AGENDA
BOARD OF CITY COMMISSIONERS
September 4, 2012 AT 6:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
CALL TO ORDER
DECLARATION OF A QUORUM
INVOCATION
REV. AMY PERKINS
UNITED PRESBYTERIAN CHURCH
FLAG SALUTE
1. Consider approval of minutes of the Special Called meeting of August 16, 2012 and the regular August 20, 2012 meeting.
RECESS CITY COMMISSION MEETING TO CONVENE SHAWNEE MUNICIPAL
AUTHORITY AND SHAWNEE AIRPORT AUTHORITY RECONVENE CITY COMMISSION MEETING
2. Consider Resolution of Appreciation to Linda Peterson, Mayor City of Shawnee.
3. Consider Resolution of Appreciation to Frank Sims, Commissioner Ward Two of the City of Shawnee.
4. Consider Resolution of Appreciation to Billy Collier, Vice-Mayor and Commissioner of Ward Four of the City of Shawnee.
5. Presentation of Resolutions of Appreciation and plaques to Mayor Linda Peterson, Vice-Mayor Billy Collier, and Commissioner Frank Sims.
6. Swearing in of Mayor Wes Mainord, Ward II Commissioner Linda Agee, Ward III Commissioner James Harrod and Ward IV Commissioner Keith Hall by Municipal Judge Robert H. Jones and presentation of Certificates of Election.
RECESS FOR RECEPTION FOR OUTGOING AND INCOMING MAYOR AND COMMISSIONERS
RECONVENE
7. Commission Appointment of a Vice Mayor (per Article III, Section 6 of City Charter)
8. Consider approval of Agenda:
9. Consider approval of Consent Agenda:
a. Acknowledge staff will proceed in the instant meeting with the opening and consideration of bids as set forth in Agenda Item Number 2 on the Shawnee Municipal Authority Agenda.
b. Acknowledge the following minutes:
• Traffic Commission minutes from June 26, 2012 and July 24, 2012
c. Traffic Commission Recommendations
July 24, 2012
A. Consideration of request by Katherine K. Walters to place Deer Crossing signs on Bryan Road just north of Grove School.
Discussion: Katherine (3520 N. Bryan) saw last year five (5) deer killed by her home. She called police to get statistics. Since the road is getting busier she requests a Deer Crossing Sign to be placed on Bryan. Taffe recommended to approve due to witnessing deer as well.
STAFF RECOMMENDATION : Staff recommends approval of request
BOARD RECOMMENDATION : Board agrees with the Staff recommendation to add a Deer Crossing Sign on Bryan Street
B. Consideration of request by Tina Hanna to designate the east side of the 100 block of north Louisa and just south of 9th as a no parking zone.
Discussion: Tina Hanna discussed locations of no parking zones now. She states people with disabilities can not access the building some days. The cars that park there block the parking sites at her business. The homeless shelter keeps it busy. Michael Ludi Discussed there is a house on the corner and that it would cause people who live there to not have parking at their house. Ardrey wants resident contacted before making a final decision. Taffe agreed
Motion was made by Cody, seconded by Ardrey to contact resident and put on another agenda.
STAFF RECOMMENDATION : Staff recommends denying request because there is a house
on the corner and that it would cause people who live there to not have parking at their house.
BOARD RECOMMENDATION : Board recommends contacting resident and put on another Agenda
C. Consideration of request by Dr. Robert J Barnard to take down the stop signs at 7th street at Broadway on the East and West Sides .
Discussion: Dr. Barnard states going South on Broadway there is no stop sign at 7th street. The Milling Company will be closing the street but Dr Barnard believes without a stop sign no one will pay attention. Taffe asked about the closing. Ludi states it is closed but doesn’t know where the gate will be. Keith Mangus states it will be about three (3) weeks before gates go in. Ludi states (staff) recommendations would be to add the stop sign at Broadway and keep the signs in place on 7th street since we don’t know exactly how the Mill will use the intersection till they are done.
STAFF RECOMMENDATION : Staff recommends denying request, recommendations would
STAFF RECOMMENDATION : Staff recommends denying request, recommendations would be to keep the signs in place on 7th street since we don’t know exactly how the Mill will use the intersection till they are done.
BOARD RECOMMENDATION : Board agrees with Staff recommendation to deny request
D. Consideration of request by Dr. Robert J Barnard to place a stop sign for southbound traffic on Broadway at 7th Street.
