AGENDA
BOARD OF CITY COMMISSIONERS
JANUARY 20, 2009 AT 6:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
CALL TO ORDER
DECLARATION OF A QUORUM
INVOCATION REV. KEITH WARD NEW LIFE WOC
FLAG SALUTE
1. Consider approval of Agenda:
2. Consider approval of Consent Agenda:
a. Minutes from the January 5, 2009 meeting
b. Budget Amendment SMA Fund 501
To budget for meter reader vehicle repair from insurance proceeds and to add replacement of backwash valve at the water plant
c. Acknowledge the following reports and minutes:
• Shawnee Urban Renewal Authority minutes from November 4, 2008
• Shawnee Beautification Committee minutes from December 1, 2008
• Planning Commission minutes from December 3, 2008
• Sales Tax Collections February 2007-January 2009
d. Authorize staff to begin the bid process on the Renovation of the Pool Main Drain, Mechanical Equipment, and Above Grade Piping.
e. Mayor’s Appointment of Chuck Mills to the Shawnee Airport Advisory Board to replace Bill Beck, term to expire 7/1/10.
f. Authorize staff to purchase three (3) Ford Crown Victoria at the state purchasing price of $29,987.00 each for a total cost of $89,961.00 including complete police package, from Bob Hurley Ford Government Sales.
g. Final Acceptance of Construction Project to Reconstruct a Portion of the Apron Serving Hangars 13 and 49, COS Project No. COS-PW-07-09, FAA AIP Project No. 3-40-0088-012-2008: and Place Maintenance Bond in Effect.
h. Acceptance of various City Paving Contracts and placing maintenance bonds into effect on COS-PW-07-05, COS-PW-07-06, and COS-PW-07-07.
i. Confirm Interim City Managers authorization to declare an emergency for collapsed sewer line replacement and manhole repairs at 220 W. Kirk.
3. Citizens Participation (A three minute limit per person)
(A twelve minute limit per topic)
4. Interim City Managers presentation of Employees of the Month to Diane Beesley, Rhonda Masquat, Lisa Moody, Wanda Hill and Gaila Hatler, all of the Finance Department.
5. Public hearing and consider an ordinance to rezone property from R-E; Rural Estates to C-3: Automotive, Commercial and Recreation for property located at 39206 W. MacArthur. (Applicant: Brian Mahaffey) Case #P01-09
6. Presentation by Sean Hendrix with Allegiance Communications regarding cable television rate increase.
7. Presentation by Sean Hendrix of Allegiance Communications regarding retransmission consent as mandated by the FCC and update status on local digital readiness.
8. Consider recommendation from the Community Services Contract Review Committee to approve a contract with the Shawnee Youth Athletic Association for care and use of the ball fields at Lions Club Park.
9. Consider a resolution allowing the expenditure of $50,000.00 for improvements at Woodland Veterans’ Park to honor veterans.
10. Supplemental Budget Amendment Economic Development Fund 104.
To budget for $50,000 pledge to the Veterans’ Memorial in Woodland Veterans’ Memorial Park. Deferred from 1/05/09
11. Consider approving participation in the bid agreement with the Housing Authority of the City of Tulsa for off-site fleet fueling.
12. Consider an agreement with FleetCor Technologies to provide off-site fleet fueling for city vehicles.
13. Consider a resolution declaring certain fire equipment obsolete and surplus to the needs of the City of Shawnee and the Shawnee Fire Department and donating said equipment to the Town of Earlsboro to be used for fire protection.
14. Consider a resolution renewing Ordinance No. 1396NS the “Nine-One-One Emergency Number Ordinance” for the period of January 1, 2009 to December 31, 2011.
15. New Business (Any matter not known about or
which could not have been reasonably
foreseen prior to the posting of the
agenda)
16. Administrative Reports
17. Consideration and possible action to enter into an Executive Session to discuss pending litigation styled: City of Shawnee v. H.U.B. etal., CJ-06-236, all in the District Court of Pottawatomie County, Oklahoma, pursuant to 25 O.S. Sec. 307 (B)(4) on the recommendation of counsel.
18. Consideration and possible action on pending litigation styled City of Shawnee v. H.U.B. etal., CJ-06-236, all in the District Court of Pottawatomie County, Oklahoma.
AGENDA
SHAWNEE AIRPORT AUTHORITY
JANUARY 20, 2009 AT 6:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
1. Call to Order
2. Declaration of a Quorum
3. Consider approval of Consent Agenda
a. Minutes from the January 5, 2009 meeting. Pgs 1-2
b. Confirm action taken by the City Commission on Agenda Item No. 2-g regarding Final Acceptance of Construction Project to Reconstruct a Portion of the Apron Serving Hangars 13 and 49, COS Project No. COS-PW-07-09, FAA AIP Project No. 3-40-0088-012-2008: and Place Maintenance Bond in Effect.
AGENDA
SHAWNEE MUNICIPAL AUTHORITY
JANUARY 20, 2009 AT 6:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
1. Call to Order
2. Declaration of a Quorum
3. Consider approval of Consent Agenda
a. Minutes of January 5, 2009 meeting. Pgs. 1-2
b. Confirm action taken by City Commission on Agenda Item No. 2-b regarding Budget Amendment SMA Fund 501
c. Confirm action taken by City Commission on Agenda Item No. 2-i Confirming Interim City Managers authorization to declare an emergency for collapsed sewer line replacement and manhole repairs at 220 W. Kirk.
4. Administrative Reports
5. New Business
6. Adjournment
Respectfully submitted,
Donna Mayo
Acting Authority Secretary
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