BOARD OF CITY COMMISSIONERS
CITY OF SHAWNEE
SPECIAL CALLED SESSION
SEPTEMBER 6, 2011
The Board of City Commissioners met in Special Called Session at the Commission Chambers, 16 West 9th Street, Shawnee, Oklahoma, Tuesday, September 6, 2011 at 7:30 p.m., pursuant to notice duly posted as prescribed by law. Mayor Peterson presided and called the meeting to order. Upon roll call, the following members were in attendance.
Linda Peterson
Chairman
Pam Stephens Frank Sims
Commissioner Ward 1 commissioner Ward 2
James Harrod Billy Collier
Commissioner Ward 3 Commissioner Ward 4-Vice Mayor
John Winterringer Steve Smith
Commissioner Ward 5 Commissioner Ward 6
Others in attendance were City Manager Brian McDougal, City Clerk Phyllis Loftis, Finance Director/Treasurer Cynthia Sementelli, Stephen Nolen, Justin Erickson, Mary Ann Karns, Jimmy Gibson, John Krywicki, Don Lynch, Jim Bierd, Rex Hennen, Tammy Johnson and James Bryce. The media was represented by Mike McCormack and Kory Oswald, Shawnee News Star and Johnna Ray, Countywide News.
The Call for said meeting was entered upon the records by the City Clerk, said Call being as follows:
NOTICE OF A CALLED SPECIAL SESSION OF THE BOARD OF CITY COMMISSIONERS OF THE CITY OF SHAWNEE, OKLAHOMA
TO THE CITY COMMISSION OF THE CITY OF SHAWNEE, OKLAHOMA:
You and each of you are hereby notified that by virtue of a call issued by me on this 18th day of August, 2011, a Special Called Session will be held of the Board of Commissioners of the City of Shawnee, Oklahoma at the Commission Chambers, 16 West 9th Street, Shawnee, Oklahoma, Shawnee, Oklahoma at 7:30 p.m. on September 6, 2011, and you are hereby notified to be present at said meeting.
The purpose of said meeting will be to hold a public hearing to discuss Streets, Sidewalks, Neighborhood Revitalization, and Public Safety from the proposed Capital Improvement Project List.
(SEAL)
ATTEST:
s/s Phyllis Loftis s/s Brian McDougal
PHYLLIS LOFTIS BRIAN MCDOUGAL
CITY CLERK CITY MANAGER
STATE OF OKLAHOMA, COUNTY OF POTTAWATOMIE, SS.
I received this notice on the 17th day of August, 2011 at 2:42 o’clock p.m., and executed the same by delivering a true and correct copy thereof to each of the Commissioners of the City of Shawnee, Oklahoma as follows:
I delivered a true and correct copy to Mayor Linda Peterson
via e-mail at 3:18 o’clock p.m. on August 17, 2011
I delivered a true and correct copy to Commissioner Frank Sims
via e-mail at 7:58 o’clock a.m. on August 18, 2011
I delivered a true and correct copy to Commissioner John Winterringer
via e-mail at 2:42 o’clock p.m. on August 17, 2011 but no response was received
I delivered a true and correct copy to Commissioner Steve Smith
via e-mail at 3:18 o’clock p.m. on August 17, 2011
I delivered a true and correct copy to Commissioner James Harrod
via e-mail at 8:45 o’clock a.m. on August 18, 2011
I delivered a true and correct copy to Commissioner Pam Stephens
via e-mail at 2:42 o’clock p.m. on August 17, 2011 but no response was received
I delivered a true and correct copy to Commissioner Billy Collier
via e-mail at 4:09 o’clock p.m. on August 17, 2011
s/s Phyllis Loftis City Clerk
CALL FOR SPECIAL SESSION OF THE SHAWNEE BOARD OF CITY COMMISSIONERS OF THE CITY OF SHAWNEE, OKLAHOMA TO BE HELD ON THE 6TH DAY OF SEPTEMBER, 2011 AT 7:30 O’CLOCK P.M. AT THE COMMISSION CHAMBERS, 16 WEST 9TH STREET, SHAWNEE, OKLAHOMA. THE PURPOSE OF SAID MEETING WILL BE TO HOLD A PUBLIC HEARING TO DISCUSS STREETS, SIDEWALKS, NEIGHBORHOOD REVITALIZATION, AND PUBLIC SAFETY FROM THE PROPOSED CAPITAL IMPROVEMENT PROJECT LIST.
By virtue of the authority vested in me by Section 4, Article IV of the Charter of the City of Shawnee, Oklahoma, a Special Session of the Board of City Commissioners of the City of Shawnee, Oklahoma is hereby called to meet at the Commission Chambers, 16 West 9th Street, Shawnee, Oklahoma at 7:30 p.m., immediately following the regular Board of City Commissions meeting on September 6, 2011 to hold a public hearing to discuss Streets, Sidewalks, Neighborhood Revitalization, and Public Safety for the proposed Capital Improvement Project List.
Witness my hand this 18th day of August, 2011.
s/s Brian McDougal
BRIAN MCDOUGAL
CITY MANAGER
(SEAL)
ATTEST:
s/s Phyllis Loftis
PHYLLIS LOFTIS, CITY CLERK
CALL TO ORDER:
DECLARATION OF A QUORUM
Roll was called with all Commissioners present and a quorum was declared.
AGENDA ITEM NO. 1: Public hearing to discuss Streets, Sidewalks, Neighborhood Revitalization, and Public Safety for the proposed Capital Improvement Project List.
The video presentation of Mayor Peterson was played for the meeting. This video explains how the projects were selected and also addresses the proposed funding sources that may be used. Mayor Peterson explained that this meeting was a listening session for Commissioners that would allow them to hear from citizens regarding this project.
Emergency Management Director Don Lynch gave a presentation regarding future Emergency Management needs. In particular, enhancing coverage of our existing radio towers, construction of a new tower to cover areas on the north side of town that are currently considered “dead” areas, and purchasing new radios.
Lt. Mason Wilson spoke regarding needs of the Police Department. Among items listed were additional officers, a new law enforcement facility and a joint communications center.
City Engineer John Krywicki spoke regarding street improvements, stressing that his presentation is an addition to any streets that may be included in the annual Streets budget. Mr. Krywicki listed potential streets where improvements could be made and estimated the approximate costs of each project.
Community Development Director Justin Erickson spoke regarding the requested $1 million to be used for sidewalks and trails. Mr. Erickson also spoke of the success of the neighborhood revitalization program and the need to continue with the project.
Mayor Peterson opened public hearing for citizen comments regarding the proposed Capital Improvement Project up for discussion at this meeting.
Those citizens in attendance that spoke regarding the various projects are as follows:
Sandra Spurgin 2520 Sutton Ct
Shauna Turner 16 Kaross
Linda Agee 16001 Hart Rd
Theresa Cody 115 E Main
Holly Gordon 303 N Louisa Ave
Becky Shackleford 724 Market
Tom Claybrook 1511 N Union
Fred Turner
Sam Vasquez, Sr. 805 N Louisa Ave
Mayor Peterson thanked those who attended the meeting and closed the public hearing.
AGENDA ITEM NO. 2: ADJOURNMENT
There being no further business to come before the meeting, a motion was made by Commissioner Smith, seconded by Commissioner Harrod, that the meeting be adjourned. Motion carried 7-0. (9:00 p.m..)
_________________________
PHYLLIS LOFTIS,
CITY CLERK
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