BOARD OF CITY COMMISSIONERS PROCEEDINGS
APRIL 5, 2010 AT 6:30 P.M.
The Board of City Commissioners of the City of Shawnee, County of Pottawatomie, State of Oklahoma, met in Regular Session in the Commission Chambers at City Hall, 9th and Broadway, Shawnee, Oklahoma, Monday, April 5, 2010 at 6:30 p.m., pursuant to notice duly posted as prescribed by law. Mayor Peterson presided and called the meeting to order. Upon roll call, the following members were in attendance.
Linda Peterson
Mayor
Absent Frank Sims
Commissioner Ward 1-Vice Mayor Commissioner Ward 2
James Harrod Billy Collier
Commissioner Ward 3 Commissioner Ward 4
John Winterringer Carl Holt
Commissioner Ward 5 Commissioner Ward 6
ABSENT: Stephens
INVOCATION Fire Chief Jimmy Gibson
FLAG SALUTE
AGENDA ITEM NO. 1: Consider approval of Agenda:
A motion was made by Commissioner Harrod, seconded by Commissioner Holt, to approve the Agenda. Motion carried 6-0.
AGENDA ITEM NO. 2: Consider approval of Consent Agenda:
a. Minutes from the March 15, 2010 meeting.
b. Transfer of Appropriation FY 09-10 SMA
c. Transfer of Appropriation FY 09-10 Capital Improvement Fund
d. Budget Amendment FY 09-10 Capital Improvement Fund
e. Acknowledge the following minutes and reports:
• Shawnee Civic and Cultural Development Authority minutes from February 18, 2010
• Traffic Commission minutes from October 27, 2009
f. Mayor’s appointment of Rebecca Carter to the Housing Authority
term to expire February 4, 2011, 1st partial term.
g. Traffic Commission Recommendations:
A. Consideration of request from David Nicklas, 1807 Henson Court, Shawnee, OK, to increase speed limit from 30 mph to 40 mph in the following:
(1) On Union between 45th Street and Interstate Parkway; and
(2) On Interstate Parkway between Union and Kickapoo.
BOARD RECOMMENDATION: Board recommends to deny both (1) and (2).
STAFF RECOMMENDATION: Staff recommended to deny both (1) and (2).
B. Consideration of request from Pat and Christeena Hughes, 2127 West Benedict Street, Shawnee, OK, to remove the crosswalk at 724 East Main and install as many parking spaces as legally possible.
BOARD RECOMMENDATION: Board recommends to approve request.
STAFF RECOMMENDATION: Staff recommended to approve request.
C. Consideration of appointment of Vice-Chairman to Traffic Commission by member of Traffic Commission board.
BOARD RECOMMENDATION: Board recommends to defer request.
STAFF RECOMMENDATION: No recommendation required from staff.
h. Consider Oklahoma Municipal Retirement Fund refund of contributions from the Defined Contribution plan for Keith Webb.
i. Authorize staff to advertise for bids on skid steer loader.
j. Authorize staff to advertise for bids on Asphalt Sealing Machine.
k. Authorize staff to advertise for bids on Shawnee Municipal Authority 30” raw water transmission line from Shawnee Twin Lakes to the water treatment plant.
l. Acknowledge receipt of DEQ Permit to Construct, Permit No. WL000063090453.
m. Authorize staff to sign Memorandum of Agreement with Oklahoma Department of Homeland Security for the purchase of interoperable communications equipment and software upgrades for existing 800 MHz radio equipment.
A motion was made by Commissioner Harrod, seconded by Commissioner Sims, to approve Consent Agenda Item 2 (a-m) as presented. Motion carried 6-0.
AGENDA ITEM NO. 3: Citizens Participation (A three minute limit per person)
(A twelve minute limit per topic)
There was no Citizens Participation.
AGENDA ITEM NO. 4: Mayor’s Proclamations:
“Fair Housing Month”
April 2010
(accepted by Justin Erickson, Community Development Director)
“Safe Communities Day in Shawnee”
April 17, 2010
(accepted by Emergency Management Director Don Lynch)
AGENDA ITEM NO. 5: City Manager’s presentation of Employee of the Month to Ron Sigler in Waste Water Collection.
