AGENDA
BOARD OF CITY COMMISSIONERS
JANUARY 19, 2010 AT 6:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
CALL TO ORDER
DECLARATION OF A QUORUM
INVOCATION REV. LARRY SPARKS
NEW BEGINNINGS CHURCH
FLAG SALUTE
RECESS BOARD OF CITY COMMISSIONERS TO CONVENE SHAWNEE MUNICIPAL AUTHORITY
RECONVENE
1. Consider approval of Agenda:
2. Consider approval of Consent Agenda:
a. Acknowledge staff will proceed in the instant meeting with the opening and consideration of bids as set forth in Agenda Item Number 16.
b. Minutes from the January 4, 2010 meeting
c. Transfer of Appropriation FY2009-2010 SMA
d. Transfer of Appropriation FY2009-2010 General Fund
e. Budget Amendment FY2009-2010 ODOC NSP Program Fund
f. Acknowledge the following minutes and reports:
• Planning Commission minutes from December 2, 2009
• Shawnee Beautification Committee minutes from December 7, 2009
• Shawnee Urban Renewal Authority minutes from November 3, 2009
• Shawnee Public Library Advisory Board minutes from November 3, 2009
• Sister Cities Council minutes from November 10, 2009
• Project Payment Report through December 31, 2009
• License Payment Report through December 31, 2009
g. Acknowledge Oklahoma Municipal Retirement Fund refund of contributions from the Defined Contribution plan and the CMO-DH plan for Kellie Howard.
h. Acknowledge Oklahoma Municipal Retirement Fund refund of contributions from the Defined Contribution plan for Brandon Huskins.
i. Acknowledge Oklahoma Municipal Retirement Fund refund of contributions from the Defined Contribution plan for Kirk Harvey.
j. Confirm action taken by Shawnee Municipal Authority regarding a resolution agreeing to file applications with the Oklahoma Water Resources Board for financial assistance through the Drinking Water State Revolving Fund Program, with the loan proceeds being for the purpose of financing water system improvements serving the City of Shawnee, Oklahoma; and containing other provisions related thereto.
k. Acknowledge expiration of Shawnee Civic and Cultural Development Autority Trustee Carl Packwood, first full term.
l. Acknowledge expiration of Beautification Committee members Jim Smith – first partial term, Robert Cash – first partial term, Kaye Miller – first partial term.
m. Acknowledge resignation of Tom Claybrook from the Beautification Committee.
n. Acknowledge expiration of Traffic Commission member Reuben Peltier, first full term. Mr. Peltier request to be replaced.
o. Acknowledge Mayor’s Appointments:
NAME BOARD TERM EXPIRES
Randy Floyd Tourism Advisory 12/31/2012
Kirit Chandra Tourism Advisory 12/31/2011
p. Authorize fire department to purchase a 2010 Chevrolet Tahoe Command vehicle at a cost of $29,610 from the state bid price.
3. Citizens Participation (A three minute limit per person)
(A twelve minute limit per topic)
4. City Manager presentation to Employees of the Month:
Streets: Traffic: Garage: Parks:
Victor Suarez Don Heaps Robbie Frentz Terry Moore
Tony Cagle Charlie Oden Michael Bertram
Tim Dibler Kelly Navrath
Gary Gum Brian Woodall
Gary Jelsma Dustin Ballard
Perry McAlister
Daniel Murrell
Kelvin Pike
John Purdon
5. Presentation of the City of Shawnee Audited Financial Statements for the year ended June 30, 2009.
6. Public hearing and consider an ordinance rezoning property located at 1100 E. Wayne from R-3; Multi Family to C-1; Neighborhood Commercial.
(Applicant: Roy Reece) Case #P24-09
Deferred from December 7, 2009 meeting
7. Presentation and consideration of a Letter of Intent and Approval to Proceed with Audit for Performance Contracting Program with Siemens Industry, Inc.
8. Consider lease agreements with Air Flite, Inc., for the lease of portions of Airport property located at 2304 Airport Drive and 2320 Airport Drive.
Deferred from January 4, 2010 meeting
9. Consider a resolution of support to the Oklahoma Department of Transportation for the placement of an interchange/exit at the I-40 and Bryan Street junction.
10. Consider an ordinance establishing an annual fee for investor-owned utilities or rural cooperatives based on their gross proceeds or gross receipts collected in an “affected area” within the city following an approved agreement by the Oklahoma Corporation Commission.
11. Discuss and consider purchase of fingerprint and photo ID equipment for use by Shawnee Police Department and transfer of budget between projects within the capital improvement fund 301 to fund purchase.
12. Presentation of Sales Tax Report through January 2010 and action plan for remaining 2009-10 budget.
13. Consider acceptance of public water and sanitary facilities improvements for Jackson’s First Addition (Bradley and Elm) and place maintenance bonds into effect.
14. Discuss setting time and place for public hearing on solid waste contract.
15. Discuss and consider establishing Shawnee Twin Lakes committee and discuss the scope of duties and responsibilities of committee.
16. Consider Bids:
a. Replacement of chlorinators (Award)
b. One used 2-ton, single axle, dual rear wheel cab and chassis with new service body and crane (Open)
17. New Business (Any matter not known about or
which could not have been reasonably
foreseen prior to the posting of the
agenda)
AGENDA
SHAWNEE AIRPORT AUTHORITY
JANUARY 19, 2010 AT 6:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
1. Call to Order
2. Declaration of a Quorum
3. Consider approval of Consent Agenda
a. Minutes from the January 4, 2010 meeting.
b. Confirm action taken by City Commission on Agenda Item Number 5 regarding presentation of the City of Shawnee Audited Financial Statements for the year ended June 30, 2009.
c. Confirm action taken by City Commission on Agenda Item Number 8 regarding lease agreements with Air Flite, Inc., for the lease of portions of Airport property located at 2304 Airport Drive and 2320 Airport Drive. Deferred from January 4, 2010 meeting
AGENDA
SHAWNEE MUNICIPAL AUTHORITY
JANUARY 19, 2010 AT 6:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
1. Call to Order
2. Declaration of a Quorum
3. Consider a resolution agreeing to file applications with the Oklahoma Water Resources Board for financial assistance through the Drinking Water State Revolving Fund Program, with the loan proceeds being for the purpose of financing water system improvements serving the City of Shawnee, Oklahoma; and containing other provisions related thereto.
RECESS SHAWNEE MUNICIPAL AUTHORITY TO RESUME BOARD OF COMMISSIONERS MEETING
RECONVENE
4. Consider approval of Consent Agenda
a. Minutes from the January 4, 2010 meeting.
b. Confirm action taken by City Commission on Agenda Item Number 2- c regarding Transfer of Appropriation FY2009-2010 SMA.
c. Confirm action taken by City Commission on Agenda Item Number 5 regarding presentation of the City of Shawnee Audited Financial Statements for the year ended June 30, 2009.
d. Confirm action taken by City Commission on Agenda Item Number 7 regarding presentation and consideration of a Letter of Intent and Approval to Proceed with Audit for Performance Contracting Program with Siemens Industry, Inc.
e. Confirm action taken by City Commission on Agenda Item Number 14 regarding setting time and place for public hearing on solid waste contract.
f. Confirm action taken by City Commission on Agenda Item Number 16-a regarding awarding of bid for replacement of chlorinators.
g. Confirm action taken by City Commission on Agenda Item Number 16-b regarding opening of bid for one used 2-ton, single axle, dual rear wheel cab and chassis with new service body and crane
5. Administrative Reports
6. New Business
7. Adjournment
Respectfully submitted,
Phyllis Loftis
Authority Secretary
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