AGENDA
BOARD OF CITY COMMISSIONERS
December 5, 2011 AT 6:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
CALL TO ORDER
DECLARATION OF A QUORUM
INVOCATION
FLAG SALUTE
1. Consider recess of Board of City Commissioners to convene Shawnee Municipal Authority.
2. Consider reconvening Board of City Commissioners.
3. Consider approval of Agenda:
4. Consider approval of Consent Agenda:
a. Acknowledge staff will proceed in the instant meeting with the opening and consideration of
bids as set forth in Agenda Item Number 15.
b. Minutes from the November 21, 2011 regular meeting.
c. Acknowledge the following minutes:
• Shawnee Civic and Cultural Development Authority minutes from October 20, 2011
d. Authorize staff to re-bid the Community Center Fire Suppression System.
e. Mayor’s appointments:
Tourism Advisory Committee
Kirit (Kelly) Chandra Re-appointment 2nd term expires 12-31-14
Nancy Steward-Jackson Appointment 1st term expires 12-31-14
Shawnee Urban Renewal Authority
Ron Henderson Appointment 1st term expires 2-2-13
(Filling unexpired term of Sim K. Sims)
f. Authorize staff to negotiate contract with Smith Roberts Baldischwiler for Shawnee Municipal
Authority Comprehensive Master Plan.
5. Citizens Participation
(A three minute limit per person)
(A twelve minute limit per topic)
6. City Manager Presentation of OKLAHOMA MUNICIPAL LEAGUE certificates to employees
with 25 or more years of service with the City of Shawnee.
Michael McClendon
Janice Carr
Rex Hennen
Guadalupe Deleon
Eric Todd Watkins
Curtis Lamastus
Randall Brock
Michael Murrell
7. Consider Lighting Proposal from OG&E to provide decorative lights on MacArthur from
Kickapoo to Leo.
8. Presentation and discussion concerning business licensing.
9. Discussion and consideration creating a 3 member Commission Committee to work with staff in examining economic development and tourism options.
10. Consider and take action with respect to an ordinance of the City of Shawnee, Oklahoma, relating to the imposition of a city excise tax (sales tax) of one half of one percent (0.5%) (in
addition to any and all other excise taxes now in force) to be levied upon the gross proceeds or gross receipts derived from all sales taxable under the oklahoma sales tax code; providing for
the use of the proceeds of said excise tax; providing for the effective date and termination date of said excise tax; providing for no repeal of tax; providing for subsisting state permits;
providing for payment of tax; providing that the tax is in addition to taxes currently levied; incorporating certain provisions of prior city ordinances; providing for amendments to this
ordinance; providing that the provisions of this ordinance are cumulative and in addition to any and all taxing provisions of other city ordinances; providing for severability of provisions; and
containing other provisions related thereto.
