AGENDA
BOARD OF CITY COMMISSIONERS
APRIL 7, 2008 AT 6:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
CALL TO ORDER
DECLARATION OF A QUORUM
INVOCATION REV. DAVID HENRY CALVARY BAPTIST CHURCH
FLAG SALUTE
1. Consider approval of minutes from the March 24, 2008 meeting.
2. Swearing in of Billy J. Collier, Ward 4 Commissioner and Carl Holt, Ward 6 Commissioner, by Municipal Judge Robert H. Jones.
RECESS (Fifteen minute reception for incoming commissioners)
RECONVENE
3. Consider approval of Agenda:
4. Consider approval of Consent Agenda:
a. Acknowledge staff will proceed in the instant meeting with the opening and consideration of bids as set forth in Agenda Item
No. 29.
b. Transfer of Budget within a Department – SMA 501.
c. Transfer of Budget within a Department – General Fund Planning.
d. Acknowledge the following reports and minutes:
• Shawnee Civic and Cultural Development Authority minutes from February 21, 2008
• Sister Cities Council minutes from February 12, 2008
• Traffic Commission minutes from November 27, 2007
• Planning Commission minutes from March 5, 2008
e. Mayor’s Appointment’s:
Shawnee Housing Authority -Terms to expire 2/04/11
Mr. Don Monroe to re-place Mr. Harvey Valentine
Mr. Bryndon Manzer re-appointment
Mrs. Gladys Ellington re-appointment
f. Acknowledge refund of contributions from the Defined Contribution Plan for Jason Jefferson.
g. Acknowledge Workers Compensation Settlement in the amount of $49,473.60 to Rhonda Dennie.
h. Approve recommendation of Sister Cities Council officers for 2008.
i. Lakesite Lease Transfers:
• Lot 7, Belcher Tract, 15513 Nickens Road
To: C. and D. McQuitty
From: F. Collins
• Lot 1, Magnino A Tract, 17000 Magnino Road
To: W. Lohden
From: N. Rosson and E. Voight
j. Traffic Commission Recommendations from the March 25, 2008 meeting.
1. Consideration of request from Rick Boatman, 422 West Midland, Shawnee, OK 74804 to install two stop signs at the corner of Bryan and Walnut to stop north and south bound traffic on Bryan.
RECOMMENDATION: Board recommends approval.
2. Consideration of request from Bob Woods, 542 North Kickapoo, Shawnee, OK 74801 for the City of Shawnee to pay the monthly electric charge for having a street light placed by OG&E in the alley behind the residence at 542 North Kickapoo.
RECOMMENDATION: Board recommends deferral until which time it can obtain more information from citizen Bob Woods.
3. Consideration of request from Jack and Sue Holt, 1210 East Bradley, Shawnee, OK 74804, and Kyle and Amber Rudek, 1208 East Bradley, Shawnee, OK 74804, for the City of Shawnee to pay the monthly electric charge for having a street light placed by OG&E across from 1208 East Bradley on an existing utility pole.
RECOMMENDATION: Board recommends denial.
4. Consideration of request from Russell Reed, Shawnee, OK, for the City of Shawnee to pay the monthly electric charge for having a street light placed by OG&E at Acme Road and 45th Street on the southwest corner.
RECOMMENDATION: Board recommends approval.
5. Citizens Participation (A three minute limit per person)
(A twelve minute limit per topic)
6. Mayor’s Proclamation and Presentations:
“Joe Howard Day”
April 15, 2008
Presentation of Certificate of Appreciation to Rev. David Henry for offering the invocation at City Commission meeting.
Presentation of Certificate of Appreciation to Mr. Harvey Valentine for dedicated service to the Shawnee Housing Authority from July 2002 to February 2008.
