BOARD OF CITY COMMISSIONERS
CITY OF SHAWNEE
SPECIAL CALLED SESSION
SEPTEMBER 26, 2011
The Board of City Commissioners met in Special Called Session at the Heart of Oklahoma Expo Center, Highway 177 and Independence Street, Shawnee, Oklahoma, Monday, September 26, 2011 at 6:30 p.m., pursuant to notice duly posted as prescribed by law. Mayor Peterson presided and called the meeting to order. Upon roll call, the following members were in attendance.
Linda Peterson
Chairman
Pam Stephens Frank Sims
Commissioner Ward 1 Vice Mayor
James Harrod Billy Collier
Commissioner Ward 3 Commissioner Ward 4
John Winterringer Absent
Commissioner Ward 5 Commissioner Ward 6
Others in attendance were City Manager Brian McDougal, City Clerk Phyllis Loftis, Finance Director/Treasurer Cynthia Sementelli, City Attorney Mary Ann Karns, Justin Erickson, Mike Jackson, John Krywicki, Russell Frantz, Tammy Johnson, Don Lynch and James Bryce. The media was represented by Mike McCormick and Kory Oswald, Shawnee News Star and Johnna Ray, Countywide News.
The Call for said meeting was entered upon the records by the City Clerk, said Call being as follows:
NOTICE OF A CALLED SPECIAL SESSION OF THE BOARD OF CITY COMMISSIONERS OF THE CITY OF SHAWNEE, OKLAHOMA
TO THE CITY COMMISSION OF THE CITY OF SHAWNEE, OKLAHOMA:
You and each of you are hereby notified that by virtue of a call issued by me on this 23rd day of September, 2011, a Special Called Session will be held of the Board of Commissioners of the City of Shawnee, Oklahoma at the Heart of Oklahoma Expo Center, Highway 177 and Independence Street, Shawnee, Oklahoma at 6:30 p.m. on September 26, 2011, and you are hereby notified to be present at said meeting.
The purpose of said meeting will be a work session to discuss capital improvement projects and funding options.
(SEAL)
ATTEST:
s/s Phyllis Loftis s/s Brian McDougal
PHYLLIS LOFTIS BRIAN MCDOUGAL
CITY CLERK CITY MANAGER
STATE OF OKLAHOMA, COUNTY OF POTTAWATOMIE, SS.
I received this notice on the 23rd day of September, 2011 at 2:50 o’clock p.m., and executed the same by delivering a true and correct copy thereof to each of the Commissioners of the City of Shawnee, Oklahoma as follows:
I delivered a true and correct copy to Mayor Linda Peterson
via e-mail at 10:51 o’clock a.m. on September 25, 2011
I delivered a true and correct copy to Commissioner Frank Sims
via e-mail at 4:54 o’clock p.m. on September 24, 2011
I delivered a true and correct copy to Commissioner John Winterringer
via e-mail at 12:34 o’clock p.m. on September 24, 2011
I delivered a true and correct copy to Commissioner Steve Smith
via e-mail at 2:50 o’clock p.m. on September 23, 2011 but no response was received
I delivered a true and correct copy to Commissioner James Harrod
via e-mail at 6:08 o’clock p.m. on September 23, 2011
I delivered a true and correct copy to Commissioner Pam Stephens
via e-mail at 2:50 o’clock p.m. on September 23, 2011 but no response was received
I delivered a true and correct copy to Commissioner Billy Collier
via e-mail at 4:24 o’clock p.m. on September 25, 2011
s/s Phyllis Loftis
City Clerk
CALL FOR SPECIAL SESSION OF THE SHAWNEE BOARD OF CITY COMMISSIONERS OF THE CITY OF SHAWNEE, OKLAHOMA TO BE HELD ON THE 26TH DAY OF SEPTEMBER, 2011 AT 6:30 O’CLOCK P.M. AT THE HEART OF OKLAHOMA EXPO CENTER, HIGHWAY 177 AND INDEPENDENCE, SHAWNEE, OKLAHOMA. THE PURPOSE OF SAID MEETING WILL BE A WORK SESSION DISCUSSION OF CAPITAL IMPROVEMENT PROJECTS AND FUNDING OPTIONS.
By virtue of the authority vested in me by Section 4, Article IV of the Charter of the City of Shawnee, Oklahoma, a Special Session of the Board of City Commissioners of the City of Shawnee, Oklahoma is hereby called to meet at the Heart of Oklahoma Expo Center, Highway 177 and Independence Street, Shawnee, Oklahoma at 6:30 p.m. on September 26, 2011 for a work session discussion of capital improvement projects and funding options.
Witness my hand this 23rd day of September, 2011.
s/s Brian McDougal BRIAN MCDOUGAL
CITY MANAGER
(SEAL)
ATTEST:
s/s Phyllis Loftis
PHYLLIS LOFTIS, CITY CLERK
CALL TO ORDER:
DECLARATION OF A QUORUM
Roll was called with six Commissioners present and a quorum was declared.
AGENDA ITEM NO. 1: Work session discussion of capital improvement projects and funding options.
Mayor Peterson welcomed those in attendance and explained that the purpose of the meeting was to discuss the projects in general, and to have funding options outlined by the public financial consultants present at the meeting.
Mr. John Waldo and Chris Gander of Bosc, Inc., a subsidiary of BOK Financial Corporation and Allan Brooks of the Public Finance Law Group, PLLC spoke regarding funding options, the parameters of each and the timeline that must be met in order to be prepared for the February 7, 2012 election.
Regarding deadlines, Mr. Brooks noted that in order to give the Attorney General’s office time to review ballot language, as it relates to the General Obligation bonds, a November 1, 2011 decision regarding projects/funding sources would be preferable.
STEVE SMITH ARRIVED AT 6:50 P.M.
Mr. Waldo requested City staff provide them with an Excel spreadsheet which prioritizes the projects, the time lines of those projects and the proposed funding stream(s). Once received, the financial consultants can use the information to prepare more in-depth funding options.
The Commission also discussed extending the current bond, which is scheduled to roll-off in November, 2011, to fund the resurfacing of the Expo parking lot and upgrading the electrical amperage for the RV lot. These projects, combined with other smaller city projects, would cost approximately $3 million dollars. The financial consultants assured the Commission that this could be done in a relatively short time frame.
AGENDA ITEM NO. 2: ADJOURNMENT
There being no further business to come before the meeting, a motion was made by Commissioner Stephens, seconded by Commissioner Harrod, that the meeting be adjourned. Motion carried 7-0. (7:42 p.m..)
_________________________
PHYLLIS LOFTIS,
CITY CLERK
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