AGENDA
BOARD OF CITY COMMISSIONERS
JANUARY 22, 2008 AT 6:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
CALL TO ORDER
DECLARATION OF A QUORUM
INVOCATION Rev. Larry Sparks New Beginnings Church
FLAG SALUTE
1. Consider approval of Agenda:
2. Consider approval of Consent Agenda:
a. Acknowledge staff will proceed in the instant meeting with the opening and consideration of bids as set forth in Agenda Item
No. 14.
b. Minutes from the December 28, 2007, January 7, 2008, and January 14, 2008 meeting.
c. Transfers of Appropriations between departments in General Fund from Police Department to Human Resources.
d. Budget Amendment and Appropriation of Available fund Balance in General Fund from applied for FEMA and state grants to ice storm debris clean-up.
e. Budget Amendment and Transfer of Appropriated Funds from one fund to another Economic Development to Street Improvement Fund.
f. Appropriation of Beginning Fund Balances and Transfers between Funds in the General Fund Street Department to Economic Development and SMA Fund to Economic Development.
g. Transfer of Appropriations within a Department in the General Fund for accounting and auditing services.
h. Acknowledge the following reports and minutes:
• Beautification Committee minutes from December 3, 2007.
• Airport Advisory Board minutes from December 19, 2007.
i. Approve contract to provide interpreter for Municipal Court.
j. Approve Contract Review Committee recommendation to renew Downtown Shawnee, Inc. contract to expire on June 30, 2008 with no change in the funding level of $16,000.
k. Approve budget calendar for FY 2008-2009.
l. Approve amendment to the lease agreement with the Shawnee YMCA.
m. Approve out of state travel for City Manager to attend Native American Finance Conference February 26-29, 2008, in Las Vegas, NV.
n. Approve out of state travel for Don Lynch to attend the FEMA Region 6 Regional Emergency Communications Coordination Working Group meeting in Denton, TX on January 23, 2008.
o. Authorize out of state travel for Rex Hennen to attend the FAA Partnership Meeting to be held in Dallas, TX, March 10-12, 2008.
p. Authorize staff to advertise for bids on ODOT Tree Grant.
q. Approve Airport lease agreement with Metro Mart.
r. Authorize staff to advertise for RFP’s for car rental company at Shawnee Regional Airport.
3. Citizens Participation (A three minute limit per person)
(A twelve minute limit per topic)
4. Mayor’s Proclamations and Presentations:
“Roe and Louise Honaker Day”
January 19, 2008
“Martin Luther King, Jr. Day”
January 21, 2008
“National Mentoring Month”
January 2008
Presentation to Shawnee Police Department Detective Julie Huskins as Officer of the Quarter.
5. City Manager’s presentation to employee of the month, Travis White with the Fire Department.
6. Presentation by Anne Masters, Pioneer Library System Director, regarding Shawnee Public Library services.
7. Consider appeal of Shannon Johnson for demolition of property at 1316 E. Fay.
8. Presentation by Chief Mathis, Shawnee Police Department, on animal control issues.
9. Consider an ordinance reducing the time animal control must hold unlicensed cats and dogs from three (3) working days to two (2) working days and allowing animal control to dispose of seriously injured animals or diseased and infectious animals as soon as possible.
10. Discuss and consider RFQ’s received for conducting an assessment of the Municipal Pool and options for the current pool and new facility ideas.
11. Consider a resolution of support for the return of one-half cent of the state sales tax to cities and towns.
12. Discuss and consider RFQ’s for retail analysis and recruitment plan.
13. Consider an ordinance calling for the holding of a special nonpartisan general election and general runoff election for the unexpired terms of City Commissioners for the Fourth Ward and Sixth Ward and establishing rules of conduct for said election.