11. Consider and take action with respect to an ordinance authorizing the calling and holding of a special election in the City of Shawnee, State of Oklahoma (the "city"), on the 14th day of
February, 2012, for the purpose of submitting to the registered qualified electors of said city the question of (I) approval or rejection of Ordinance No. 2463 NS of the city relating to a one half of one percent (0.5%) excise tax (sales tax), in addition to all present city, county and state excise taxes, for capital expenditures for the use and benefit of the city of Shawnee, Oklahoma, or debt service in connection with capital expenditures, as more specifically set out in Ordinance No. 2463 NS of said city; (II ) the issuance of the bonds of said city pursuant to
Article X, Section 27 of the Oklahoma constitution in an amount not to exceed the sum of ninteen million dollars ($19,000,000) to be issued in series to provide funds (a) for the purpose
of acquiring, constructing, and improving pool facilities at Woodland Veterans Park, all to be owned exclusively by the city, (b) for the purpose of acquiring, constructing, and improving
public safety communication systems, all to be owned exclusively by the city, and (c) for the purpose of constructing street improvements, to include right of way acquisition, utility
relocation, widening, sidewalks, curb and guttering, signalization, lighting, landscaping, and other related improvements, and levying and collecting an annual tax, in addition to all other
taxes, upon all the taxable property in said city sufficient to pay the interest on said bonds as it falls due, and also to constitute a sinking fund for the payment of principal thereon when due;
and (III) the issuance of the bonds of said city pursuant to Article X, Section 35 of the Oklahoma and (III) the issuance of the bonds of said city pursuant to Article X, Section 35 of the Oklahoma
constitution in an amount not to exceed the sum of seven million dollars ($7,000,000) to be issued in series to provide funds for the purpose of economic and community development in
the city, to include funds for economic development programs, funds for sidewalk construction, and funds for neighborhood redevelopment programs; and levying and collecting a special annual tax, in addition to all other taxes, upon all the taxable property in said city sufficient to pay the interest on said bonds as it falls due, and also to constitute a sinking fund for the payment of the rincipal thereof when due; provided however, that in no event shall the real and personal taxable property in said city be subject to a special tax in excess of five mills on the
dollar for all bonds issued pursuant to Section 35, Article X of the Oklahoma constitution; and containing other provisions related thereto.
12. Consider and take action with respect to a resolution approving the incurrence of indebtedness by the Shawnee Municipal Authority (the “authority”) issuing its (I) sales tax revenue note,
Series 2011A (the “2011A note”), and (II) sales tax revenue note, taxable series 2011B (the “2011B note”, and together with the 2011A note, the “notes”); providing that the organizational document creating the authority is subject to the provisions of the note indenture, authorizing the issuance of said notes; waiving competitive bidding with respect to the sale of said notes
and approving the proceedings of the authority pertaining to the sale of said notes; approving and authorizing execution of a sales tax agreement by and between the City of Shawnee, Oklahoma (the “city”) and the authority pertaining to the year-to-year pledge of certain sales tax revenues; establishing the city’s reasonable expectation with respect to the issuance of tax-exempt obligations by or on behalf of said city in calendar year 2011, and designating the 2011A note as a qualified tax-exempt obligation; declaring an emergency; and containing other provisions relating thereto.
13. An ordinance related to terms of city commissioners and election of the vice mayor, amending Section Four and Section Six of Article III of the charter of the City of Shawnee, Oklahoma,
changing the time for the beginning of terms to conform with election dates, setting time for
election of vice mayor; setting the effective date and providing for severability.
14. A resolution calling and providing for the holding of a special election in the City of Shawnee,Oklahoma, for the purpose of adopting an ordinance changing the time for the beginning of terms for the mayor and commissioners and for the time of election of the vice mayor; providing for said election to be conducted by the Pottawatomie County Election Board, and providing for voting by absentee ballot.
15. Consider Bids:
a. Playground Unit for Dean Wiegant Park (Open)
b. Truck Mounted CCTV Multi-Conductor Inspection System (Open)
c. Expo Parking Lot Improvements COS-PW-11-04 (Award)
16. New Business
(Any matter not known about or which
could not have been reasonably foreseen
prior to the posting of the agenda)
17. Administrative Reports
18. Commissioners Comments
19. Consider an Executive Session for purpose of discussing City of Shawnee v. Modern Oil Co., Pottawatomie County District Court No. CV 2011-70, as authorized by 25 O.S. §307 (B)(4).
20. Consider matters discussed in Executive Session regarding litigation in the case of City of Shawnee v. Modern Oil Co., Pottawatomie County District Court No. CV 2011-70, as
authorized by 25 O.S. §307 (B)(4).
21. Adjournment
Respectfully submitted
Phyllis Loftis, City Clerk
The City of Shawnee encourages participation from its citizens in public meetings. If participation is not possible due to a disability, notify the City Clerk, in writing, at
least forty-eight hours prior to the scheduled meeting and necessary accommodatons will be made. (ADA 28 CFR/36)
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