City Manager Brian McDougal presented a plaque and certificate to Ron Sigler, Waste Water Collection, as the April employee of the month in recognition of his excellent service and dedication to the City of Shawnee.
Mr. Sigler was present to accept.
AGENDA ITEM NO. 6: Introduction of Shawnee 2010 student/teacher delegation for exchange trip to Nikaho, Japan, July 29 through August 5, 2010.
Stephen Foster/Chair
Melody Wynn/Teacher - SMS
Students:
Sianna Lauderdale - SMS Micah Swedburg - Grove
Emma Morris - SMS Evan Shebester - Grove
Brianna Roark - SMS Tiffany Gardner - Grove
Alyssa Fluke - Grove Ellis Jones - Grove
AGENDA ITEM NO. 7: Consider a resolution recognizing the Oklahoma Baptist University Men’s Bison Basketball team on winning the NAIA National Championship for 2010.
Resolution No. 6381 was introduced and read aloud.
RESOLUTION NO. 6381 ENTITLED “A RESOLUTION RECOGNIZING THE OKLAHOMA BAPTIST UNIVERSITY MEN’S BISON BASKETBALL TEAM AND CONGRATULATING THEM ON THEIR ACCOMPLISHMENTS AS 2009/2010 NAIA NATIONAL CHAMPIONS; DIRECTING THAT SAID RESOLUTION BE SPREAD UPON THE OFFICIAL RECORDS OF THE CITY OF SHAWNEE, OKLAHOMA; AND AUTHORIZING A COPY BE PRESENTED TO THE SAID OKLAHOMA BAPTIST UNIVERSITY MEN’S BISON BASKETBALL TEAM. “
A motion was made by Commissioner Winterringer, seconded by Commissioner Collier, that Resolution No. 6381 be approved. Motion carried 6-0
Members of the OBU Bison Basketball Team were present to accept the Resolution and a trophy from the City of Shawnee.
AGENDA ITEM NO. 8: Consider a resolution recognizing the Oklahoma Baptist University Lady Bison Indoor Track and Field Team NAIA National Championship for 2010.
Resolution No. 6382 was introduced and read aloud.
RESOLUTION NO. 6382 ENTITLED “A RESOLUTION RECOGNIZING THE OKLAHOMA BAPTIST UNIVERSITY LADY BISON INDOOR TRACK AND FIELD TEAM AND CONGRATULATING THEM ON THEIR ACCOMPLISHMENT AS 2010 NAIA NATIONAL CHAMPIONS; DIRECTING THAT SAID RESOLUTION BE SPREAD UPON THE OFFICIAL RECORDS OF THE CITY OF SHAWNEE, OKLAHOMA; AND AUTHORIZING A COPY BE PRESENTED TO THE SAID OKLAHOMA BAPTIST UNIVERSITY LADY BISON INDOOR TRACK AND FIELD TEAM. “
A motion was made by Commissioner Winterringer, seconded by Commissioner Harrod, that Resolution No. 6382 be approved.
Members of Lady Bison Indoor Track and Field Team and Coach Ford Mastin were present to accept the Resolution and a trophy from the City of Shawnee.
AGENDA ITEM NO. 9: Presentation by Tim Burg of the Shawnee Economic Development Foundation for request of funding in the FY10-11 budget.
Tim Burg presented to the Commission SEDF’s annual report which outlined highlights from the past year. Mr. Burg provided information regarding jobs created and projects reviewed. He further presented to the Commission Shawnee Economic Development Foundation’s funding request in the amount of $176,400 for Fiscal Year 2010-11. This is a 10% cut from previous funding requests.
AGENDA ITEM NO. 10: Presentation by representative of the Shawnee Civic and Cultural Development Authority for funding in the FY10-11 budget.
Mr. Randy Gilbert spoke on behalf of the Shawnee Civic and Cultural Development Authority. He reviewed capital project completed during the past fiscal year and spoke regarding future projects. He stated that Pottawatomie County had contributed $61,989 in project funds this past year from the County’s one cent sales tax receipts. Mr. Gilbert stated that previously the SCCDA had requested $100,000 from the City for capital projects, but due to the City’s current economic situation they would be requesting $90,000 this current fiscal year.
