AGENDA
BOARD OF CITY COMMISSIONERS
MAY 18, 2009 AT 6:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
CALL TO ORDER
DECLARATION OF A QUORUM
INVOCATION
FLAG SALUTE
1. Consider approval of Agenda:
2. Consider approval of Consent Agenda:
a. Acknowledge staff will proceed in the instant meeting with the opening and consideration of bids as set forth in Agenda Item No. 13.
b. Minutes from the April 27, 2009 meeting and the May 4, 2009 meeting. Pgs. 1-18
c. Budget Amendment General Fund 001
To reflect the Centennial Committee decision to transfer remaining funds to the Beautification Committee Pg.19
d. Supplemental Budget Amendment General Fund 001
To increase budget with supplemental revenue received from Oklahoma Department of Emergency Management on the FY 2008 SLA grant for one time additional award Pgs. 20-21
e. Acknowledge the following minutes and reports:
Planning Commission minutes from April 1, 2009 Pgs. 22-24
Shawnee Beautification Committee minutes from April 6, 2009
Pgs. 25-26
Project Payment Report April 1-30, 2009 Pgs. 27-29
License Payment Report April 1-30, 2009 Pgs. 30-31
Sales Tax Collections report through May 2009 Pg. 32
f. Acknowledge Oklahoma Municipal Retirement Fund refund of contributions from the Defined Contribution plan for Whitney Wiedemann.
g. Acknowledge Oklahoma Municipal Retirement Fund refund of contributions from the Defined Contribution plan for Edra Davis.
h. Acknowledge Workers Compensation Settlement to Charles Norton. Pg. 33
i. Acknowledge request by Pioneer Library System for reappointment of Nancy Cook-Senn to the Pioneer Library System Board of Trustees for a second three year term to expire June 30, 2012. Pg. 34
j. Acknowledge Traffic Commission Board seat held by Kelly Mallory expired January 1, 2009 and Mr. Mallory is eligible for re-appointment.
k. Acceptance of Rehab Concrete Streets Project COS-PW-07-08 and place maintenance bond into effect. Pgs. 35-40
l. Acknowledge DEQ Permit No. SL000063090357 for sanitary sewer line to serve Northridge Hill Addition. Pgs. 41-44
m. Approve recommendation to Pottawatomie County Commissioners to appoint Brian McDougal to Pottawatomie County Development Authority board.
n. Approve removing City Commission Policy Number 11 regarding the Family Medical Leave Act from Commission Policy.
o. Request authorization to advertise for bids on repairs and modernization of the City Hall elevator. Pgs. 45-46
p. Approve Substantial Amendment to the CDBG FY 2008 One Year Action Plan. Pgs. 47-48
q. Lake Site Lease Transfer and Renewals: Pgs. 49-65
Transfer
Lot 12 Belcher Tract, 33112 Post Office Neck
From: D. Lowrey
To: D. Lowrey and M. Lowrey
Renewals
Lot 1 Seck Tract. 33700 Post Office Neck
R. Giddens and D. Watkins
Lot 5 Seck Tract, 33800 Post Office Neck
G. Colvin and D. Colvin
Lot 13 Belcher Tract, 33114 Post Office Neck
W. Lowrey, Jr.
r. Traffic Commission Recommendations: Pg. 66
A. Consideration of request from Sue Kork, Wood Group Pressure Control, 14311 Highway 177, Shawnee, OK, to install stop signs mid-block on American Way at location of private drives to Round House Manufacturing and Wood Group Pressure Control thus making location a four-way stop.
RECOMMENDATION: Board recommends approval.
3. Citizens Participation (A three minute limit per person)
(A twelve minute limit per topic)
4. Presentation from Cheryl Dorrance of OML to discuss capital projects funding options.
5. Presentation by Josh Holman, YMCA Aquatics Director, regarding the 2009 Swimming Season for the Shawnee Municipal Pool.
6. A public hearing and consideration to approve an ordinance rezoning property from A-1; Agricultural to R-1; Residential for property located at 65 Timber Creek Drive. (Applicant: David Federighi) Pgs. 67-78
7. A public hearing and consideration to approve an ordinance adopting the 2006 Edition of the International Property Maintenance Code. Pgs. 79-126
8. Consider Oklahoma Municipal Retirement Fund lump sum payment from Defined Benefit Plan and refund of contributions from the Hybrid and Defined contribution plan for Wanda Hill.
9. Discuss and approve the CDBG FY 2009-10 One (1) Year Action Plan for fiscal year beginning July 1, 2009 through June 30, 2010. Pgs.127-168
10. Consider an inter-local agreement between the Shawnee Airport Authority and the Oklahoma Department of Public Safety (DPS) in reference to the DPS leasing a portion of the former Army Reserve building located at 1822 Airport Drive. Pgs. 169-177
11. Consider a resolution authorizing the mayor to cast votes for Ms. Patti Kusel-Shelite and Mr. Wilt Brown as Trustees for Oklahoma Municipal Assurance Group for three-year terms commencing July 1, 2009. Pgs. 178-180
12. Discuss and consider dates for the Commission to tour various city buildings, parks, Water Treatment Plant, and Wastewater Treatment Plants. Pgs. 181-183
13. Consider Bids: Pgs. 184-199
a. Annex New Roof Installation (Award)
b. Overlay Street Maintenance Project Various Locations COS-PW-08-04 (Open)
c. ADA Handicap Ramps Project Various Locations COS-PW-08-05 (Open)
14. Transfer of Appropriation FY2008-09 General Fund
Needed to fund Annex New Roof Installation and for possible decking replacement, if needed. Pgs. 200-203
15. Consider resolution supporting activities focused on the improvements of freight rail systems. Pg. 204
16. New Business (Any matter not known about or
which could not have been reasonably
foreseen prior to the posting of the
agenda)
17. Administrative Reports
18. Consider an Executive Session to discuss acquisition of real property for Regional Sports Park pursuant to 25 O.S. §307 (B) (3).
19. Consider matters discussed in Executive Session regarding acquisition of real property for Regional Sports Park pursuant to 25 O.S. §307 (B) (3).
20. Commissioners Comments
21. Adjournment
Respectfully submitted,
Phyllis Loftis
City Clerk
AGENDA
SHAWNEE AIRPORT AUTHORITY
MAY 18, 2009 AT 6:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
1. Call to Order
2. Declaration of a Quorum
3. Consider approval of Consent Agenda
a. Minutes from the May 5, 2009 meeting. Pgs 1-2
b. Confirm action taken by the City Commission on Agenda Item No. 10 regarding an inter-local agreement between the Shawnee Airport Authority and the Oklahoma Department of Public Safety (DPS) in reference to the DPS leasing a portion of the former Army Reserve building located at 1822 Airport Drive.
c. Confirm action taken by the City Commission at Special Called meeting on May 11, 2009 regarding the re-appointment of Ward I Commissioner Pamela Snyder-Stephens as Vice Mayor.
4. Administrative Reports
5. New Business
6. Adjournment
Respectfully submitted,
Phyllis Loftis
Authority Secretary
AGENDA
SHAWNEE MUNICIPAL AUTHORITY
MAY 18, 2009 AT 6:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
1. Call to Order
2. Declaration of a Quorum
3. Consider approval of Consent Agenda
a. Minutes of May 5, 2009 meeting. Pgs. 1-2
b. Confirm action taken by the City Commission at Special Called meeting on May 11, 2009 regarding the re-appointment of Ward I Commissioner Pamela Snyder-Stephens as Vice Mayor.
4. Administrative Reports
5. New Business
6. Adjournment
Respectfully submitted,
Phyllis Loftis
Authority Secretary
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