PLANNING COMMISSION MINUTES
DATE: February 20, 2008
The Planning Commission of the City of Shawnee, County of Pottawatomie, State of Oklahoma, met in Commission Chambers, at City Hall, 9th and Broadway, on Wednesday, February 20, 2008 at 1:30 p.m., pursuant to notice duly posted as prescribed by law.
AGENDA ITEM NO. 1: Roll Call
Upon roll call the following members were present:
John Holt Rusty Jones
Jimmy Nickles Pat London
Louis Maltos
Absent: Robert Slavens
A quorum was declared present and the meeting was called to order.
Nancy McNayr, Planning Consultant was present to give the staff reports.
AGENDA ITEM NO. 2: Approval of the minutes from the February 6, 2008 Planning Commission Meeting.
Chairman Holt asked for a motion, Commissioner Jones made a motion, seconded by Commissioner London to approve the February 6, 2008 Planning Commission Meeting minutes.
AGENDA ITEM NO. 3: Case #S04-08 – Consideration of approval of the preliminary plat of Vanguard Plant located at 41500 Wolverine Rd. (Applicant: Carroll Newman)
Skip Landes and Carroll Newman were in the audience.
Chairman Holt asked for the Staff Report. Nancy McNayr presented the staff report. Ms. McNayr pointed out the technical issues for this plat and explained the variances requested.
TECHNICAL ISSUES
1. A 20’ utility easement must be provided along the perimeter of all subdivisions when abutting unplatted property or a 10’ utility easement is required if accompanied by a 10’ off-site easement (40.2.3.B).
2. The ’Statistical Data’ chart should clarify as to what items B-F and H are referring.
3. “Limits-of-no-Access” is required on the frontages of Lot 1 on Wolverine Road.
4. Surrounding owners and abutting subdivisions must be identified on the Preliminary Plat.
5. A note listing any approved variances must be placed on the Preliminary Plat
6. A street name is needed for the proposed public street.
7. 100 foot right of way plus 50' private property strip: The Plat should clearly show the 50’ strip on the east of the new public street is private property and is a part of Lot 1, Block 1. This 50 foot strip can also have a utility easement over it, but physically must be part of Lot 1 in order to put a sign on it at Wolverine Road.
8. SIGN: The Preliminary Plat shows a 'sign' located in the public right-of-way on Wolverine Road. The sign must be located in the 50' private property strip, east of the r-o-w. An application for a sign permit must be submitted to the building department for review and approval for size, location, height, etc.
9. Public Improvement Plans must be submitted for review.
10. Proposed “T’ turnaround: The turn-around pavement area should only go (east) up to the right-of-way line - at the 100 foot mark and not into private property - the 50' strip.
11. A note listing any approved variances must be placed on the Preliminary Plat
12. A revised Preliminary Plat must be submitted for City files.
Variance request:
(1) The developer is requesting a variance to the Subdivision Regulations’ Sidewalk requirements, Section 40.2.8 of the Shawnee sidewalk ordinance that requires a six (6) foot sidewalk. Given the industrial nature of the area, the request is to not require sidewalks on the industrial street or on Wolverine Road.
(2) The developer is requesting a variance to Section 40.2.1.T: dead-end street length and cul-de-sac radius, terminus location, and design. Section 40.2.1.T limits a cul-de-sac to 500 feet in length, a radius of 40 feet at the curb line, and a terminus no closer than 100 feet from the right-of-way line. The new industrial road serving Vanguard and providing a second means of access to Wolverine Tube is 1300 feet in length. The developer proposes a variation of a ‘T’ turnaround at the end of the public road. The road would continue on into the Vanguard development with additional parking and turning areas provided. The Fire Department has reviewed the proposal and has given verbal approval of the current plan. The Shawnee Fire Department will review the final improvement plans to identify if there are any issues for their fire fighting equipment.
Staff recommended approval of the preliminary plat subject to technical issue 1-12 being met and approval of the variances. Ms. McNayr asked that the variances be voted on separately before approving the preliminary plat.
There was a lengthy discussion between the Commission and Nancy McNayr. Skip Landes answered questions from the Commission.
Chairman Holt asked for a motion, Commissioner Jones made a motion, seconded by Commissioner Nickles to grant the variance to the sidewalk requirement.
Motion carried:
Chairman Holt then asked for a motion, Commissioner Nickles made a motion, seconded by Commissioner Maltos to grant the variance to the dead end street length and cul-de-sac radius, terminus location, and design, for the preliminary plat of Vanguard Stimulations Services subject to Fire Dept. approval.
Motion carried:
AYE: Nickles, Maltos, Jones, London and Holt
NAY: None
ABSTAIN: None
Chairman Holt asked for a motion, Commissioner Jones made a motion, seconded by Commissioner London to approve of the preliminary plat of Vanguard Stimulations Services with technical issues 1-12 being met, approval of a variance to the sidewalk requirement, and approval (subject to Fire Dept approval) of a variance to the dead end street length and cul-de-sac radius, terminus location, and design
Motion carried:
AGENDA ITEM NO. 4: Case #S05-08 – Consideration of approval of the final plat of Vanguard Plant located at 41500 Wolverine Rd. (Applicant: Carroll Newman) .