AGENDA ITEM NO. 11: Consider contract extension to A-tech Paving for the Rehab Concrete Streets Project, Contract No. COS-PW-08-02.
A motion was made by Commissioner Sims, seconded by Commissioner Harrod, to approve the extension of the contract for one (1) additional year with A-tech Paving for the Rehab Concrete Streets Project, Contract No. COS-PW-08-02. Motion carried 6-0.
AGENDA ITEM NO. 12: Consider contract extension to Medevelop Inc. for the ADA Ramps Construction Project, Contract No. COS-PW-08-05.
A motion was made by Commissioner Sims, seconded by Commissioner Harrod, to approve to extension of the contract with Medevelop Inc., for the ADA Ramps Construction Project, Contract No. COS-PW-08-05 using same unit prices as in original bid. Motion carried 6-0.
a. Surplus Property located at 435 S. Lincoln, Shawnee, Oklahoma. Legal: Lots 9-14 in Block 1 of Templeton-Riggs and Kennards Addition to the City of Shawnee 435 S. Lincoln (Award)
A motion was made by Commissioner Harrod, seconded by Commissioner Sims, to award bid of Surplus Property located at 435 S. Lincoln, Shawnee, Oklahoma. Legal: Lots 9-14 in Block 1 of Templeton-Riggs and Kennards Addition to Max Knowlton, Shawnee, Oklahoma, in the amount of $5,200.00. Motion carried 6-0.
AGENDA ITEM NO. 14: New Business (Any matter not known about or which could not have been reasonably foreseen prior to the posting of the agenda)
There was no New Business.
AGENDA ITEM NO. 15: Administrative Reports
City Manager Brian McDougal addressed the Commission with a status report regarding concessions made by the Police and Fire unions. Mr. McDougal stated that the Police officers had taken two furlough days and were considering the decision not to replace a police officer who left as another concession. Further, to date, the Fire Union has not presented any concessions that can be accepted. Their offer to forego annual physicals was not acceptable due to health issues associated with firefighting jobs.
Police Chief Russell Frantz informed the Commission that staff is working on a jurisdictional agreement with the OBU Police Department.
Chief Frantz also spoke regarding a proposed amnesty program regarding municipal court fines and warrants and a proposed schedule of fees to be added to municipal fines. The proposed additional fees include technology fee, a radio fee, taser fee, animal control fees and a vehicle impound fee.
AGENDA ITEM NO. 16: Commissioners Comments
Mayor Peterson thanked Commissioner Winterringer for organizing the celebration of the OBU Bison Basketball team and the Lady Bison Indoor Track and Field team on their national championships.
Mayor Peterson also addressed staff questioning whether it is typical of the Traffic Commission to deny a request if the requesting party is not present. City Engineer John Krywicki stated that it is not a policy of the current Traffic Commission, although it may have been the policy of a previous Commission.
Commissioner Harrod requested that staff make contact with the news media regarding updates on the regional park.
AGENDA ITEM NO. 17: Consider an Executive Session to discuss status of Collective Bargaining Agreement with the IUPA, Local No. 3, for FY 2010-2011 as authorized by 25 O.S. §307(B)(2).
A motion was made by Commissioner Harrod, seconded by Commissioner Winterringer, to enter into executive session to discuss status of Collective Bargaining Agreement with the IUPA, Local No. 3, for FY 2010-2011 as authorized by 25 O.S. §307(B)(2). Motion carried 6-0.
CITY COMMISSIONERS ENTER INTO EXECUTIVE SESSION AT 8:04P.M. WITH ALL COMMISSIONERS PRESENT
CITY COMMISSIONERS RECONVENE IN REGULAR SESSION AT 8:34 P.M. WITH ALL COMMISSIONERS PRESENT
AGENDA ITEM NO. 18: Consider matters discussed in Executive Session regarding status of Collective Bargaining Agreement with the IUPA, Local No. 3 for FY 2010-2011 as authorized by O.S. §307(B)(2).
No action taken.
AGENDA ITEM NO. 19: Adjournment
There being no further business to be considered, a motion was made by Commissioner Harrod, seconded by Commissioner Sims, that the meeting be adjourned.
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