AGENDA
BOARD OF CITY COMMISSIONERS
February 6, 2012 AT 6:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
CALL TO ORDER
DECLARATION OF A QUORUM
INVOCATION REV. DAVID HENRY
CALVARY BAPTIST CHURCH
FLAG SALUTE
1. Consider approval of Agenda:
2. Consider approval of Consent Agenda:
a. Acknowledge staff will proceed in the instant meeting with the opening and consideration of
bids as set forth in Agenda Item Number 10.
b. Minutes from the January 17, 2012 regular meeting.
c. Acknowledge the following minutes:
• Traffic Commission minutes from October 25, 2011
• Planning Commission minutes from January 4, 2012
• Shawnee Civic and Cultural Development Authority minutes from December 15, 2011
d. Traffic Commision Board Recommendations from January 24, 2012
A. Consideration of request by Carl Packwood to have security lamp installed by
Canadian Valley at the intersection of Bryan and Bradley at the Northeast corner
STAFF RECOMMENDATION : Staff recommends approval of request
BOARD RECOMMENDATION : Board recommends agreeing with Staff approval to
install light
B. Consideration of request by Woodsong Homeowners Association to have 20mph
speed limit signs installed at 3 different locations in Woodsong Addition
STAFF RECOMMENDATION : Staff recommends to deny request
BOARD RECOMMENDATION : Board agrees with Staff recommendation to deny
request for sign installation
e. Acknowledge Oklahoma Municipal Retirement Fund refund of contributions from the Defined
Contribution plan for Theresa Bartow.
f. Acknowledge Oklahoma Municipal Retirement Fund refund of contributions from the Defined
f. Acknowledge Oklahoma Municipal Retirement Fund refund of contributions from the Defined
Contribution plan for Susan Serena.
g. Acknowledge the Preliminary 2012-2013 Budget Schedule.
h. Authorize staff to request RFQ’s for library reroofing project.
3. Citizens Participation
(A three minute limit per person)
(A twelve minute limit per topic)
4. Presentation by Eide Bailly of audited financial statements of the City of Shawnee and Related Authorities for the FY 2010-2011.
5. Presentation of Annual Report and Budget for the Shawnee Convention and Visitor Bureau by Gordona Rowell, Director.
6. Reconvene public hearing and consideration of an ordinance annexing property located northwest of the intersection of MacArthur Street and Acme Road, just east of Highway 177.
Applicant: Kickapoo Tribe of Oklahoma (Continued from the December 19, 2011 meeting at the request of the applicant and the
January 17, 2012 meeting for additional documents)
7. Public hearing and consideration of a Conditional Use Permit In A-1 zoning for property located at 16209 C Patterson Road. Case P04-12 Applicant: Lance and Destiny Walker
8. Consideration of approval of the Graystone Addition preliminary and final plats located North of Highland Street on the East side of Cleveland Street. Case S02-12 &S03-12. Applicant:
Absentee Shawnee Housing Authority
9. Consideration of approval of the Austin & Austin preliminary plat located in the 3800 block of North Harrison Street on the West side. Case #S04-12 Applicant: Landes Engineering LLC
10. Consider Bids:
a. Harrison Street Planter Project COS-PW-11-06 (Open)
b. Community Center Fire Suppression System (Award)
11. New Business
(Any matter not known about or which
could not have been reasonably foreseen
prior to the posting of the agenda)
12. Administrative Reports
13. Commissioners Comments
14. Consider an Executive Session to discuss status of Collective Bargaining Agreement with the IUPA, Local No. 3, for FY2011-2012 and FY2012-2013 as authorized by 25 O.S. §307(B)(2).
15. Consider an Executive Session to discuss City Manager’s evaluation pursuant to 25 O.S. §307(B)(1).
16. Consider matters discussed in Executive Session regarding status of Collective Bargaining Agreement with the IUPA, Local No. 3, for FY2011-2012 and FY2012-2013 as authorized by 25 O.S. §307(B)(2).
17. Consider matters discussed in Executive Session regarding City Manager’s evaluation pursuant to 25 O.S. §307(B)(1).
18. Adjournment
Respectfully submitted
Phyllis Loftis, City Clerk
The City of Shawnee encourages participation from its citizens in public meetings. If participation is not possible due to a disability, notify the City Clerk, in writing, at
least forty-eight hours prior to the scheduled meeting and necessary accommodatons will be made. (ADA 28 CFR/36)
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