BOARD OF CITY COMMISSIONERS PROCEEDINGS
SPECIAL CALLED SESSION
APRIL 27, 2009 AT 6:30 P.M.
The Board of City Commissioners of the City of Shawnee, County of Pottawatomie, State of Oklahoma, met in Special Called Session in the Shawnee City Commission Chambers at City Hall, 9th and Broadway, Shawnee, Oklahoma, Monday, April 27, 2009 at 6:30 p.m., pursuant to notice duly posted as prescribed by law. Mayor Peterson presided and called the meeting to order. Upon roll call, the following members were in attendance.
Linda Peterson
Mayor
Pam Stephens Frank Sims
Commissioner Ward 1-Vice Mayor Commissioner Ward 2
James Harrod Billy J. Collier
Commissioner Ward 3 Commissioner Ward 4
John Winterringer Carl Holt
Commissioner Ward 5 Commissioner Ward 6
ABSENT:
Others in attendance were city staff, City Manager Brian McDougal, City Clerk Phyllis Loftis, Stephen Nolen, Acting Finance Director, City Attorney John Canavan, John Krywicki, City Engineer, Rex Hennen, Assistant Airport Manager, Kellie Howard, Human Resources Director, Jimmy Gibson, Fire Chief, Russell Frantz, Police Chief, Justin Erickson, Planning Director, Jim Bierd, Utility Director, James Bryce, Interim Director of Operations, Don Lynch, Emergency Management Director, Shawnee News-Star, and Wayne Trotter, Shawnee Sun.
The Call for said meeting was entered upon the records by the City Clerk, said Call being as follows:
NOTICE OF A CALLED SPECIAL SESSION OF THE BOARD OF CITY COMMISSIONERS OF THE CITY OF SHAWNEE, OKLAHOMA
TO THE BOARD OF COMMISSIONERS OF THE CITY OF SHAWNEE, OKLAHOMA:
You and each of you are hereby notified that by virtue of a call issued by me on this 20th day of April, 2009, a Special Called Session will be held of the Board of Commissioners of the City of Shawnee, Oklahoma in the Shawnee Commission Chambers, 16 W. 9th, Shawnee, Oklahoma at 6:30 p.m. on April 27, 2009, and you are hereby notified to be present at said meeting.
The purpose of said meeting will be to have a work session to discuss FY09-10 budget for the City of Shawnee.
Witness my hand this 20th day of April 2009.
(SEAL)
ATTEST:
s/s Phyllis Loftis_____________ s/s Brian McDougal_________________
PHYLLIS LOFTIS BRIAN MCDOUGAL
CITY CLERK CITY MANAGER
CALL FOR SPECIAL SESSION OF THE SHAWNEE BOARD OF CITY COMMISSIONERS OF THE CITY OF SHAWNEE, OKLAHOMA TO BE HELD ON THE 27TH DAY OF APRIL 2009 AT 6:30 O’CLOCK P.M. AT THE SHAWNEE COMMISSION CHAMBERS, 16 W. NINTH, SHAWNEE, OKLAHOMA. THE PURPOSE OF SAID MEETING WILL BE TO HAVE A WORK SESSION TO DISCUSS FY09-10 BUDGET FOR THE CITY OF SHAWNEE.
By virtue of the authority vested in me by Section 4, Article IV of the Charter of the City of Shawnee, Oklahoma, a Special Session of the Board of City Commissioners of the City of Shawnee, Oklahoma is hereby called to meet at the City Commission Chambers, 16 W. 9th, Shawnee, Oklahoma at 6:30 p.m. on April 27, 2009 to have a work session to discuss FY09-10 budget for the City of Shawnee.
Witness my hand this 20th day of April, 2009
s/s Brian McDougal
BRIAN MCDOUGAL
CITY MANAGER
(SEAL)
ATTEST:
s/s Phyllis Loftis
PHYLLIS LOFTIS, CITY CLERK
STATE OF OKLAHOMA, COUNTY OF POTTAWATOMIE, SS.
