The Board of City Commissioners of the City of Shawnee, County of Pottawatomie, State of Oklahoma, met in Regular Session in the Commission Chambers at City Hall, 9th and Broadway, Shawnee, Oklahoma, Monday, April 20, 1998 at 7:30 p.m., pursuant to notice duly posted as prescribed by law. Mayor Harden presided and called the meeting to order. Upon roll call, the following members were in attendance.
Chris Harden
Mayor-Commissioner Ward 4
Ronald A. Gillham, Sr. Carl E. Young
Commissioner Ward 2 Commissioner Ward 3
Arnold E. Davis Bob Downing
Commissioner Ward 5 Commissioner Ward 6-Vice Mayor
ABSENT:
George D. Snider
Commissioner Ward 1
INVOCATION Reverend Doby Williams South Rock Creek Assembly of God
FLAG SALUTE Mayor Harden
AGENDA ITEM NO. 1: Consider Approval of Consent Agenda.
a. Minutes of April 6, 1998 meeting
b. Budget Amendments for FY 1997-98 in General Liability Reserve, Uninsured Loss, Street Improvement, Shawnee Municipal Authority and Shawnee Airport Authority Funds
c. Acknowledge the following reports and minutes:
* Budget Status Report as of March 31, 1998
* Police Report for the month of March 1998
* Treasurer Report for the City of Shawnee Sales Tax Receipts for the month of April 1998
* Treasurer Report for the City of Shawnee General Fund Statement of Revenues and Expenditures for the month of March 1998
* Treasurer Report for the City of Shawnee Municipal Authority Statement of Revenues and Expenditures for the month of March 1998
* Treasurer Report for the Shawnee Municipal Authority Analysis of Collections for Water and Sewer for the month of March 1998
* Utility Division Report for the month of March 1998
* Municipal Court Report for the month of March 1998
* Shawnee Community Center Report for the month of March 1998 and Quarterly Report for January, February, and March 1998
* Planning Commission minutes of April 1, 1998 meeting
* Shawnee Public Library Board minutes of February 10 and March 10, 1998 meeting
* Shawnee Urban Renewal Authority minutes of March 17, 1998 meeting
* Sister Cities Council minutes of March 10, 1998 meeting
d. Lakesite Leases
Renewals
Lot 16, Belcher Tract Lot 11, Magnino A Tract
Jerry Wayne Kinnamon Patrick & Jeff Knapp
25 Post Office Neck 10161 Southridge Terrace
Shawnee, OK Oklahoma City, OK
Lot 1, North School Tract
Tom & Sue Estell
9500 Stratka Road
Moore, OK
Transfers
Lot 9, Belcher Tract
Fr: William F. Hall Jr. To: Patricia Cunningham &
7708 S Country Club Dr. Edward Hall
Oklahoma City, OK 7708 S Country Club Dr.
Oklahoma City, OK
Lot 10, Coffman Tract
Fr: Marion Brooks To: Berney Bryant Jr. &
4724 Lisa Lane Joan Davis
Del City, OK 1101 SW 58th
Oklahoma City, OK
e. Approve Change Order Supplemental Agreement No. 1 for Vantage Paving on Non-precision Runway Marking for Runway 35 (includes Runway 17) at the Shawnee Municipal Airport in the amount of $39,057.
f. Acknowledge letter of appreciation to Firefighter Michael VanAntwerp for coming to the aid of a citizen who was locked out of her car.
g. Acknowledge the official certificate votes for the Municipal Primary Election of March 3 and the General Election, April 7, 1998, as submitted by the Pottawatomie County Election Board.
Corrected minutes were placed at the Commission’s places with the following corrections:
Agenda Item No. 7, changed “County” to “Country” on line 3 of Paragraph 1;
Agenda Item No. 8, changed “conditional use permit” to “rezone” on line 2 of Paragraph 1; and
Agenda Item No. 10, corrected the second to the motion from “Commissioner Harden” to “Commissioner Young” and corrected the vote from:
AYE: Downing, Harden, Snider, Young
NAY: Gillham, Davis
To:
AYE: Downing, Young, Davis, Gillham
NAY: Snider, Harden
Motion by Commissioner Davis, seconded by Vice Mayor Downing, that Consent Agenda Item No. 1 (a-g), inclusive, be approved with noted corrections. Motion carried.
