THE TRUSTEES OF THE SHAWNEE MUNICIPAL AUTHORITY OF THE CITY OF SHAWNEE, COUNTY OF POTTAWATOMIE, STATE OF OKLAHOMA, MET IN REGULAR SCHEDULED SESSION IN THE COMMISSION CHAMBERS AT CITY HALL, 9TH AND BROADWAY, SHAWNEE, OKLAHOMA, TUESDAY, FEBRUARY 19, 2013, FOLLOWING THE BOARD OF CITY COMMISSIONERS MEETING AT 6:30 P.M., PURSUANT TO NOTICE DULY POSTED AS PRESCRIBED BY LAW. UPON ROLL CALL, A QUORUM WAS DECLARED WITH THE FOLLOWING MEMBERS IN ATTENDANCE:
PRESENT: Stephens, Agee, Harrod, Mainord, Hall, Winterringer, Smith
ABSENT: None
Call to Order
Declaration of a Quorum
AGENDA ITEM NO. 1: Consider approval of Consent Agenda
a. Minutes from the February 4, 2013 regular meeting and February 11, 2013 special call meeting.
b. Authorize change order on Midland Street Water Line Replacement.
A motion was made by Trustee Harrod, seconded by Trustee Smith, to approve the Consent Agenda items 1(a-b). Motion carried 7-0.
AGENDA ITEM NO. 2: Presentation to update progress on the SMA Master Plan Project by Max Baldischwiler and Maya Turner of Smith, Roberts, Baldischwiler.
Mr. Max Baldischwiler and Mr. Tom Carello were present to provide trustees with an update regarding the Master Plan Project. Preliminary reports indicate that the water plant will not require many improvements within the next ten years. Mr. Baldischwiler stated that their next step will be to perform a pilot study at the filters. Regarding the sewer treatment plants, Mr. Carello indicated that they are being calibrated now and a future decision will have to be made regarding the viability of the southside treatment plant. He stated that the completed master plan will address that issue and provide a solution to the problem.
AGENDA ITEM NO. 3: Discussion, consideration and possible action regarding rebates for Grenada Country Estates, Tanglewood, Coronado Terrace and Cedar Creek Water Improvement District and authorization for collection of outstanding assessments.
A staff report was given by Finance Director Cindy Sementelli. She gave a brief history of the assessment district and stated that the Commission serving at the time the assessment district was established had directed staff to look into providing rebates to the original 137 assessment participants at the end of the 10 year assessment period. The funds for the rebate would come from additional residences and/or businesses tapping into the water line after the assessment district was established. At the current time, all assessments have been paid except for two in the total amount of $2,300.00. A motion was made by Trustee Winterringer, seconded by Trustee Stephens, to collect the outstanding amount of $2,300.00 from the delinquent participants; once whole and all assessments paid then this matter will be brought back to City Commission for consideration of rebates. Motion carried 7-0.
AYE: Winterringer, Stephens, Agee, Harrod, Mainord, Hall, Smith
NAY: None
AGENDA ITEM NO. 4: Consider Bids:
a. Sanitary Sewer Rehab Project (Various Locations) (Open)
Contract SMA-13-05
BIDDER AMOUNT
Urban Contractors, Inc. $772,660.00
Oklahoma City, OK
Tri-Star Utilities, Inc. $1,079,209.00
Independence, KS
Krapff-Reynolds $909,348.00
Oklahoma City, OK
Kalka Construction Co. $1,296,170.00
Chandler, OK
Jordan Contractors, Inc. $740,955.00
Tecumseh, OK
Interim Public Works Director Steve Nelms read the bids into the record and requested that the bid award be deferred to the next meeting to allow staff to review and check references.
A motion was made by Trustee Harrod, seconded by Trustee Hall, to defer the bid award to the March 4, 2013 Shawnee Municipal Authority meeting. Motion carried 7-0.
______________________________
PHYLLIS LOFTIS, CMC, CITY CLERK
SECRETARY
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