NOTICE OF A CALLED SPECIAL SESSION OF THE BOARD OF CITY COMMISSIONERS OF THE CITY OF SHAWNEE, OKLAHOMA
TO THE BOARD OF COMMISSIONERS OF THE CITY OF SHAWNEE, OKLAHOMA:
You and each of you are hereby notified that by virtue of a call issued by me on this 8TH day of August, 2012, a Special Called Session will be held of the Board of Commissioners of the City of Shawnee, Oklahoma in the Shawnee Commission Chambers, 16 W. 9th, Shawnee, Oklahoma at 6:30 p.m. on August 13, 2012, and you are hereby notified to be present at said meeting.
The purpose of said meeting will be for discussion, consideration and possible action to determine whether to renew contract with Shawnee Area Chamber of Commerce for operation of a Convention and Visitor’s Bureau, and, if so, discussion, consideration and possible action on amendments to the Contract, discussion, consideration and possible action to create a new entity for operation of a Convention and Visitor’s Bureau and administration of the Proceeds of the Hotel Occupancy Surcharge. Items to be considered will be whether the entity should be an Oklahoma Statutory Trust or a tax-exempt corporation pursuant to Oklahoma law and Section 501(c)(6) of the Internal Revenue Code. Items to be considered include the approval of either a Trust Indenture or Articles of Incorporation, powers and duties of the entity, name of entity, selection of initial Board of Trustees/Directors and any other administrative items needed for creation of the entity. (This item will be considered only if the Commission determines it will not continue the Contract with the Chamber of Commerce), and discussion, consideration and possible action to set a special meeting to meet with Board of Trustees or Board of Trustees for newly created entity for purposes of contracting for the operation of a Convention and Visitor’s Bureau and arranging for transition of operations. (This item will be considered only if the Commission determines it will not continue the Contract with the Chamber of Commerce and also creates a new entity.)
Witness my hand this 8th day of August, 2012.
(SEAL)
ATTEST:
___________________________ __________________________________
PHYLLIS LOFTIS, CMC, JUSTIN ERICKSON
CITY CLERK ACTING CITY MANAGER
CALL FOR SPECIAL SESSION OF THE SHAWNEE BOARD OF CITY COMMISSIONERS OF THE CITY OF SHAWNEE, OKLAHOMA TO BE HELD ON THE 13TH DAY OF AUGUST 2012 AT 6:30 O’CLOCK P.M. AT THE SHAWNEE COMMISSION CHAMBERS, 16 W. NINTH, SHAWNEE, OKLAHOMA. THE PURPOSE OF SAID MEETING WILL BE FOR DISCUSSION, CONSIDERATION AND POSSIBLE ACTION TO DETERMINE WHETHER TO RENEW CONTRACT WITH SHAWNEE AREA CHAMBER OF COMMERCE FOR OPERATION OF A CONVENTION AND VISITOR’S BUREAU, AND, IF SO, DISCUSSION, CONSIDERATION AND POSSIBLE ACTION ON AMENDMENTS TO THE CONTRACT, DISCUSSION, CONSIDERATION AND POSSIBLE ACTION TO CREATE A NEW ENTITY FOR OPERATION OF A CONVENTION AND VISITOR’S BUREAU AND ADMINISTRATION OF THE PROCEEDS OF THE HOTEL OCCUPANCY SURCHARGE. ITEMS TO BE CONSIDERED WILL BE WHETHER THE ENTITY SHOULD BE AN OKLAHOMA STATUTORY TRUST OR A TAX-EXEMPT CORPORATION PURSUANT TO OKLAHOMA LAW AND SECTION 501(C)(6) OF THE INTERNAL REVENUE CODE. ITEMS TO BE CONSIDERED INCLUDE THE APPROVAL OF EITHER A TRUST INDENTURE OR ARTICLES OF INCORPORATION, POWERS AND DUTIES OF THE ENTITY, NAME OF ENTITY, SELECTION OF INITIAL BOARD OF TRUSTEES/DIRECTORS AND ANY OTHER ADMINISTRATIVE ITEMS NEEDED FOR CREATION OF THE ENTITY. (THIS ITEM WILL BE CONSIDERED ONLY IF THE COMMISSION DETERMINES IT WILL NOT CONTINUE THE CONTRACT WITH THE CHAMBER OF COMMERCE), AND DISCUSSION, CONSIDERATION AND POSSIBLE ACTION TO SET A SPECIAL MEETING TO MEET WITH BOARD OF TRUSTEES OR BOARD OF TRUSTEES FOR NEWLY CREATED ENTITY FOR PURPOSES OF CONTRACTING FOR THE OPERATION OF A CONVENTION AND VISITOR’S BUREAU AND ARRANGING FOR TRANSITION OF OPERATIONS. (THIS ITEM WILL BE CONSIDERED ONLY IF THE COMMISSION DETERMINES IT WILL NOT CONTINUE THE CONTRACT WITH THE CHAMBER OF COMMERCE AND ALSO CREATES A NEW ENTITY.)
