BOARD OF CITY COMMISSIONERS
CITY OF SHAWNEE
SPECIAL CALLED SESSION
September 23, 2010
The Board of City Commissioners met in Special Called Session in the Community Room of the Shawnee Public Library, 101 North Philadelphia, Shawnee, Oklahoma, Thursday, September 23, 2010 at 1:00 p.m., pursuant to notice duly posted as prescribed by law. Mayor Peterson presided and called the meeting to order. Upon roll call, the following members were in attendance.
Linda Peterson
Chairman
Pam Stephens Frank Sims
Trustee Ward 1-Vice Mayor Trustee Ward 2
James Harrod Billy J. Collier
Trustee Ward 3 Trustee Ward 4
Winterringer Carl Holt
Trustee Ward 5 Trustee Ward 6
ABSENT: None
Others in attendance were Commissioner Elect – Steve Smith, City, City Manager Brian McDougal, City Staff: Russell Frantz, Jim Bierd, Jimmy Gibson, Justin Erickson, John Krywicki, Tammy Johnson, Don Lynch, Mike Jackson, Rex Hennen, Stephen Nolen, Cindy Sementelli, James Bryce, Phyllis Loftis and City Attorney John Canavan. The media was represented by Mike McCormick and Johnna Ray, Shawnee News Star and Wayne Trotter of the Countywide News.
The Call for said meeting was entered upon the records by the City Clerk, said Call being as follows:
NOTICE OF A CALLED SPECIAL SESSION OF THE BOARD OF CITY COMMISSIONERS OF THE CITY OF SHAWNEE, OKLAHOMA
TO THE CITY COMMISSION OF THE CITY OF SHAWNEE, OKLAHOMA:
You and each of you are hereby notified that by virtue of a call issued by me on this 20th day of September, 2010, a Special Called Session will be held of the Board of Commissioners of the City of Shawnee, Oklahoma at the Shawnee Public Library meeting room, 101 N. Philadelphia, Shawnee, Oklahoma at 1:00 p.m. on September 23, 2010, and you are hereby notified to be present at said meeting.
The purpose of said meeting will be the discussion and possible consideration of City of Shawnee staff prioritization of Capital Improvement Projects.
Witness my hand this 20th day of September, 2010.
(SEAL)
ATTEST:
s/s Phyllis Loftis s/s Brian McDougal
PHYLLIS LOFTIS BRIAN MCDOUGAL
CITY CLERK CITY MANAGER
STATE OF OKLAHOMA, COUNTY OF POTTAWATOMIE, SS.
I received this notice on the 20th day of September, 2010 at 6:00 o’clock p.m., and executed the same by delivering a true and correct copy thereof to the Mayor and to each of the Commissioners for the City of Shawnee, Oklahoma as follows:
A COPY OF THE SPECIAL CALL NOTICE AND AGENDA WAS PROVIDED TO THE MAYOR AND COMMISSIONERS IMMEDIATELY FOLLOWING ADJOUNMENT OF THE CITY COMMISSION MEETING OF SEPTEMBER 20, 2010 AT 7:52 P.M.
I delivered a true and correct copy to Mayor Peterson in person at on September 20, 2010
I delivered a true and correct copy to Commissioner Billy Collier in person on September 20, 2010
I delivered a true and correct copy to Commissioners Carl Holt in person on September 20, 2010
I delivered a true and correct copy to Commissioner James Harrod in person on September 20, 2010.
I delivered a true and correct copy to Vice Mayor Frank Sims in person on September 20, 2010
I delivered a true and correct copy to Commissioner John Winterringer in person on September 20, 2010
Commissioner Pam Stephens was not present and did not receive a copy of the special call agenda on September 20, 2010
s/s Phyllis Loftis
City Clerk
CALL FOR SPECIAL SESSION OF THE SHAWNEE BOARD OF CITY COMMISSIONERS OF THE CITY OF SHAWNEE, OKLAHOMA TO BE HELD ON THE 23RD DAY OF SEPTEMBER, 2010 AT 1:00 O’CLOCK P.M. AT THE SHAWNEE PUBLIC LIBRARY MEETING ROOM, 101 N. PHILADELPHIA, SHAWNEE, OKLAHOMA FOR THE PURPOSE OF DISCUSSION AND CONSIDERATIAON OF CITY OF SHAWNEE STAFF PRIORITIZATION OF CAPITAL IMPROVEMENT PROJECTS.
By virtue of the authority vested in me by Section 4, Article IV of the Charter of the City of Shawnee, Oklahoma, a Special Session of the Board of City Commissioners of the City of Shawnee, Oklahoma is hereby called to meet at the Shawnee Public Library, 101 N. Philadelphia, Shawnee, Oklahoma at 6:30 p.m. on September 23, 2010, for the purpose of discussion and consideration of City of Shawnee staff prioritization of Capital Improvement Projects.
Witness my hand this 20th day of September, 2010.
s/s Brian McDougal
BRIAN MCDOUGAL
CITY MANAGER
(SEAL)
ATTEST:
s/s Phyllis Loftis
PHYLLIS LOFTIS,
CITY CLERK
CALL TO ORDER:
DECLARATION OF A QUORUM: Roll was called with seven Commissioners present.
AGENDA ITEM NO. 1: Discussion and possible consideration of City of Shawnee staff prioritization of Capital Improvement Projects.
City Manager Brian McDougal explained to those present the method staff used to determine project priority. Department Heads were asked to rank Capital Improvement Project on a scale of 1 – 5, with 1 being the most critical need. After all Department Heads provided their rankings, Stephen Nolen compiled data which listed them in staff’s priority order. It should be noted that any Department Head with capital items on the list was not allowed to rank their own projects. A copy of staff’s prioritized capital project ranking is included as an attachment to these minutes and are incorporate herein.
After the rankings were presented, Commissioners questioned staff regarding the purpose of the capital item and/or the ranking of the item. Among items discussed in greater detail included the low ranking of improvements to the Municipal Auditorium and the high ranking of the resurfacing of the parking lot at the Expo Center. Other items discussed were the need to upgrade the City Hall radio tower antennas and to construct a new tower north of Shawnee and Regional Park phases and equipment. Questions were also asked of staff regarding the Fire Department and Street improvements.
Mayor Peterson questioned staff regarding additional personnel needs once these projects have been completed.
It was determined that the list provided was a very good beginning and helpful to see staff’s priorities. Commissioners will also prepare priority lists to be compared with staffs’ list at a later date. Mayor Peterson stated that she hopes the list of a projects and priority rankings will be helpful to other groups, as well as future Commissions.
Staff will again review the projects and funding of the projects based upon long range re-payment options, grants, pay-as-you go, etc. Additionally, projects that are connected will be grouped together to be considered as a whole, rather than separate projects.
AGENDA ITEM NO. 2: Adjournment
There being no further business to come before the meeting, a motion was made by Vice Mayor Sims, seconded by Commissioner Stephens to adjourn the meeting. Motion carried 7-0. (3:12 p.m.)
_________________________
PHYLLIS LOFTIS,
CITY CLERK
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