14. Consider Bids:
a. Brush Pumper skid load unit mounted on an aluminum flat bed body. (Open)
15. New Business (Any matter not known about or
which could not have been reasonably
foreseen prior to the posting of the
agenda)
16. Administrative Reports
17. Consideration and possible action to enter into Executive Session to discuss the status of the employment of Corporal Patricia Swinney in light of the January 4, 2008, Arbitration Award and for the purpose of confidential communications with legal counsel concerning any potential legal claim or action relating to the January 4, 2008, Arbitration Award and Corporal Swinney’s pending lawsuit against the City (Swinney v. City of Shawnee, et al., Case No. CJ-07-1510, District Court, Pottawatomie County) upon the advice of legal counsel that public disclosure would materially impair the ability of the public body to act on such matters in the public interest, all as authorized by 25 O.S. §307(B)(1) and (4)
18. Consideration and possible action to enter into Executive Session to discuss status of negotiations with the IUPA, Local No. 3 for a Collective Bargaining Agreement for FY 2007-2008, including discussion of possible ballot language for the April 1, 2008, election, and for confidential communications with legal counsel regarding the Interest Arbitration Award and any claim(s) by IUPA, Local No. 3 thereunder upon advise of legal counsel that public disclosure would impair the ability of the public body to act on such matters in the public interest, all as authorized by 25 O.S. §§307(B)(2) and (4).
19. Consideration and possible action on matters discussed in Executive Session regarding the employment status of Corporal Patricia Swinney and pending legal actions including possible authorization to address and resolve the same.
20. Consideration and possible action on matters discussed in Executive Session regarding the status of a Collective Bargaining Agreement for FY 2007-2008 between the City of Shawnee and the I.U.P.A., Local No. 3, including discussion of ballot language, the pending public election and consideration and possible action on outstanding Articles in dispute for a Collective Bargaining Agreement between the City of Shawnee and the I.U.P.A., Local No. 3 for Fiscal Year 2007-2008.
21. Consideration and possible action to authorize the City Manager to retain additional legal counsel to review the Arbitration Award involving the employment status of Corporal Patricia Swinney.
AGENDA
SHAWNEE AIRPORT AUTHORITY
JANUARY 22, 2008 AT 6:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
1. Call to Order
2. Declaration of a Quorum
3. Consider approval of Consent Agenda
a. Minutes from the January 7, 2008 meeting. Pgs 1-2
b. Confirm action taken under City Commission Agenda Item
No. 2-l regarding amendment to the lease agreement with the Shawnee YMCA.
c. Confirm action taken under City Commission Agenda Item
No. 2-o regarding authorizing out of state travel for Rex Hennen to attend the FAA Partnership Meeting to be held in Dallas, TX, March 10-12, 2008.
d. Confirm action taken under City Commission Agenda Item
No. 2-q approving lease agreement with Metro Mart.
e. Confirm action taken under City Commission Agenda Item
No. 2-r authorizing staff to advertise for RFP’s for car rental company at Shawnee Regional Airport.
AGENDA
SHAWNEE MUNICIPAL AUTHORITY
JANUARY 22, 2008 AT 6:30 P.M.
COMMISSION CHAMBERS AT CITY HALL
SHAWNEE, OKLAHOMA
1. Call to Order
2. Declaration of a Quorum
3. Consider approval of Consent Agenda
a. Minutes of January 7, 2008 meeting. Pgs. 1-2
b. Confirm action taken at the special called meeting of the City Commissioners on January 14, 2008, Agenda Item No. 2 to authorize staff to advertise for construction bids to implement security measures at the inside water payment window.
c. Confirm action taken at the special called meeting of the City Commissioners on January 14, 2008, Agenda Item No. 4 to provide up to $125,000.00 in infrastructure to match an EDA grant for Vanguard Stimulation Services. An amount up to $57,500.00 coming from SMA funds.
d. Confirm action taken on City Commission Agenda Item No.
2-f for Appropriation of Beginning Fund Balances and Transfers between Funds from SMA to Economic Development in the General Fund.
4. Administrative Reports
5. New Business
6. Adjournment
Respectfully submitted,
Phyllis Loftis
Authority Secretary
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