By virtue of the authority vested in me by Section 4, Article IV of the Charter of the City of Shawnee, Oklahoma, a Special Session of the Board of City Commissioners of the City of Shawnee, Oklahoma is hereby called to meet at the City Commission Chambers, 16 W. 9th, Shawnee, Oklahoma at 6:30 p.m. on August 13, 2012 for discussion, consideration and possible action to determine whether to renew contract with Shawnee Area Chamber of Commerce for operation of a Convention and Visitor’s Bureau, and, if so, discussion, consideration and possible action on amendments to the Contract, discussion, consideration and possible action to create a new entity for operation of a Convention and Visitor’s Bureau and administration of the Proceeds of the Hotel Occupancy Surcharge. Items to be considered will be whether the entity should be an Oklahoma Statutory Trust or a tax-exempt corporation pursuant to Oklahoma law and Section 501(c)(6) of the Internal Revenue Code. Items to be considered include the approval of either a Trust Indenture or Articles of Incorporation, powers and duties of the entity, name of entity, selection of initial Board of Trustees/Directors and any other administrative items needed for creation of the entity. (This item will be considered only if the Commission determines it will not continue the Contract with the Chamber of Commerce), and discussion, consideration and possible action to set a special meeting to meet with Board of Trustees or Board of Trustees for newly created entity for purposes of contracting for the operation of a Convention and Visitor’s Bureau and arranging for transition of operations. (This item will be considered only if the Commission determines it will not continue the Contract with the Chamber of Commerce and also creates a new entity.)
Witness my hand this 8th day of August, 2012
____________________________________
JUSTIN ERICKSON
ACTING CITY MANAGER
(SEAL)
ATTEST:
__________________________________
PHYLLIS LOFTIS, CMC, CITY CLERK
A G E N D A
SPECIAL CALLED MEETING
BOARD OF CITY COMMISSIONERS
AUGUST 13, 2012 AT 6:30 O’CLOCK P.M.
CITY COMMISSION CHAMBERS
16 W. 9TH
SHAWNEE, OKLAHOMA
CALL TO ORDER
DECLARATION OF A QUORUM
1. Discussion, consideration and possible action to determine whether to renew contract with Shawnee Area Chamber of Commerce for operation of a Convention and Visitor’s Bureau, and, if so, discussion, consideration and possible action on amendments to the Contract.
2. Discussion, consideration and possible action to create a new entity for operation of a Convention and Visitor’s Bureau and administration of the Proceeds of the Hotel Occupancy Surcharge. Items to be considered will be whether the entity should be an Oklahoma Statutory Trust or a tax-exempt corporation pursuant to Oklahoma law and Section 501(c)(6) of the Internal Revenue Code. Items to be considered include the approval of either a Trust Indenture or Articles of Incorporation, powers and duties of the entity, name of entity, selection of initial Board of Trustees/Directors and any other administrative items needed for creation of the entity. (This item will be considered only if the Commission determines it will not continue the Contract with the Chamber of Commerce)
3. Discussion, consideration and possible action to set a special meeting to meet with Board of Trustees or Board of Trustees for newly created entity for purposes of contracting for the operation of a Convention and Visitor’s Bureau and arranging for transition of operations. (This item will be considered only if the Commission determines it will not continue the Contract with the Chamber of Commerce and also creates a new entity.)
4. Adjournment
Respectfully submitted,
Phyllis Loftis
CMC, City Clerk
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