The Board of City Commissioners of the City of Shawnee, County of Pottawatomie, State of Oklahoma, met in Regular Session in the Commission Chambers at City Hall, 9th and Broadway, Shawnee, Oklahoma, Tuesday, February 17, 1998 at 7:30 p.m., pursuant to notice duly posted as prescribed by law. Mayor Harden presided and called the meeting to order. Upon roll call, the following members were in attendance.
Chris Harden__ __
Mayor-Commissioner Ward 4
George D. Snider ___ Ronald A. Gillham,Sr.
Commissioner Ward 1 Commissioner Ward 2
Carl E. Young ___ Arnold Davis
Commissioner Ward 3 Commissioner Ward 5
Bob Downing ___
Commissioner Ward 6-Vice Mayor
INVOCATION Reverend Clifford Bray
Spirit Rain Ministries, Inc.
FLAG SALUTE Mayor Harden
AGENDA ITEM NO. 1: Consider Approval of Consent Agenda.
a. Minutes of February 2, 1998 meeting
b. Transfer of Appropriations in General Fund and Capital Improvement Fund
c. Budget Amendment for FY 97-98 in Capital Improvement and Workers Compensation Self-Insurance Fund
d. Acknowledge the following reports and minutes:
* Budget Status Report as of January 31, 1998
* City Clerk Collection Report for the month of January 1998
* Building Inspector Report for the month of January 1998
* Treasurer Report for the City of Shawnee Sales Tax Receipts for the month of February 1998
* Treasurer Report for the City of Shawnee General Fund Statement of Revenues and Expenditures for the month of January 1998
* Treasurer Report for the City of Shawnee Municipal Authority Statement of Revenues and Expenditures for the month of January 1998
* Treasurer Report for the Shawnee Municipal Authority Analysis of Collections for Water and Sewer for the month of January 1998
* Utility Division Report for the month of January 1998
* Municipal Court Report for the month of January 1998
* Shawnee Community Center Report for the month of January 1998
* Shawnee Urban Renewal Authority minutes of January 21, 1998 meeting
* Shawnee Public Library Board minutes of January 13, 1998 meeting
* Sister Cities Council minutes of January 13, 1998 meeting
e. Lakesite Leases
Renewals
Lot 24, Belcher Tract Lot 3, Seck Tract
John Roy Shawn Kelly
2118 North Union 114 Pontotoc Lane
Shawnee, OK Shawnee, OK
Transfers
Lot 1, Skipper Tract
Fr: Marshall Bugg & To: Bob & Nyoka Griffin
Larry Fallin 14310 144th Avenue
Box 162 Newalla, OK
Newalla, OK
Lot 5, South School Tract
Fr: Russell D. Hison, Trustee To: Shawnee Milling Co.
4520 Dove Tree Lane William L. Ford
Oklahoma City, OK 201 South Broadway
Shawnee, OK
f. Acknowledge Sister Cities Council officers and committees for 1998
g. Approve request for bid proposals for a Third Party Administrator (TPA) to manage the City’s self-insured Worker’s Compensation Program.
A motion was made by Commissioner Snider, seconded by Commissioner Young, that Consent Agenda Item No. 1 (a-g), inclusive, be approved as presented. Motion carried.
AYE: Snider, Young, Harden, Davis, Downing, Gillham
NAY: None
AGENDA ITEM NO. 2: Mayor’s Proclamations and Presentation.
Mayor Harden issued the following:
“Municipal Government Week”
February 23-27, 1998
(accepted by Jim Wilsie, Director of Budget & Finance)
“Darrien Gordon Day”
February 21, 1998
(accepted by Goldia Gordon, mother of Darrien)
*Mrs. Lerlene Hill, Director of Shawnee Community Center, gave a brief announcement of Saturday’s activities.
Resolution No. 5981 was introduced and the title read aloud.
Resolution No. 5981 entitled “A resolution expressing appreciation to Dallas D. Graham for more than four years of loyal service to the City of Shawnee, Oklahoma; directing that said resolution be spread upon the official records of the City of Shawnee, Oklahoma; and authorizing a copy be presented to the said Dallas D. Graham.”
Motion by Commissioner Gillham, seconded by Commissioner Davis, that the Title and Resolution be approved. Motion carried.
AYE: Gillham, Davis, Downing, Snider, Young, Harden
NAY: None
Mr. Dallas Graham accepted the resolution and thanked the City Commission and City staff for allowing him the opportunity to work with the citizens of Shawnee.
AGENDA ITEM NO. 3: Public hearing and consider Notice of Appeal of the Administrative Order by the Community Development Director determining the property located at 637 North Louisa as a public nuisance.
Mayor Harden declared a public hearing open to consider a Notice of Appeal by owner Helen Spriggs and Attorney Joseph McKimmey, of the Administrative Order entered on January 29, 1998 by Mr. Bill Colclasure, Community Development Director, determining property at 637 North Louisa a public nuisance.
Mayor Harden asked if there were any persons who wished to be heard regarding said property. Mr. Joseph McKimmey, attorney representing the owner, appeared before the Commission to appeal to the Commission not to demolish the house.
Mr. McKimmey first indicated that he was disappointed with the hearing process, especially since the City Inspector was not present at the hearing to report his findings and the only evidence presented were some pictures and a checklist stating the structure shall be razed and removed.
It was his request that the City Commission void the Order and allow the owner to return to the property.
There being no others to appear regarding said issue, Mayor Harden declared the public hearing closed.
The Mayor then called upon city staff member Bill Colclasure, Administrative Hearing Officer and Community Development Director, to give his staff report.
Mr. Colclasure reassured the Commission that staff followed the legal process and sufficient time and proper notification was given to the property owner.
He noted that the structure had many code violations such as front yard sewage, windows in disrepair, the foundation in need of repair and a recent flash fire.
He further advised that after investigating more into the situation after he had already given the Order, he had reconsidered his Order to demolish the structure. He advised that the building was reparable and he recommended that the owner obtain a building permit to bring the structure up to Code and then the structure could be occupied.
After much discussion about the property situation, the following motion was made.
A motion was made by Commissioner Davis, seconded by Commissioner Downing, that the Administrative Order of January 29, 1998 declaring property at 627 North Louisa a public nuisance, be rescinded; and direct staff to re-exam the property and schedule a new administrative hearing to determine if the property is a public nuisance. Motion carried.
AYE: Davis, Downing, Snider, Gillham, Young, Harden
NAY: None
AGENDA ITEM NO. 4: Citizens Participation (A five minute limit per person) (A fifteen minute limit per topic).
There was no Citizens Participation.
AGENDA ITEM NO. 5: Administrative Reports.
There were no Administrative Reports to be given.
AGENDA ITEM NO. 6: New Business.
There was no New Business to be considered.
AGENDA ITEM NO. 7: Adjournment.
There being no further business to come before the meeting, a motion was made by Vice Mayor Downing, seconded by Commissioner Young, that the meeting be adjourned. Motion carried. (8:27 p.m.)
AYE: Downing, Young, Harden, Davis, Snider, Gillham
NAY: None
____________________________________
MAYOR
(SEAL)
ATTEST:
________________________________
CITY CLERK
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