I received this notice on the 20th day of April, 2009 at 6 o’clock p.m., and executed the same by delivering a true and correct copy thereof to the Mayor and to each of the Commissioners of the Board of City Commissioners for the City of Shawnee, Oklahoma as follows:
I delivered a true and correct copy to Mayor Peterson
in person at ______ o’clock ___.m. on ________________________________________
I delivered a true and correct copy to Commissioner Billie J. Collier in person at 6:21 o’clock p.m. on April 20, 2009
I delivered a true and correct copy to Commissioner John Winterringer in person at 6:18 o’clock p.m. on April 20, 2009
I delivered a true and correct copy to Commissioner James Harrod in person at 6:19 o’clock p.m. on April 20, 2009
I delivered a true and correct copy to Commissioner Carl Holt in person at 6:21 o’clock p.m. on April 20, 2009
I delivered a true and correct copy to Commissioner Pamela Snider Stephens in person at 6:22 o’clock p.m. on April 20, 2009
I delivered a true and correct copy to Commissioner Frank Sims in person at 8:55 o’clock p.m. on April 20, 2009
Mayor/Commissioner(s) Linda Peterson
could not be found in the City of Shawnee, Oklahoma on April 20, 2009
s/s Phyllis Loftis _________
City Clerk
AGENDA ITEM NO. 1: Work session to discuss FY09-10
budget for the City of Shawnee.
City Manager Brian McDougal explained to the Commission that this work session is to discuss capital projects. City staff is recommending that budget revenues be projected as flat for FY09-10. Mr. McDougal informed commissioners that $100,000 had been set aside for capital needs at the Expo Center. He also spoke to them regarding the interest on money set aside for the Regional Park Project.
James Bryce, Interim Director of Operations, spoke regarding the budget request for the municipal pool. At this point the money requested is enough to satisfy the Health Department requirements in order to keep the pool open and to address ADA concerns.
Mr. Bryce also addressed the heat & air at the Municipal Auditorium and explained that Director Kate Joyce had recently applied for an energy conservation grant. Future plans for the building would include re-roofing and to upgrade lighting. Ms. Joyce would like the building to have a “green roof” or solar panels.
The Airport walking trail and the Boy Scout Park walking trail were discussed.
Other areas explained by Mr. Bryce included the need for mowers, including a remote control slope mower.
City Engineer John Krywicki discussed the Kickapoo Street widening project and explained the breakdown of the money set aside by the City and that pledged by the Oklahoma Department of Transportation.
Also discussed was money remaining in the North Kickapoo Street Project earmarked for decorative lighting. The ODOT paid for the lighting and therefore there is still an amount remaining in the budget for this project. Mr. Krywicki also explained his request for a Closed Circuit Impact Plant as a means of recycling concrete. He noted that this is more economical than purchasing aggregates every year.
He also explained the City’s current Bridge Projects Plan which inspects 42 bridges throughout the City annually.
Police Chief Russell Frantz explained his request for five 4 x4 Expeditions to be used as K-9 vehicles.
Fire Chief Jimmy Gibson explained his request for a swift water rescue boat and his request for two additional vehicles in the fire service.
At the conclusion of staff’s presentations, the following observations and requests were made by members of the Commission:
1. That there be consideration to increase the amount to the Airport from $10,000 to $15,000.
2. Commissioner Winterringer asked staff to look into costs associated with the construction of a dog park.
3. That staff begin the development of a 3-5 year Capital Improvement Plan.
AGENDA ITEM NO. 2: Adjournment
There being no further business to come before the meeting, a motion was made by Commissioner Sims, seconded by Commissioner Harrod, that the meeting be adjourned. Motion carried 7-0. (8:30 p.m.)
______________________________
PHYLLIS LOFTIS, CITY CLERK
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