AYE: Davis, Downing, Gillham, Young, Harden
NAY: None
AGENDA ITEM NO. 2: Mayor’s Proclamation.
Mayor Harden issued the following proclamations:
“Shawnee Bowl for Kids’ Sake Day”
April 25, 1998
(accepted by Meredith Jones, Executive Director of Big Brothers and Big Sisters)
AGENDA ITEM NO. 3: Public hearing and consider an ordinance to rezone property located in the 300 Block West 34th Street from C-2, Suburban Office Commercial District to C-3, Automotive and Commercial Recreation District for use as a medical lab and office. (Applicant: Allied Management Corporation).
Mayor Harden declared a public hearing in session to consider an ordinance to rezone property located in the 300 Block West 34th Street for use as a medical lab and office.
It was noted that the Planning Commission and staff recommended approval of the application and there were no formal written protests filed.
Mayor Harden asked if any persons wished to appear in favor of or in protest of said rezoning. No persons appeared and the public hearing was closed.
After due and careful consideration, Ordinance No. 1868NS was introduced and the title read aloud.
Ordinance No. 1868NS entitled “An ordinance concerning the zoning classification of the following described property located within the corporate limits of the City of Shawnee, Oklahoma, to-wit: Lots Four (4), Five (5), Six (6), and Seven
(7), Replat of Block Fourteen (14), Wyant’s Second Addition to the City of Shawnee, Pottawatomie County, Oklahoma, according to the recorded plat thereof; rezoning said property from zoning classification C-2, Suburban Office Commercial District to C-3, Automotive and Commercial Recreation District; amending the official zoning map of the City of Shawnee accordingly; and declaring an emergency.”
A motion was made by Vice Mayor Downing, seconded by Commissioner Gillham, that the Title and Section 1 be approved. Motion carried.
AYE: Downing, Gillham, Young, Harden, Davis
NAY: None
A motion was made by Commissioner Gillham, seconded by Vice Mayor Downing, that Section 2, the emergency clause, be approved. Motion carried.
AYE: Gillham, Downing, Young, Harden, Davis
NAY: None
Thereupon Mayor Harden declared Ordinance No. 1868NS duly passed and adopted.
AGENDA ITEM NO. 4: Public hearing and consider an ordinance to vacate a certain alley in the East half of the East/West alley of
Block 6, Rose Garden Addition located on MacArthur between Park and Market. (Applicant: Bill Palmeter).
Mayor Harden declared a public hearing in session to consider an ordinance to vacate a certain alley in the East Half of the East/West alley of Block 6, Rose Garden Addition located on MacArthur between Park and Market.
According to the staff report, the four property owners adjacent to the existing alley are requesting to vacate the alley. The west half of the alley was vacated in 1938.
It was noted that the Planning Commission and staff recommended approval of the application and there were no formal written protests filed.
Mayor Harden asked if any persons wished to appear in favor of or in protest of said vacate request. No persons appeared and the public hearing was closed.
After due and careful consideration, Ordinance No. 1869NS was introduced and the title read aloud.
Ordinance No. 1869NS entitled “An ordinance vacating the East Half of the East West alley located in Block Six (6), Rose Garden Addition to the City of Shawnee, Pottawatomie County, Oklahoma; specifically describing said property; reserving the right to reopen said alley; reserving utilities; and declaring an emergency.”
A motion was made by Commissioner Davis, seconded by Commissioner Young, that the Title and Sections 1-4 be approved. Motion carried.
AYE: Davis, Young, Harden, Downing, Gillham
NAY: None
A motion was made by Vice Mayor Downing, seconded by Commissioner Young, that Section 5, the emergency clause, be approved. Motion carried.
AYE: Downing, Young, Harden, Davis, Gillham
NAY: None
Thereupon Mayor Harden declared Ordinance No. 1869NS duly passed and adopted.
