, applicant, spoke in favor of the proposed rezoning to C-4.
Chairman Turner closed the public portion.
Commissioner Silvia made the motion to deny the request to rezone the property to C-3.
Second made by Commissioner Carter.
Commissioners and Justin Erickson discussed proposed rezoning downtown district to C-4: Central Business District.
Commissioner Silvia made the motion asking Staff to research extending the C-4; Central Business District eastward toward Harrison Avenue from the current boundaries to include Main Street frontages.
AGENDA ITEM NO. 6: Case # P02-13 A public hearing for consideration of approval to rezone property from A-1; Agricultural to C-3; Automotive, Commercial and Recreation for property located at the 4200 Block of North Harrison.
Applicant: Landes Engineering
Chairman Turner called for Staff report. Justin Erickson reported on the proposed commercial use of the property and the FEMA regulated flood plain issues. The applicant is currently working with an engineer to obtain a detail study of the area. Currently the property is not plated, any future development must return to the Planning Commission for review of lot and flood plain configuration. Staff recommends approval.
The Commissioners and Staff continued discussion of the project.
Chairman Turner asked the applicant to come forward for questions from the Commission. Richard Landes, Landes Engineering, presented a visual board of the property for discussion. He reported in depth on the flood zones and FEMA regulations. Landes stated that ODOT has given restricted entrances off Harrison, for safety reasons. Two access points that will be allowed for the proposed property are off 42nd and 45th street. The applicants request is to rezone in accordance to the master plan which has been planned for 5-7 years. Landes answered further questions from the Commission.
Chairman Turner opened the public portion for anyone for the proposal.
Chairman Turner asked if anyone against the proposal would like to speak. Janice Burns explained she is opposed to the proposal due to privacy, lighting and traffic issues on the planned public street which would run behind her property. Chairman Turner asked Justin Erickson to answer these concerns.
Bill Cathey spoke next. He would like to propose sound barriers. Mr Cathey gave the example of current concerns with an existing business; bright lights, PA system, trash dumpsters, and traffic on the property.
Doretha Lowery voiced concerns about traffic congestion on the egress street proposed off 45th Street. Chairman Turner asked Justin Erickson for more clarification.
Verna Kilburn states her house backs to Vision Bank. She voiced concerns about the noise and lights from two existing businesses on Harrison. She also considers the proposed additional egress traffic to be dangerous. Ms Kilburn expressed concern about her property values and privacy.
Chairman Turner closed the public portion.
Carl Packwood, Vision Bank, answered questions using the visual board. After a lengthy discussion between Staff and Commissioners, Chairman Turner called for a motion. Commissioner Prince made the motion to rezone to C-3; Automotive, Commercial and Recreation. Second was made by Commissioner Bergsten.
Justin Erickson noted the next Traffic Commission Meeting on January 22, will continue their work on the bike trail plan for the City of Shawnee. He also reported 2012 finished very strong with permit activity. Major projects in Shawnee are nearing completion. Anticipation of new subdivisions will be coming before the Planning Commission in 2013.
An updated report was also given on the several ongoing projects throughout Shawnee.
AGENDA ITEM NO. 8: COMMISSIONERS COMMENTS AND/OR NEW BUSINESS
Chairman Turner mentioned Sustainable Shawnee will host Randall Entz, Transportation Planner for the City of Oklahoma City on January 10. He will discuss bike routes and “share the road” safety.
AGENDA ITEM NO. 9: Adjournment
Meeting was adjourned.
Chairman/Vice-Chairman Linda Burg, Planning Commission Secretary
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