AGENDA
BOARD OF CITY COMMISSIONERS
November 5, 2012 AT 6:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
CALL TO ORDER
DECLARATION OF A QUORUM
INVOCATION
FLAG SALUTE
1. Consider approval of Agenda:
2. Consider approval of Consent Agenda:
a. Acknowledge staff will proceed in the instant meeting with the opening and consideration of bids as set forth in Agenda Item No. 9.
b. Minutes from the October 15, 2012 regular meeting.
c. Budget Amendment FY2012-2013 2012 CDBG Entitlement Grant Fund
Appropriate 2012 CD BG Entitlement Funds for FY 2012- FY 2013
d. Budget Amendment CDBG
To adjust budget for processing fees
e. Acknowledge application for Healthy Communities Recertification and Grant.
f. Acknowledge the following minutes:
• Shawnee Civic and Cultural Development Authority minutes from September 20, 2012
• Traffic Commission minutes from August 28, 2012
g. Mayor’s appointments:
Traffic Commission
Ms. Rebecca E. Dolan 1st Partial Term Expires 1-01-2014
Replaces Delbert Totty – Resigned
Mr. Larry Smith 1st Partial Term Expires 1-01-2014
Replaces Bill Johnson – Deceased
h. Acknowledge Oklahoma Municipal Retirement Fund Normal Retirement for Randy Brock.
i. Authorize staff to advertise for bids on the Federal Street Bridge Rehab Project (Contract No. COS-PW-12-02)
j. Acknowledge acceptance of the Expo Parking Lot Improvement Project (Contract No. COS-PW-11-04) and placing maintenance bond into effect.
k. Acknowledge acceptance of the Kulhbird Lane Hazard Mitigation Project (Contract No. COS-PW-11-09) and placing maintenance bond into effect.
l. Acknowledge agreement with Excel Auctions, LLC, to auction surplus City property.
m. Traffic Commission Recommendations from October 23, 2012
BOARD RECOMMENDATIONS TRAFFIC COMMISSION
OCTOBER 23, 2012
A. Consideration of request by Tyler Bridges to replace the regular School Zone signs with Flashing School Zone signs on Walnut Street just West of Pleasant Grove School and on Bryan Street on both the North and South sides of Pleasant Grove School.
STAFF RECOMMENDATION : Staff recommends approval of request. Michael Ludi states staff recommends approval of the light and would like to make the Traffic commission aware of the cost of the sign because it is a significant cost at $5200 each. Tyler Bridges states the original request is to replace the regular School Zone Sign with a Flashing School Zone Sign on Walnut Street just west of Pleasant Grove School. This is the only one needed. Several incidents have happened in this area. It is a blind hill that is right before the school. People just fly over the hill and do not see the cars stopped for school pickup times. Major concern for
safety is on Walnut. Ronald Taffe recommended amending the request to read “ Consideration of request by Tyler Bridges to replace the regular School Zone Sign with a Flashing School Zone Sign on Walnut Street just West of Pleasant Grove School” All agreed to amend the
consideration.
BOARD RECOMMENDATION : Board agrees with the Staff recommendation to replace the regular School Zone Sign with a Flashing School Zone Sign on Walnut Street just west of Pleasant Grove School.
3. Citizens Participation
(A three minute limit per person)
(A twelve minute limit per topic)
4. Mayor’s Proclamations:
“Veteran’s Day”
November 11, 2012
“Becky Emerson Carlberg Day”
November 14, 2012
5. A public hearing and consideration of rezoning property located at 204 N. Louisa from C-3; Automotive, Commercial and Recreation to C-4; Central Business with a conditional use permit. Case No. P13-12
(Deferred from the September 17, 2012 meeting)
6. Consideration and possible action on a revised ordinance regarding water and sewer rate structure.
7. Consider a resolution to declare a certain item surplus property and transferring of said item to the Shawnee Civic and Cultural Development Authority.
8. Consider a resolution to declare certain items surplus property and authorizing the sale of said items at auction.
9. Consider Bids:
a. Airport Pedestrian Trail Contract COS-PW-12-01 (Open)
10. New Business
(Any matter not known about or which
could not have been reasonably foreseen
prior to the posting of the agenda)
11. Administrative Reports
12. Commissioners Comments
13. Consider an Executive Session to discuss City Attorney’s employment contract pursuant to 25 O.S. §307(B)(1).
14. Consider an Executive Session to discuss City Manager’s employment contract pursuant to 25 O.S. §307(B)(1).
15. Consideration and possible action on matters discuss in Executive Session regarding of Wilbanks v. City of Shawnee, Pottawatomie County CJ-2012-000478 pursuant to 25 O.S. §307(B)(4) on the recommendation of counsel that public discussion would impair the ability of the City Attorney to adequately defend the City.
16. Conside matters discussed in Executive Session regarding City Attorney’s employment contract pursuant to 25 O.S. §307(B)(1).
17. Consider matters discussed in Executive Session regarding City Manager’s employment contract pursuant to 25 O.S. §307(B)(1).
18. Consideration and possible action on matters discuss in Executive Session regarding of Wilbanks v. City of Shawnee, Pottawatomie County CJ-2012-000478 pursuant to 25 O.S. §307(B)(4) on the recommendation of counsel that public discussion would impair the ability of the City Attorney to adequately defend the City.
The City of Shawnee encourages participation from its citizens in public meetings. If participation is not possible due to a disability,
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