Discussion: Same as above
STAFF RECOMMENDATION : Staff recommends approval of request
BOARD RECOMMENDATION : Board agrees with Staff recommendation to place a stop sign for southbound traffic on Broadway at 7th Street.
Traffic Commission Board Recommendations
August 28, 2012
A. Consideration of request by Joseph W. Ford to establish two (2) crosswalks across Bell Street directly on the North and South sides of the newly repaired rail tracks.
STAFF RECOMMENDATION : Staff recommends approval of request
Michael Ludi states crosswalks were previously at this location. Staff recommends repainting crosswalks in this location. The City currently has signs in that area for pedestrian crossing which is about 1200 feet therefore the signage is already up for this area. The City would just need to call attention to this specific area.
BOARD RECOMMENDATION : Board agrees with the Staff recommendation to approve two (2) crosswalks across Bell Street directly on the North and South sides of the newly repaired rail tracks
B. Consideration of request by Joseph W. Ford to place additional stop signs on Bell Street at the requested crosswalk locations.
STAFF RECOMMENDATION : Staff recommends denying request Michael Ludi reports our staff recommendation is to deny this request for stop signs. Instead of stopping traffic all the time, the staff recommends to place 36” x 36” Yield here for Pedestrians sign. This would draw attention to the crosswalk. After studying the area there are only certain times of the day the crosswalks would be used and we feel it is unnecessary to stop traffic all
the time at this location but we did think it was necessary to call attention to the crosswalk at this location. These signs are not at any other location in town but are an approved traffic control devise sign.
BOARD RECOMMENDATION : Board agrees with the Staff recommendation to deny the stop sign request and place a yield sign at that location instead.
C. Consideration of request by Tina Hanna to designate the east side of the 100 block of north Louisa and just south of 9th as a no parking zone.
STAFF RECOMMENDATION : Staff recommends approval of request
Michael Ludi states this item was a carryover from the last meeting. There is a resident living on this street that would not have parking at their house if this was made no parking zone. Ludi
states he spoke with the resident Margaret Buckles and she stated she has the same issues with the parking in that area and would like this to be a no parking zone. Ms. Buckles wrote a letter stating the request for the no parking zone and gave it to Tina Hanna. Staff would recommend at this time to approve the designation of the east side of the 100 block of North
Louisa and just south of 9th street as a no parking zone.
BOARD RECOMMENDATION : Board agrees with the Staff to designate the east side of the 100 block of North Louisa and just south of 9th street as a no parking zone.
10. Citizens Participation
(A three minute limit per person)
(A twelve minute limit per topic)
11. Mayor’s Presentation of Oklahoma Certified Emergency Manager credentials to Raymond J. “Butch” Lutomski.
12. Consider setting the official “Trick or Treat” night for Halloween.
13. New Business
(Any matter not known about or which
could not have been reasonably foreseen
prior to the posting of the agenda)
14. Administrative Reports
15. Commissioners Comments
16. Consider an Executive Session to discuss potential claims, litigation or other options regarding encroachment into City’s utility service area by other entities as authorized by 25 O.S.
§307(B)(4).
17. Consider an Executive Session for discussion and possible action on any litigation pending against the City of Shawnee by the Shawnee Area Chamber of Commerce as authorized by 25 O. S. §307 (B)(4) on the recommendation of counsel that public discussion would impair the ability of the City Attorney to adequately defend the City.
18. Consideration and possible action on matters discussed in Executive Session regarding potential claims, litigation or other options regarding encroachment into City’s utility service
area by other entities as authorized by 25 O.S. §307(B)(4).
19. Consideration and possible action on matters discussed in Executive Session regarding any litigation pending against the City of Shawnee by the Shawnee Area Chamber of Commerce as
authorized by 25 O. S. §307 (B)(4) on the recommendation of counsel that public discussion would impair the ability of the City Attorney to adequately defend the City.
20. Adjournment
Respectfully submitted
Respectfully submitted
Phyllis Loftis, CMC, City Clerk
The City of Shawnee encourages participation from its citizens in public meetings. If participation is not possible due to a disability, notify the City Clerk, in writing, at
least forty-eight hours prior to the scheduled meeting and necessary accommodatons will be made. (ADA 28 CFR/36)
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