AGENDA ITEM NO. 5: Consider Bids.
a. Mowing and Cleaning Weeds and Trash for 1998-99 (award)
A motion was made by Vice Mayor Downing, seconded by Commissioner Gillham, to accept Community Development Director Bill Colclasure’s recommendation to award the mowing and cleaning weeds and trash bid for fiscal year 1998/99 to JPS Enterprises, Shawnee, Oklahoma, as
the lowest and best bid. Motion carried.
AYE: Downing, Gillham, Young, Harden, Davis
NAY: None
b. ¾ Ton Pickup with Cab and Chassis for Line Maintenance (award)
A motion was made by Commissioner Gillham, seconded by Vice Mayor Downing, to accept Public Works Director James Cole’s recommendation to award the ¾ ton pickup with cab and chassis for line maintenance bid to Harvey’s GMC, Shawnee, Oklahoma, in the amount of $17,730.00 as the lowest and best bid meeting specifications. Motion carried.
AYE: Gillham, Downing, Young, Harden, Davis
NAY: None
c. One Ton Diesel Powered Truck with Dump Bed for Street Maintenance
A motion was made by Commissioner Gillham, seconded by Commissioner Davis, to accept Public Works Director James Cole’s recommendation to reject the only bid received for the one ton diesel powered truck with dump bed and readvertise for a 1999 model to be opened at the May 4, 1998 meeting. Motion carried.
AYE: Gillham, Davis, Downing, Young, Harden
NAY: None
AGENDA ITEM NO. 6: Citizens Participation (A five minute limit per person) (A fifteen minute limit per topic).
There was no Citizens Participation.
AGENDA ITEM NO. 7: Consider Executive Session for confidential communications with Counsel regarding negotiations with and possible agreement between City of Shawnee and the International Union of Police Association (IUPA), Local #3, for FY 1998-99, 25 O.S. Section 307(B)(2) & (4).
Motion by Vice Mayor Downing, seconded by Commissioner Young, that the Commission go into Executive Session for confidential communications with Counsel regarding negotiations with and possible agreement between City of Shawnee and the International Union of Police Association (IUPA), Local #3, for FY 1998-99, 25 O.S. Section 307(B)(2)&(4). Motion carried.
AYE: Downing, Young, Harden, Davis, Gillham
NAY: None
CITY COMMISSION NOW IN EXECUTIVE SESSION AT 7:44 P.M. WITH ALL COMMISSIONERS PRESENT EXCEPT COMMISSIONER SNIDER.
CITY COMMISSION NOW RECONVENED IN REGULAR SESSION AT 8:44 P.M. WITH ALL COMMISSIONERS PRESENT EXCEPT COMMISSIONER SNIDER.
AGENDA ITEM NO. 8: Consider vote on contract between City of Shawnee and IUPA, Local #3, for FY 1998-99.
A motion was made by Commissioner Gillham, seconded by Vice Mayor Downing, that the City adopt the proposed agreement between the City of Shawnee and IUPA, Local No. 3 for FY 1998-1999 in the form presented by the City Manager subject to and contingent upon Local No. 3 agreeing to a collective bargaining agreement for FY 1999-2000 upon the same terms and conditions except for an increase in wages under Article 24 of 3.5% for FY 1999-2000 and subject also to an appropriation for the amounts under that agreement. Motion carried.
AYE: Gillham, Downing, Young, Harden
NAY: Davis
AGENDA ITEM NO. 9: Administrative Reports.
There were no Administrative Reports given.
AGENDA ITEM NO. 10: New Business.
There was no New Business to be considered.
AGENDA ITEM NO. 11: Adjournment.
There being no further business to come before the meeting, a motion
was made by Vice Mayor Downing, seconded by Commissioner Young, that the meeting be adjourned. Motion carried. (8:45 p.m.)
AYE: Downing, Young, Harden, Davis, Gillham
NAY: None
______________________________
MAYOR
(SEAL)
ATTEST:
_____________________________
CITY CLERK
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