Chairman Holt asked for the Staff Report. Nancy McNayr presented the staff report. Ms. McNayr stated this was the same situation as the preliminary plat with a few less technical issues. Ms. McNayr asked that the variances be re affirmed with the final plat.
Technical Issues.
1. A 20’ utility easement must be provided along the perimeter of all subdivisions when abutting unplatted property or a 10’ utility easement is required if accompanied by a 10’ off-site easement (40.2.3.B). A 20’ U/E is needed along the south line of Lot 1.
2. “Limits-of-no-Access” is required on the frontage of Lot 1 on Wolverine Road.
3. A street name is needed for the proposed public street.
4. 100 foot right of way plus 50' private property strip: The 50 foot strip is physically part of Lot 1.
5. Public Improvement Plans must be submitted for review.
6. The building limit lines (setbacks) should not be depicted on the Final Plat.. Setbacks are determined by the Shawnee Zoning Code. The I-3 district requires a front yard setback of 35 feet; other setbacks vary if the property abuts a residential district.
7. A revised Final Plat must be submitted for review.
After careful consideration, Chairman Holt asked for a motion, Commissioner Nickles made a motion, seconded by Commissioner Jones to approve the final plat of Vanguard Stimulations Services with technical issues 1-7 being met, approval of a variance to the sidewalk requirement, and approval, (subject to Fire Dept approval) of a variance to the dead end street length and cul-de-sac radius, terminus location, and design.
AGENDA ITEM NO. 5: Case #S06-08 – Consideration of approval of the preliminary plat of the Villagio located on North Kickapoo south of 39th. (Applicant: Bodard Trust)
Chairman Holt asked for the Staff Report. Nancy McNayr presented the staff report. Staff recommended approval of the preliminary plat of Villagio with Technical issues 1-7 being met.
1. Sidewalks – Kickapoo. Sidewalks are required on each side of any street classified as a collector or arterial. Sidewalks are shown on the Preliminary Plat along Kickapoo. The sidewalk must be included in the paving plans and installed as part of the public improvements.
2. A 20’ utility easement must be provided along the perimeter of all subdivisions when abutting unplatted property or a 10’ utility easement is required if accompanied by a 10’ off-site easement (40.2.3.B). There is an existing 20 foot easement on a portion of this site. All off-site easements must be shown on the plat with a recorded book and page
3. “Limits-of-no-Access” is required on the lot frontages on Kickapoo and W. 36th Street in areas where driveways are not shown.
4. An ODOT permit is required for driveways onto SH-3E (Kickapoo).
5. Surrounding owners and abutting subdivisions must be identified on the preliminary plat.
6. Landscaping will be required as per the Shawnee Zoning Code with any development of this property.
7. A revised Preliminary Plat must be submitted for City files.
Chairman Holt asked for a motion, Commissioner Maltos made a motion, seconded by Commissioner Nickles to approve the preliminary plat for the Villagio with technical issues 1-7 being met.
Motion carried:
AYE: Maltos, Nickles, London, Holt and Jones
NAY: None
ABSTAIN: None
AGENDA ITEM NO. 6: Case #S07-08 – Consideration of approval of the final plat of the Villagio located on North Kickapoo south of 39th. (Applicant: Bodard Trust)
Chairman Holt asked for the Staff Report. Nancy McNayr presented the staff report. Staff recommended approval of the final plat of Villagio with Technical issues 1-6 being met.
1. Sidewalks – Kickapoo. Sidewalks are required on each side of any street classified as a collector or arterial. Required sidewalks must be included in the paving plans and installed as part of the public improvements.
2. A 20’ utility easement must be provided along the perimeter of all subdivisions when abutting unplatted property or a 10’ utility easement is required if accompanied by a 10’ off-site easement (40.2.3.B). The existing 20 foot easement at the southern end of this site must be shown on the Final Plat. Book and Page numbers for all recorded “off-site” easements must be reflected on the plat.
3. “Limits-of-no-Access” is required on the lot frontages on Kickapoo and W. 36th Street in areas where driveways are not shown.
4. An ODOT permit is required for driveways onto SH-3E (Kickapoo).
5. Landscaping will be required as per the Shawnee Zoning Code with any development of this property.
6. Required Building lines or setbacks must be depicted on the Final Plat or a note describing required setbacks in accordance with the approved PUD must be placed on the Plat.
Chairman Holt asked for a motion, Commissioner Jones made a motion, seconded by Commissioner Maltos to approve the final plat for the Villagio with technical issues 1-6 being met.
Motion carried:
AYE: Jones, Maltos, Nickles, London and Holt
NAY: None
ABSTAIN: None
AGENDA ITEM NO. 7: Consider proposed changes to the Shawnee Subdivision Regulations Section 40.2.8 Sidewalks. See Draft “2-15-08City of Shawnee, Oklahoma Article IV, Section 40.2.8, sidewalks.
Several homebuilders were in the audience.
Chairman Holt stated this item has been requested to be deferred to the April 2, 2008 meeting.
Motion carried:
AYE: Jones, Maltos, Nickles, London and Holt
NAY: None
ABSTAIN: None
Mr. Collard came forward to let the Planning Commission know there will be a formal discussion concerning the sidewalk ordinance on the February 20, 2008 Planning Commission.
AGENDA ITEM NO. 8: Commissioner’s Comments
AGENDA ITEM NO. 9: New Business
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