7. City Manager’s Presentation to Employee of the Month, Kevin Campbell, Emergency Management Department.
8. Presentation to Shawnee Police Department Officer of the Quarter, Officer Charles Swantek.
9. Introduction of Shawnee 2008 student/teacher delegation exchange trip to Nikaho, Japan from July 29-August 5, 2008.
10. Consider progress made on improvements to property located at 1005 N. Union. (Owner: Annette Davis; Deferred from 01-07-08)
11. A public hearing for consideration of approval to rezone property from A-1; Agricultural to C-2; Suburban Office for property located at 2019 E. MacArthur for use as a church. (Applicant: First Church of God) Case #P09-08
12. Consideration of approval of the preliminary plat for First Church of God located on MacArthur west of Bryan 2019 E. MacArthur (Applicant: First Church of God) Case #S13-08
13. Consideration of approval of the final plat for First Church of God located on MacArthur west of Bryan 2019 E. MacArthur (Applicant: First Church of God) Case #S14-08
14. A public hearing for consideration of approval to rezone property from R-1; Residential to R-3; Multi Family Dwelling for property located at 1851 W. MacArthur (Applicant: Tom Beird). Case #P10-08
15. A public hearing for consideration of approval of a Conditional Use Permit to allow for the sale of beer & alcohol for on premise consumption in C-3 zoning district for property located at 3900 N. Harrison (Applicant: Sherri Jennings). Case #P11-08
16. A public hearing for consideration of approval of a Planned Unit Development (PUD) of Majestic Dominion Properties, a revised PUD of Howard E. Tommie Enterprises for property located on Harrison north of Transportation Parkway (Applicant: Majestic Dominion, Inc.) Case #P12-08
17. Consideration of approval of the preliminary plat for Majestic Dominion for property located on Harrison north of Transportation Parkway. (Applicant: Majestic Dominion, Inc.) Case #S15-08
18. A public hearing for consideration of approval of Planned Unit Development (PUD) of Bryan Street Development, an amended PUD Fidler Properties for property located on the NW corner of Independence & Bryan (Applicant: Bryan St. Development) Case #P13-08
19. Consideration of approval of the preliminary plat for Bryan Street Development for property located on the NW corner of Independence & Bryan (Applicant: Bryan St. Development) Case # S16-08
20. Consideration of approval of the preliminary plat for Woodmore Addition located at 2025 E. MacArthur. (Applicant: Robert Woodmore) Continued from March 24, 2008 Case #S10-08
21. Consideration of approval of the final plat for Woodmore Addition located at 2025 E. MacArthur. (Applicant: Robert Woodmore) Continued from March 24, 2008 Case #S11-08
22. Discuss and consider providing a one-time $5,000.00 match for an Oklahoma Arts Council Grant.
23. Consider recommendation to award contract on Municipal Pool Assessment and Design.
24. Discuss and consider authorizing City Manager to spend up to $20,000 to hire Crawford and Associates on an as needed hourly basis to assist the Finance Department.
25. Discuss and consider the next step(s) in the recommendations presented to the Commission in November 2007 as a result of citizen input sessions coordinated by Mike Hengel, Mike McCormick, and Bill Ford.
26. Update from City Manager on FY2008-2009 budget process.
27. Discuss and consider vesting requirements for department heads.
28. Acknowledge receipt of proposal for Right-of-way Acquisition and Appraisal Services for the Kickapoo Street Paving Project from MacArthur Street to the Kickapoo Spur.
29. Consider Bids:
a. Water and Wastewater Rate Fee Study Proposal (Award)
b. Water Treatment Sludge Removal (Open)
30. New Business (Any matter not known about or
which could not have been reasonably
foreseen prior to the posting of the
agenda)
31. Administrative Reports
32. Commissioners Comments
33. Adjournment
Respectfully submitted,
Phyllis Loftis
City Clerk
AGENDA
SHAWNEE AIRPORT AUTHORITY
APRIL 7, 2008 AT 6:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
1. Call to Order
2. Declaration of a Quorum
3. Consider approval of Consent Agenda
a. Minutes from the March 24, 2008 meetings. Pgs 1-2
4. Administrative Reports
5. New Business
6. Adjournment
Respectfully submitted
Phyllis Loftis, Authority Secretary
AGENDA
SHAWNEE MUNICIPAL AUTHORITY
APRIL 7, 2008 AT 6:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
1. Call to Order
2. Declaration of a Quorum
3. Consider approval of Consent Agenda
a. Minutes of March 24, 2008 meeting. Pgs. 1-2
b. Confirm action taken by City Commission on Agenda Item 2-g, March 24, 2008, regarding Budget Amendment for Projects Funded SMA Fund 501.
c. Confirm action taken by City Commission on Agenda Item 4-b regarding Transfer of a Budget within a Department SMA 501.
d. Confirm action taken by City Commission on Agenda Item 29-a regarding awarding of Water and Wastewater Cost of Service and Rate Study.
e. Confirm action taken by City Commission on Agenda Item 29-b regarding opening of Water Treatment Sludge Removal bids.
4. Administrative Reports
5. New Business
6. Adjournment
Respectfully submitted,
Phyllis Loftis
Authority Secretary
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