AGENDA
BOARD OF CITY COMMISSIONERS
AUGUST 3, 2009 AT 6:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
CALL TO ORDER
DECLARATION OF A QUORUM
INVOCATION
FLAG SALUTE
1. Consider approval of Agenda:
2. Consider approval of Consent Agenda:
a. Acknowledge staff will proceed in the instant meeting with the opening and consideration of bids as set forth in Agenda Item Number 7.
b. Minutes from the July 20, 2009 and July 27, 2009 meetings
Pgs. 1-15
c. Budget Amendment 2009 CDBG Entitlement Grant Fund 184
Pg. 16
d. Budget Amendment 2008 CDBG-R Recovery Act Funding Fund 185 Pg. 17
e. Budget Amendment ODOC NSP Program Fund 198 Pg. 18
f. Budget Amendment Cemetery Perpetual Fund 702 Pgs. 19-20
g. Budget Amendment 301 Capital Improvement Fund Pgs. 21-22
h. Budget Amendment Shawnee Airport Authority Fund 511
Pgs. 23-24
i. Acknowledge the following reports and minutes:
Shawnee Civic and Cultural Development Authority minutes from June 18 and June 22. 2009 Pgs. 25-54
Sister Cities Council minutes from May 12, 2009 and June 9, 2009 Pgs. 55-66
Traffic Commission minutes from June 23, 2009 Pgs. 67-68
Beautification Committee minutes from May 4, 2009 Pgs. 69-70
Sales Tax Collections through June 2009 Pg. 71
j. Approve renewal of video production agreement with Shaugnessy Group, L.L.C., d/b/a Shawnee CTV. Pgs. 72-76
k. Traffic Commission Recommendations: Pg. 77
A. Consideraton of request from Diana Smith and Lisa Webb with GT Engineering, Inc., 7 American Way, Shawnee, OK, to remove the stop signs installed on American Way at driveways of Wood Group Pressure Control and Roundhouse.
RECOMMENDATION: Board recommends approval to remove stop signs on American Way at the driveways of Wood Group Pressure Control and Roundhouse.
STAFF Approves of this recommendation
B. Consideration of request from Delbert Totty, 609 West Poplar, Shawnee, OK, to provide lane indicators for exiting and entering into City Public Works building.
RECOMMENDATION: Board recommends deferral of request until further information can be obtained.
STAFF Approves of this recommendation
C. Consideration of request from Delbert Totty, 609 West Poplar, Shawnee, OK, to provide left turn lanes at unmarked entrances to mall from access road.
RECOMMENDATION: Board recommends deferral of request until further information can be obtained.
STAFF Approves of this recommendation
D. Consideration of request from Delbert Totty, 609 West Poplar, Shawnee, OK, to initiate no left turn at:
a. Union and Highland, east/west bound only;
b. Beard and Highland, east/west bound only;
c. Broadway and Highland, east/west bound only.
RECOMMENTATION: Board recommends deferral of request until further information can be obtained.
STAFF Approves of this recommendation
E. Consideration of request from Delbert Totty, 609 West Poplar, Shawnee, OK, to install no U-turn or left turn sign at Poplar and Kickapoo (southbound side).
RECOMMENDATION: Board recommends deferral of request until further information can be obtained.
STAFF Approves of this recommendation
F. Discussion about restriping Broadway from Highland to MacArthur to accommodate bike lanes in each direction.
RECOMMENDATION: No recommendation required.
l. Lake Site Lease Transfer and Renewals: Pgs. 78-123
Transfer:
Lot 5 Skipper Tract, 16614 Archery Range Road
From: B. Jackson and D. Jackson
To: O. Macy and A. Williams
Lot 7 Coffman Tract, 15207 Perry Road
From: C. Duroy and K. Duroy
To: R. Flowers and D. Hilterbrand
Renewal:
Lot 4 Skipper Tract, 16612 Archery Range Road
S. Cole and P. Hardeman
Lot 1 Hart Tract, 16101 Hart Road
J. Bracklein and S. Bracklein
Lot 2 Hart Tract, 16105 Hart Road
J. Bracklein
Lot 10 Coffman Tract, 15201 Perry Road
L. Redwine and A. Redwine
Lot 4 Magnino A Tract, 17100 Magnino Road
M. White
Lot 9 Magnino Tract, 16724 Clearpond Lane
R. Hill and L. Hill
Lot 20 Belcher Tract, 33404 Post Office Neck
B. Barnett and P. Barnett
Lot 6 Mosler Tract, 16304 Archery Range Road
R. Freeman and L. Freeman
3. Citizens Participation (A three minute limit per person)
(A twelve minute limit per topic)
4. City Managers presentation to Employee of the Month Mike Rone, Cemetery Supervisor.
5. Consider non-disclosure agreement with EF Johnson Technologies, Inc. for the purpose of evaluating services related to the OKWIN system demonstration. Pgs. 124-128
6. Consider Oklahoma Municipal Retirement Fund lump sum payment from Defined Benefit Plan and refund of contributions from the Hybrid and Defined contribution plan for Malynda Yandell.
7. Consider Bids:
a. One (1) 43 HP Tractor/Loader/Backhoe/4x4 (with Alternate Trade In) (Open) Pgs. 129-131
b. One (1) Remote Control Slope Mower (Open) Pgs. 132-135
8. New Business (Any matter not known about or
which could not have been reasonably
foreseen prior to the posting of the
agenda)
9. Administrative Reports
10. Commissioners Comments
11. Adjournment
Respectfully submitted,
Phyllis Loftis
City Clerk
AGENDA
SHAWNEE AIRPORT AUTHORITY
AUGUST 3, 2009 AT 6:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
1. Call to Order
2. Declaration of a Quorum
3. Consider approval of Consent Agenda
a. Minutes from the July 20, 2009 meeting. Pgs 1-2
b. Confirm action taken by City Commission on Agenda Item Number 2-h regarding Budget Amendment for Shawnee Airport Authority Fund 511
4. Administrative Reports
5. New Business
6. Adjournment
Respectfully submitted,
Phyllis Loftis
Authority Secretary
AGENDA
SHAWNEE MUNICIPAL AUTHORITY
AUGUST 3, 2009 AT 6:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
1. Call to Order
2. Declaration of a Quorum
3. Consider approval of Consent Agenda
a. Minutes from the July 20, 2009 meeting. Pgs 1-2
4. Administrative Reports
5. New Business
6. Adjournment
Respectfully submitted,
Phyllis Loftis
Authority Secretary
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